Seasoned Virtual Assistant – Calendar & Executive Support Specialist for Australian Operations

About brighthush and the Opportunity

brighthush is a forward‑thinking, technology‑driven organization that empowers businesses worldwide to unlock their full potential. With a global footprint and a commitment to innovation, we help our clients streamline operations, enhance customer experiences, and drive sustainable growth. Our Australian team is expanding, and we’re looking for a highly organized, proactive, and tech‑savvy Virtual Assistant to become an integral part of our executive support network.

Why Join brighthush?

• Dynamic Work Environment: Work from the comfort of your home or our modern office, with flexible hours that respect your work‑life balance.
• Impactful Role: Your contributions will directly influence the efficiency of senior leaders and the success of high‑profile projects.
• Career Growth: We invest in your professional development through training, mentorship, and clear advancement pathways.
• Inclusive Culture: Diversity, equity, and inclusion are core to our values. Every voice is heard and celebrated.
• Competitive Compensation & Perks: We offer a market‑competitive salary, health and wellness benefits, and a generous paid time‑off policy.

Key Responsibilities

As a Virtual Assistant at brighthush, you will be the backbone of our executive team’s daily operations. Your role will encompass a wide range of administrative and strategic tasks, ensuring seamless coordination across departments and stakeholders.

• Manage calendars, appointments, and meeting schedules for senior executives, ensuring optimal time allocation and conflict resolution.
• Handle email correspondence, triage inquiries, and draft professional responses to routine and complex communications.
• Coordinate virtual meetings, including scheduling, agenda preparation, and minute‑taking, while ensuring all participants have the necessary resources.
• Maintain and update databases, records, and files with meticulous attention to detail and data integrity.
• Prepare reports, presentations, and business documents that support decision‑making and stakeholder engagement.
• Conduct online research, gather relevant information, and synthesize findings to inform project strategies.
• Monitor task progress, deadlines, and action items, providing timely follow‑ups to keep projects on track.
• Support travel arrangements, event coordination, and logistics for both domestic and international engagements.
• Assist with data entry, invoicing, and other administrative tasks that keep the office running smoothly.
• Liaise with clients, vendors, and team members professionally and efficiently, acting as a reliable point of contact.

Essential Qualifications

• Diploma or Bachelor’s degree in Business Administration, Office Management, or a related field.
• Proven experience as a Virtual Assistant, Administrative Assistant, Executive Assistant, or similar role.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools such as Teams, Slack, and Google Workspace.
• Excellent verbal and written communication skills, with the ability to tailor tone and style to diverse audiences.
• Strong organizational and time‑management abilities, capable of juggling multiple priorities without compromising quality.
• Self‑motivated, proactive, and able to work independently while maintaining alignment with team objectives.

Preferred Qualifications & Skills

• Experience with project management platforms (Asana, Trello, Monday.com) and CRM systems.
• Knowledge of basic accounting and invoicing software (QuickBooks, Xero).
• Familiarity with event‑planning tools and logistics coordination.
• Fluency in additional languages, especially English and any Australian Indigenous languages, is a plus.
• Strong analytical mindset, with the ability to interpret data and provide actionable insights.
• Adaptability to fast‑paced environments and a willingness to embrace new technologies.

What You’ll Bring to the Table

We’re looking for a candidate who embodies the following competencies:

• Attention to Detail: Precision in scheduling, documentation, and data management.
• Communication Excellence: Clear, concise, and professional communication across all channels.
• Problem‑Solving: Ability to anticipate challenges and propose effective solutions.
• Tech Savvy: Comfortable learning and mastering new tools quickly.
• Discretion: Handling confidential information with the utmost integrity.
• Team Player: Collaborative mindset, supporting colleagues and fostering a positive work environment.

Career Growth & Learning Opportunities

At brighthush, we believe in nurturing talent. As a Virtual Assistant, you will have access to:

• Professional development courses in project management, data analytics, and leadership.
• Mentorship programs pairing you with senior leaders for guidance and career planning.
• Opportunities to transition into specialized roles such as Operations Coordinator, Project Manager, or Business Analyst.
• Regular feedback sessions and performance reviews to help you set and achieve career goals.

Work Environment & Culture

Our culture is built on trust, transparency, and continuous improvement. We value:

• Flexibility: Choose between remote work or our state‑of‑the‑art office, with hybrid options available.
• Collaboration: Cross‑functional teams that share knowledge and celebrate successes together.
• Innovation: A culture that encourages experimentation and embraces new ideas.
• Well‑being: Access to wellness programs, mental health resources, and a supportive HR team.

Compensation & Perks

While specific figures are tailored to experience and market conditions, you can expect:

• Competitive base salary aligned with industry standards.
• Performance‑based bonuses and incentive plans.
• Comprehensive health, dental, and vision insurance.
• Paid parental leave, sick leave, and generous vacation policy.
• Employee assistance programs and mental health support.
• Annual professional development budget and access to online learning platforms.
• Company‑sponsored social events, team‑building activities, and community outreach initiatives.

How to Apply

Ready to take the next step in your career? Submit your resume, a cover letter highlighting your relevant experience, and any portfolio items that showcase your administrative excellence. We look forward to learning how you can contribute to brighthush’s continued success.

Apply to this role now

Join brighthush – Where Your Skills Meet Opportunity

At brighthush, we’re not just filling a position; we’re building a team of dedicated professionals who thrive on collaboration, innovation, and impact. If you’re a meticulous, tech‑savvy, and proactive Virtual Assistant ready to support executive leadership and drive operational excellence, we want to hear from you. Apply today and become part of a company that values your growth, celebrates your achievements, and empowers you to make a difference.