Seasoned Remote Virtual Assistant & Executive Support Specialist – Part‑Time Contractor (1099) with Full‑Scale Business Operations, Digital Marketing, and IT Support Expertise

About brighthush

brighthush is a trailblazing digital solutions agency that partners with high‑growth businesses across e‑commerce, SaaS, and creative sectors. Our mission is to empower clients to navigate an ever‑evolving marketplace by streamlining operations, amplifying brand presence, and unlocking new revenue streams. We pride ourselves on a culture built on collaboration, relentless innovation, and a data‑driven focus on measurable results. As we continue to expand our remote workforce, we are seeking exceptional talent that embodies the same dedication, professionalism, and entrepreneurial spirit that defines brighthush.

Why Join brighthush?

At brighthush, people are our most valuable asset. We invest heavily in continuous learning, foster a transparent environment, and celebrate every win—big or small. By joining our team as a Virtual Assistant, you will become an integral part of a high‑impact, fast‑paced organization where your contributions directly influence client success and the strategic growth of the company.

Our Mission & Impact

Every day, brighthush helps ambitious brands transform challenges into opportunities. From launching multi‑channel marketing campaigns to optimizing back‑office workflows, our work drives tangible outcomes: increased conversion rates, reduced operational costs, and stronger customer loyalty. As a member of our remote team, you will play a pivotal role in delivering these outcomes, acting as the connective tissue that keeps executives, clients, and project teams aligned.

Role Overview

This position is a part‑time, independent contractor (1099) role that offers flexibility, autonomy, and the chance to work alongside a dynamic, high‑impact team. As a Virtual Assistant & Executive Support Specialist for brighthush, you will serve as the primary point of contact for our executive leadership and key clients, handling everything from calendar management and data analysis to marketing support and basic IT troubleshooting.

What You’ll Do Day‑to‑Day

• Executive Support: Manage complex calendars, schedule internal and external meetings across time zones, coordinate travel itineraries, and prepare detailed agendas and briefing documents for senior leaders.
• Communication Hub: Serve as the first line of contact for internal stakeholders, clients, and partners. Draft, edit, and route emails, phone calls, and video conference invitations with a professional tone.
• Data Management & Reporting: Perform accurate data entry, cleanse large spreadsheets, conduct basic statistical analysis, and generate visual reports that inform strategic decision‑making.
• Meeting Documentation: Capture comprehensive minutes, distribute actionable items, and maintain a tracking system to ensure follow‑ups are completed on schedule.
• Project Coordination: Assist project managers with timeline updates, deliverable tracking, and cross‑functional communication, ensuring projects stay on track and within scope.
• Marketing & Social Media Support: Draft blog outlines, schedule posts across platforms (LinkedIn, Instagram, Twitter, Facebook), monitor engagement metrics, and provide insights for content optimization.
• IT & Web Maintenance: Offer basic troubleshooting for WordPress, Squarespace, and other CMS platforms, update plugins, perform routine backups, and resolve minor technical issues.
• Bookkeeping & Finance Administration: Process invoices, reconcile expense reports, maintain simple ledgers, and prepare financial summaries for review.
• Research & Competitive Analysis: Conduct online research on industry trends, competitor activities, and potential leads; synthesize findings into concise briefs.
• Travel & Logistics Management: Research cost‑effective travel options, book flights, accommodations, and ground transportation, and compile travel packs for executives.

Essential Qualifications

• High school diploma or equivalent; associate’s degree or some college coursework is preferred.
• Minimum of 1 + year experience in an Administrative Assistant or Executive Assistant role, preferably in a remote or digital agency environment.
• Proficiency with Microsoft Office Suite (Excel, Word, Outlook, PowerPoint) and Google Workspace (Docs, Sheets, Slides, Calendar).
• Exceptional written and verbal communication skills in English, with a keen eye for grammar and tone.
• Demonstrated ability to organize, prioritize, and manage multiple tasks simultaneously in a fast‑paced setting.
• Self‑motivated, proactive, and comfortable working independently as a contractor.
• Reliable high‑speed internet connection (minimum 25 Mbps) and a dedicated, distraction‑free workspace.

Preferred Qualifications & Specialized Skills

• Experience with bookkeeping software such as QuickBooks, Xero, or FreshBooks.
• Proofreading and editing expertise, with the ability to polish client‑facing content.
• Familiarity with social media management tools (Hootsuite, Buffer, Sprout Social) and analytics platforms.
• Basic knowledge of web design principles and content management systems (CMS) like WordPress, Squarespace, or Webflow.
• Hands‑on experience with email marketing platforms (Mailchimp, Klaviyo) and forum/community engagement.
• Fundamental IT support skills, including troubleshooting of common software and hardware issues.
• Experience supporting remote teams using collaboration tools such as Slack, Microsoft Teams, and Zoom.

Core Skills & Competencies

• Attention to Detail: Precise data entry, meticulous scheduling, and accurate documentation.
• Communication Excellence: Clear, concise, and professional interaction with executives, clients, and teammates.
• Problem‑Solving Acumen: Ability to quickly identify issues, propose solutions, and follow through to resolution.
• Adaptability: Comfortable shifting priorities, learning new tools, and thriving in a constantly evolving environment.
• Confidentiality & Discretion: Proven track record of handling sensitive information with the utmost integrity.
• Technology Savvy: Comfortable adopting emerging software, platforms, and digital workflows.

Career Growth & Learning Opportunities

At brighthush, we view talent development as a strategic priority. As a Virtual Assistant, you will gain exposure to senior‑level decision making, cross‑functional projects, and cutting‑edge digital tools. Our growth pathways include:

• Strategic Insight: Direct interaction with executive leadership provides a front‑row seat to high‑level strategy formulation.
• Cross‑Departmental Experience: Work on initiatives that span marketing, finance, product development, and client services.
• Technical Skill Expansion: Access to training on advanced CMS management, data visualization (Power BI, Tableau), and automation tools (Zapier, Integromat).
• Mentorship Programs: Pairing with senior mentors who guide your professional development and help you set career milestones.
• Path to Full‑Time or Specialized Roles: High‑performing contractors are considered for full‑time positions such as Operations Coordinator, Marketing Assistant, or Client Success Specialist.

Work Environment & Company Culture

brighthush champions a remote‑first culture that values work‑life balance, autonomy, and collaboration. Our virtual office is built on trust, transparency, and continuous feedback. Highlights of our culture include:

• Fully remote work with no geographic restrictions within the United States.
• Flexible scheduling that accommodates personal commitments, family responsibilities, and peak productivity windows.
• A collaborative digital workspace powered by Slack, Microsoft Teams, and Zoom, with regular virtual coffee breaks, team‑building games, and quarterly all‑hands meetings.
• Recognition programs that celebrate individual achievements, innovative ideas, and teamwork.
• Open‑door policy (virtual) that encourages direct communication with leadership at any time.

Compensation, Perks & Benefits

As an independent contractor, you will be compensated on a per‑client or per‑project basis. While rates vary by scope, we ensure competitive, transparent pay that reflects the value you bring. Additional perks include:

• Access to a curated library of professional development courses (LinkedIn Learning, Coursera, Udemy).
• Performance‑based bonuses for exceeding expectations or delivering exceptional client outcomes.
• Flexible work hours that align with your lifestyle and personal productivity rhythms.
• Home‑office stipend to support ergonomic furniture, high‑speed internet, or peripheral equipment.
• Annual virtual retreat that combines learning workshops with fun, interactive activities.
• Opportunity to earn certifications in project management, digital marketing, or bookkeeping, fully reimbursed by brighthush.

Required Equipment & Working Conditions

• Reliable laptop or desktop computer (Windows or macOS) with up‑to‑date operating system.
• High‑speed internet connection (minimum 25 Mbps download/upload).
• Smartphone or mobile device for real‑time communication.
• VoIP service or dedicated telephone line for conference calls.
• Optional tablet or iPad for on‑the‑go tasks and note‑taking.
• Printer (optional) for occasional hard‑copy needs.
• Dedicated, quiet workspace with a door to minimize interruptions.
• Optional childcare support or flexible scheduling to ensure uninterrupted focus.

Application Process

If you are ready to bring your expertise to brighthush and become a catalyst for client success, we want to hear from you. Please submit the following:

• Updated resume highlighting relevant experience.
• A brief cover letter (150‑300 words) explaining why you are the ideal fit for this role and how your skill set aligns with our mission.
• Optional portfolio or examples of past work (e.g., marketing copy, data reports, bookkeeping screenshots).

Click the link below to apply directly through our careers portal:

Apply to brighthush Virtual Assistant Position

Join Us and Make an Impact

At brighthush, every team member plays a vital role in shaping the future of digital business support. Your organizational prowess, communication finesse, and tech‑savvy mindset will help our clients thrive and our agency grow. We look forward to discovering how your unique talents can contribute to our collective success. Apply today and embark on a rewarding remote career with a company that values innovation, growth, and people.