[Remote] Staff Accountant

Note: The job is a remote job and is open to candidates in USA. First Health Advisory is seeking an entry-level Staff Accountant to support daily financial operations and month-end close processes. The role handles accounts payable, accounts receivable, general accounting, payroll processing, and reconciliations, with mentorship from the Senior Accountant.

Responsibilities

• Vendor Invoice processing, including verification and correct classification in our AP System
• Payment Run Preparation: Assisting Senior Accountant with preparing weekly Vendor Invoice processing for approval
• Vendor Management: Act as the primary point of contact for vendor inquiries, research billing discrepancies, and reconciliation of vendor statements
• 1099 Maintenance: Assist with onboarding new vendors and maintaining accurate tax data for year-end 1099 Reporting
• Generate and distribute accurate, timely customer invoices based on sales orders and service contracts
• New Client financial Onboarding: ability to set up new customers in QuickBooks Online and create invoicing schedule based on signed contracts
• Collections Support: Own weekly accounts receivable reporting to executive team and conduct polite, professional follow-up outreach to customers regarding past-due balances
• Payment Application: Post customer payments received via ACH, wire transfers and checks
• Bank Reconciliation: regular cash reporting & expense review for bank ledgers, loan accounts, and company credit cards
• Month-End Entries: prepare Prepaid, PTO, and Payroll entries for monthly review
• Bi-monthly payroll batch processing in our payroll system, including any additional payments working closely with HR
• Processing transactions and performing accounting duties such as account maintenance, recording entries and reconciling books of accounts
• Other related duties as assigned

Skills

• Foundational exposure and experience to accounting platforms and ERP systems (e.g. QuickBooks, Sage Intacct, Xero)
• Microsoft Excel: Intermediate proficiency, including basic sorting, pivot tables, SUMIFS, VLOOKUPS
• General understanding of GAAP, double-entry bookkeeping and accrual accounting
• Must possess at least one of the following qualifications:
• Bachelor's degree in Accounting, Finance, or a closely related field
• Associate degree in Accounting
• Completion of a formalized Bookkeeping Certificate program from an accredited institution
• 0–2 years of experience in bookkeeping, transactional accounting, or professional internships
• Familiarity with expense tool management (e.g. Ramp, Bill.com, Expensify) and QuickBooks Online invoicing are a plus

Benefits

• Direct mentorship

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