Seasoned Remote Property Management Accounting & Bookkeeping Virtual Assistant – Expert in Utility Billing, Financial Operations, Portfolio Analytics, and Process Optimization at brighthush

Introduction: Join the Future of Property Management at brighthush

At brighthush, we’re redefining how property owners, managers, and tenants experience real‑estate technology. Our cloud‑native platform fuses advanced analytics, AI‑driven insights, and a customer‑centric philosophy to streamline every facet of property management—from leasing and maintenance to financial reporting. We’re a remote‑first, data‑powered company that thrives on innovation, collaboration, and continuous learning. If you’re passionate about solving complex problems, love working with numbers, and want to be part of a team that’s shaping the next generation of property management, brighthush is the place for you.

Position Overview

We’re seeking a meticulous, self‑motivated Senior Remote Property Management Accounting & Bookkeeping Virtual Assistant to become the backbone of our finance operations. In this role, you will ensure accurate utility billing, timely invoice processing, and reliable financial reporting across a growing portfolio of properties. You’ll partner with property managers, accountants, and technology specialists to maintain the integrity of our financial data and support the overall success of our clients.

What a Typical Day Looks Like

• Kick off the day by reviewing the master utility calendar, flagging any pending or overdue invoices.
• Set up new utility accounts for properties and tenants, ensuring all service providers are correctly linked to the appropriate property profiles.
• Verify and calculate utility bills, apply the correct rates and billing procedures, and post accurate charges to tenant accounts.
• Enter and code all invoices, receipts, and expenses into the accounting system, ensuring proper categorization and compliance with internal controls.
• Assist with the full cycle of AP and AR, including payment scheduling, reconciliation, and aging analysis.
• Prepare detailed financial statements, variance reports, and month‑end summaries for the senior accountant and executive team.
• Identify opportunities to streamline billing and bookkeeping workflows, recommending automation or system enhancements.
• Serve as the primary point of contact for tenants and vendors regarding billing inquiries, ensuring clear and timely communication.

Key Responsibilities

• Utility Account Management: Create and maintain utility accounts for each property and tenant, ensuring accurate linkage to service providers.
• Utility Billing Oversight: Review, verify, and calculate utility bills, applying the correct rates and billing procedures. Resolve discrepancies promptly.
• Billing Schedule Tracking: Maintain a master calendar of utility billing cycles, proactively following up on missing or delayed invoices and coordinating with vendors.
• Invoice & Expense Processing: Enter and code all invoices, receipts, and expenses into the accounting system, ensuring proper categorization and compliance with internal controls.
• Accounts Payable & Receivable Support: Assist with the full cycle of AP and AR, including payment scheduling, reconciliation, and aging analysis.
• Financial Reporting: Prepare detailed financial statements, variance reports, and month‑end summaries for the senior accountant and executive team.
• Process Improvement: Identify opportunities to streamline billing and bookkeeping workflows, recommending automation or system enhancements.
• Stakeholder Communication: Serve as the primary point of contact for tenants and vendors regarding billing inquiries, ensuring clear and timely communication.

Essential Qualifications

• Proven experience in bookkeeping or accounting, preferably within the property management or real‑estate sector.
• Strong attention to detail and a commitment to data accuracy.
• Hands‑on familiarity with utility billing processes and property management accounting software.
• Excellent written and verbal communication skills in English.
• Comfortable working during U.S. business hours and coordinating across time zones.
• Reliable home office setup: quiet environment, high‑speed internet (minimum 10 Mbps) with backup, dependable power supply with backup, and a computer meeting the following specs: 8th‑gen Intel i3 or equivalent, 8 GB RAM, SSD storage, Windows or macOS.

Preferred Qualifications

• Experience with cloud‑based accounting platforms.
• Knowledge of GAAP and real‑estate accounting principles.
• Prior exposure to multi‑property portfolios and large tenant bases.
• Certifications such as Certified Bookkeeper (CB) or Certified Public Accountant (CPA) are a plus.
• Previous remote work experience with a proven track record of meeting deadlines and maintaining high productivity.

Skills & Competencies

• Analytical Thinking: Ability to interpret financial data, spot trends, and recommend actionable insights.
• Time Management: Prioritize tasks effectively in a fast‑paced, remote setting.
• Technical Proficiency: Comfortable navigating multiple software platforms and troubleshooting basic technical issues.
• Collaboration: Work seamlessly with cross‑functional teams—property managers, IT, and senior finance staff—despite geographical distance.
• Adaptability: Thrive in a constantly evolving industry and embrace new tools and processes.

Career Growth & Learning Opportunities

At brighthush, we believe in investing in our people. As a Virtual Assistant in our finance team, you will:

• Progress to a Senior Bookkeeper or Accounting Analyst role within 12–18 months.
• Participate in quarterly learning sessions covering advanced accounting software, real‑estate finance, and data analytics.
• Earn certifications through our partnership with professional bodies.
• Take on project‑based leadership roles, such as spearheading a new billing automation initiative.

Work Environment & Company Culture

brighthush champions a flexible, inclusive culture that values:

• Remote Freedom: Work from anywhere in the world while staying connected through our robust virtual collaboration tools.
• Transparent Communication: Weekly all‑hands meetings, open‑door policy with leadership, and real‑time project dashboards.
• Well‑Being Support: Access to mental‑health resources, wellness stipends, and a culture that encourages work‑life balance.
• Diversity & Inclusion: A workforce that reflects the communities we serve, with ongoing training on bias and inclusive practices.

Compensation & Benefits

While the exact salary will be commensurate with experience, typical compensation for this role ranges from $45,000 to $60,000 annually, with performance‑based bonuses. Additional benefits include:

• Health, dental, and vision insurance (pro‑rated for remote employees).
• 401(k) matching program.
• Paid time off (PTO) and flexible holiday scheduling.
• Professional development stipend and tuition reimbursement for relevant courses.
• Equipment allowance for home office upgrades.

How to Apply

Ready to bring your bookkeeping expertise to a forward‑thinking team? Submit your résumé and a brief cover letter outlining your experience with property management accounting and utility billing. Highlight any relevant certifications or software proficiencies. We look forward to learning how you can contribute to brighthush’s mission of redefining property management.

Closing

Join brighthush and become an integral part of a company that values precision, innovation, and the power of remote collaboration. If you thrive in a detail‑oriented environment and are eager to grow your career in real‑estate finance, we encourage you to apply today. Let’s build the future of property management together.