Seasoned Remote Virtual Assistant & Administrative Coordinator – Masterful Calendar Management, Document Production, Process Optimization, and Cross‑Border Collaboration for Legal & Business Leaders Across Europe at brighthush

About brighthush

brighthush is a trailblazer in the global legal services arena, redefining how law firms, multinational corporations, and public sector organizations navigate complex regulatory landscapes. With a footprint in more than 70 countries, we empower our clients to achieve strategic objectives through cutting‑edge technology, data‑driven insights, and an unwavering commitment to excellence. Our culture is built on transparency, continuous learning, and a shared passion for delivering client‑centric solutions that create measurable impact.

Why This Role Matters

As a Remote Virtual Assistant & Administrative Coordinator at brighthush, you will become an indispensable member of a dynamic, cross‑border team that supports senior lawyers and business leaders across the European region. Your day‑to‑day work will be a blend of meticulous calendar coordination, high‑quality document production, and proactive process optimization—all while operating from the comfort of your own home office. This role is the linchpin that keeps our global operations running smoothly, ensuring that our senior teams can focus on strategic decision‑making and client service.

Key Responsibilities

• Calendar & Travel Management: Coordinate complex schedules for multiple stakeholders across diverse time zones, including meetings, conferences, and international travel arrangements. Anticipate scheduling conflicts and proactively propose solutions.
• Document Production & Management: Draft, edit, format, proofread, translate, and transcribe a wide range of legal and business documents, ensuring adherence to brighthush standards and regulatory requirements.
• Inbox & Correspondence Oversight: Monitor email threads, prioritize tasks, and follow up on action items to guarantee timely completion of administrative requests. Maintain a clean, organized inbox that reflects the high standards of our senior teams.
• Electronic Filing & Record Keeping: Maintain organized, searchable records in brighthush Direct and other document‑management systems, ensuring data integrity, confidentiality, and compliance with GDPR and internal policies.
• Process Coordination: Liaise with Business Services, Risk, Finance, Billing, OGC, HR, BD, and Marketing teams to streamline matter opening, conflict checks, invoicing, and other workflow activities. Serve as a liaison between departments to keep projects moving forward.
• Team Collaboration: Work closely with fellow Virtual Assistants to balance workloads, provide coverage during peak periods, and uphold consistent service quality across the organization.
• Continuous Improvement: Identify opportunities to enhance administrative processes, propose solutions, and implement best practices across the organization. Champion a culture of efficiency and innovation.
• Stakeholder Engagement: Build and maintain strong relationships with senior leaders, external partners, and internal teams, ensuring that communication flows smoothly and expectations are met.
• Data Analysis & Reporting: Compile and analyze administrative metrics to provide insights into workflow efficiency, resource allocation, and service quality.
• Compliance & Risk Management: Ensure all administrative activities adhere to legal, regulatory, and internal policy requirements, including GDPR, confidentiality agreements, and ethical standards.

Essential Qualifications

• 1–3 years of experience in an executive assistant, secretarial, or business support role, preferably within legal, corporate, or international environments.
• Proven ability to manage multiple stakeholders, prioritize competing demands, and coordinate complex administrative workflows.
• Advanced proficiency in Microsoft Outlook, Word, PowerPoint, and Excel, including document formatting, data analysis, and presentation creation.
• Familiarity with document‑management platforms and virtual collaboration tools (e.g., Teams, SharePoint, Zoom).
• Exceptional written and verbal communication skills, with a keen eye for detail and a commitment to accuracy.
• Strong organizational, prioritization, and time‑management skills, coupled with the ability to remain calm and effective under pressure.
• High level of discretion, sound judgment, and a proactive, collaborative mindset.
• Degree or ongoing studies in Law, Business Administration, Finance, or a related discipline (preferred).
• Proficiency in at least one additional European language is a plus, but not mandatory.

Preferred Qualifications

• Experience supporting senior legal professionals or managing high‑volume legal documentation.
• Knowledge of legal terminology and processes, including matter opening, conflict checks, and billing procedures.
• Experience working in a remote or distributed team environment.
• Multilingual proficiency (English plus at least one additional European language).
• Familiarity with project‑management tools such as Asana, Trello, or Monday.com.

Core Skills & Competencies

• Strategic Calendar Management
• Advanced Document Production & Editing
• Process Optimization & Workflow Automation
• Stakeholder Engagement & Relationship Building
• Data Integrity & Compliance Assurance
• Adaptability & Resilience in Fast‑Paced Settings
• Digital Literacy & Technical Proficiency
• Problem‑Solving & Critical Thinking
• Team Collaboration & Knowledge Sharing

Career Growth & Learning Opportunities

At brighthush, your professional development is a top priority. As a Virtual Assistant, you will:

• Gain exposure to a wide range of legal and business functions across multiple jurisdictions.
• Participate in cross‑functional projects that enhance your understanding of global legal operations.
• Access continuous learning resources, including webinars, workshops, and mentorship programs.
• Progress into senior administrative roles, project coordination, or specialized legal support positions.
• Build a robust network of peers and leaders across Europe, positioning you for future career opportunities.
• Earn certifications in project management, legal administration, or digital tools through our partnership with leading educational platforms.
• Receive regular performance feedback and career coaching to help you set and achieve long‑term goals.

Work Environment & Culture

brighthush champions a culture of inclusivity, innovation, and mutual respect. Our remote‑first model empowers you to work from any location in Europe while staying connected through:

• Regular virtual team meetings, knowledge‑sharing sessions, and social events.
• Collaborative tools that facilitate seamless communication and project management.
• A supportive community that values work‑life balance and personal well‑being.
• Transparent leadership that encourages feedback, ideas, and continuous improvement.
• Annual virtual retreats that bring the entire team together for strategy, training, and celebration.
• Access to a digital library of industry publications, podcasts, and research reports.

Compensation, Perks & Benefits

While specific salary details are tailored to individual experience and location, brighthush offers a competitive compensation package that includes:

• Competitive base salary aligned with industry standards.
• Generous paid time off: 5 weeks of vacation and 3 sick days per year.
• Meal allowance of CZK 110 per day to support healthy eating habits.
• Home office allowance of CZK 4.70 per hour to offset remote working expenses.
• Multisport card worth CZK 420 and/or Multipass card (Flexi pass) worth CZK 500 per month for fitness and wellness.
• Access to professional development programs, certifications, and tuition reimbursement.
• Health and wellness initiatives, including mental health support and employee assistance programs.
• Flexible working hours to accommodate different time zones and personal commitments.
• Annual performance bonus potential based on company and individual metrics.

How to Apply

Ready to take the next step in your career? Join brighthush and become a key contributor to our global legal services team. Click the link below to submit your application and start your journey with us.

Apply to this job at brighthush

We’re Excited to Meet You!

At brighthush, we believe that every team member plays a vital role in shaping the future of legal services. If you are a proactive, detail‑oriented professional who thrives in a fast‑paced, remote environment, we encourage you to apply today. Together, we can deliver exceptional value to our clients and create a workplace that celebrates diversity, innovation, and growth.