[Remote] Senior Paper Operations Specialist

Note: The job is a remote job and is open to candidates in USA. The Knot Worldwide is hiring a Senior Paper Operations Specialist to ensure operational excellence across order fulfillment, shipping, and printer partnerships. The role coordinates vendors and internal teams, manages operational and financial controls, resolves order and shipping issues, supports testing, and uses reporting to improve customer experience, service levels, and cost efficiency.

Responsibilities

• Manage new vendor onboarding and collaborate closely with cross-functional partners (Legal, Accounts Payable, Procurement, and Data)
• Oversee contract execution, renewals, and Purchase Order (PO) creation for vendor partners
• Manage monthly and bi-weekly billing processes, royalty tracking (e.g., Netflix, VW), and overall payment tracking
• Conduct detailed reviews and tracking of monthly printer invoice fees to ensure accuracy
• Establish and monitor printer facility capacity and operational risks, escalating issues and implementing remediation plans as needed
• Monitor product inventory (including sample kits and envelopes) and coordinate production and replenishments
• Partner with printers to support peak and holiday operations, ensuring total readiness and rapid issue resolution during high-volume periods
• Support the onboarding of new fulfillment facilities, ensuring strict alignment on shipping standards, processes, and service level agreements (SLAs)
• Manage special order needs and custom requests (e.g., Marketing requests)
• Manage day-to-day shipping carrier relationships (including Core Trust and FedEx), serving as the primary point of contact for service-level issues and escalations
• Project management across CX, Product, Engineering, and Business teams when shipping escalations occur to mitigate negative impacts on the customer experience
• Oversee the submission, tracking, and resolution of shipping claims for damaged, late, or lost orders; identify patterns to influence operational changes
• Track and analyze shipping costs continuously to identify risks, trends, and financial optimization opportunities
• Partner closely with Customer Experience (CX) and Printers to investigate, resolve, and prevent recurring order issues
• Drive recommendations for on-site, product development, and printer optimizations to continuously enhance the customer experience based on direct findings
• Conduct regular on-site and system-based quality controls to ensure the accuracy of information, ease of use, and overall functionality of the shipping experience
• Review Voice of Customer (VOC) feedback systematically to understand customer challenges and identify recurring shipping/fulfillment pain points
• Facilitate the preparation and execution of User Acceptance Testing (UAT) between external printer partners and internal engineering teams
• Communicate testing plans, timelines, required resources, and payload requirements clearly to all stakeholders
• Establish comprehensive test plans for new features and products, ensuring appropriate participation and coverage across teams
• Act as the primary liaison between external printer partners and internal teams to ensure smooth testing, feedback collection, and rapid issue resolution
• Establish and maintain operational controls, escalation frameworks, and decision criteria to proactively manage fulfillment, shipping, and partner risks
• Identify systemic operational gaps and lead root-cause analyses that drive durable, cross-functional solutions rather than temporary fixes
• Anticipate downstream customer, cost, and capacity impacts of product changes, partner shifts, or volume fluctuations, and raise risks early to leadership
• Own reporting and analysis related to order issues, ship time performance, and non-billable costs (working alongside reporting support to surface trends and inform improvements)
• Develop reprint reporting to better understand customer issues, print quality, and discrepancies
• Translate operational insights into clear, actionable recommendations that influence roadmaps, prioritization, and release readiness
• Frame data-driven narratives that help leaders understand tradeoffs and make informed decisions, ensuring reporting answers the "why" and "what next," rather than just the "what happened."

Skills

• 5–7 years of progressive experience in e-commerce operations, fulfillment, print production, supply chain, carrier management, or a related operational function, ideally in a Senior IC capacity
• Proven experience managing external vendors and operational partners, including printers, suppliers, and/or carriers
• Experience managing SLAs, resolving escalations, driving vendor accountability, and building strong working relationships
• Hands-on experience with vendor onboarding, invoice reconciliation, purchase orders, contract renewals, billing, and vendor cost analysis
• Demonstrated ability to identify discrepancies, manage operational controls, and identify cost-saving or margin-improvement opportunities
• Strong proficiency in Excel/Google Sheets and operational reporting, with the ability to analyze large datasets, identify trends and root causes, and translate findings into clear recommendations
• Strong understanding of the end-to-end e-commerce order lifecycle, including production, fulfillment, shipping, delivery, reprints, claims, and order exceptions
• Ability to connect operational issues to customer experience and business impact
• Experience partnering with Product and Engineering teams on UAT, integrations, system changes, and operational troubleshooting
• Ability to translate operational requirements into clear test plans, requirements, and acceptance criteria
• Demonstrated ability to independently manage complex, cross-functional projects; establish operational controls; conduct root-cause analyses; and implement sustainable process improvements
• Proven ability to work effectively across CX, Product, Engineering, Finance, Legal, Accounting, Merchandising, Design, and offshore/global teams
• Strong communication and stakeholder-management skills are essential
• Experience with SQL, BI tools, or other data-analysis tools is a plus
• Experience in print production, paper products, custom fulfillment, or e-commerce supply chain is highly preferred

Benefits

• Medical benefits for eligible employees
• Dental benefits for eligible employees
• Retirement benefits for eligible employees
• Generous leave policies for eligible employees
• Fully remote work; no regular in-office requirements
• For roles not eligible for in-office expectations, connection is supported through virtual collaboration and intentional gatherings

Company Overview