Seasoned Remote General Virtual Assistant – Data Management, Client Coordination, and Project Support Specialist

About brighthush

At brighthush, we’re on a bold mission to redefine the future of work. By blending cutting‑edge technology with a human‑centric approach, we empower businesses worldwide to build world‑class teams and automate their operations. Our culture is built on curiosity, collaboration, and a relentless drive to deliver value. Whether you’re a seasoned professional or a rising star, you’ll find a place at brighthush where your ideas matter, your growth is accelerated, and your impact is tangible.

Why Join brighthush?

Working with brighthush means you’ll be part of a global network of innovators who are shaping the next generation of remote work. We offer:

• Fully remote work from anywhere in the world
• Competitive pay and performance incentives
• Continuous learning and upskilling opportunities
• A supportive, inclusive, and fun team culture
• Clear career progression pathways

Position Overview

The Seasoned Remote General Virtual Assistant will serve as the backbone of our daily operations, ensuring that every project runs smoothly, every client is delighted, and every team member stays organized. This role is ideal for a highly organized, tech‑savvy professional who thrives in a fast‑paced, dynamic environment and enjoys juggling multiple priorities with precision.

Key Responsibilities

• Document & File Management: Store, organize, and retrieve documents using cloud platforms (Google Drive, Dropbox, etc.). Maintain a clean, searchable filing system.
• Data Entry & Reporting: Prepare lead lists, transcribe audio recordings, compile payroll data, and create research notes. Generate comparative analysis reports on industry trends.
• Product & Procurement Research: Identify and evaluate products, place orders, and secure samples for internal and client use.
• CRM Administration: Update and maintain client information, track marketing and sales campaigns, and ensure data integrity.
• Financial Administration: Create invoices, track payments, record expenses, and support bookkeeping tasks.
• Project Monitoring: Track project milestones, coordinate internal communication, and keep stakeholders informed.
• Calendar & Scheduling: Manage team calendars, prevent scheduling conflicts, and ensure clients are prepared for meetings.
• Travel Coordination: Prepare itineraries, book hotels, rental cars, and arrange travel logistics.
• Communication Management: Answer inbound calls, make outbound appointment calls, reply to emails, and follow up on correspondence.
• Ad‑hoc Support: Assist with any additional tasks that arise, demonstrating flexibility and initiative.

Essential Qualifications

• Minimum 6 months to 1 year of experience as a Virtual Assistant or in a similar role.
• High school diploma or equivalent; any additional certifications in office administration or project management are a plus.
• Excellent written and verbal communication skills in English.
• Strong organizational and time‑management abilities.
• Tech‑savvy with proficiency in desktop sharing, cloud services, and VoIP.
• Proficient in word‑processing and spreadsheet software (MS Office, Google Workspace).
• Experience with online calendars and scheduling tools (Google Calendar, Calendly).
• Proactive mindset and willingness to learn new tools and processes.

Preferred Qualifications

• Experience with CRM platforms such as HubSpot, Salesforce, or Zoho.
• Basic knowledge of accounting software (QuickBooks, Xero).
• Previous experience in a startup or fast‑growth environment.
• Multilingual abilities are a bonus.

Technical Requirements

• USB headset with noise cancellation.
• Working webcam.
• Computer with at least a 1.8 GHz processor and 4 GB RAM.
• Primary internet speed: ≥ 25 Mbps cable connection.
• Backup internet speed: ≥ 10 Mbps.

Skills & Competencies

• Attention to detail and accuracy.
• Strong multitasking and prioritization skills.
• Excellent problem‑solving and decision‑making abilities.
• High level of professionalism and confidentiality.
• Adaptability to changing priorities and new technologies.

Career Growth & Learning Opportunities

At brighthush, we believe in nurturing talent. As a Virtual Assistant, you’ll have the chance to:

• Progress into a Senior Virtual Assistant or Project Coordinator role.
• Take on specialized projects such as CRM implementation or process automation.
• Participate in monthly learning sessions covering productivity tools, industry trends, and soft‑skill development.
• Earn certifications in project management, data analysis, or digital marketing through our partnership with leading e‑learning platforms.

Work Environment & Culture

Our team is distributed across the globe, yet we maintain a strong sense of community through:

• Weekly virtual coffee breaks and team‑building activities.
• Open communication channels (Slack, Microsoft Teams).
• Inclusive policies that celebrate diversity and promote work‑life balance.
• Transparent leadership and regular feedback loops.

Compensation & Benefits

We offer a competitive monthly salary based on experience:

• Entry Level (1–3 years): Up to $600 per month.
• Intermediate Level (3–5 years): Up to $650 per month.
• Expert Level (5+ years): Up to $760 per month.

In addition to base pay, you’ll receive:

• Performance incentives tied to project milestones.
• Paid training and professional development budget.
• Health and wellness stipend.
• Paid holidays and overtime compensation.
• Referral bonus program – earn up to $30 for each successful referral.

Schedule & Location

This is a fully remote position. You will be expected to work during US business hours (20–40 hours per week) and be available for virtual meetings and client calls as needed.

How to Apply

Ready to join the brighthush team? Submit your application through our careers portal. Only qualified candidates will be invited to complete an assessment and schedule an interview.

We also welcome referrals! If you know someone who would thrive in this role, share the opportunity and earn a referral bonus.

Join brighthush Today

At brighthush, we’re building the future of work—one task, one client, and one team member at a time. If you’re organized, tech‑savvy, and eager to make a real impact from anywhere in the world, we want to hear from you. Apply now and become part of a culture that values innovation, collaboration, and continuous growth.

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