Seasoned Virtual Assistant & Construction Support Specialist – Bid & Permit Management, Vendor Coordination, Project Administration, Remote‑First Operations – Elevate Project Success at brighthush

About brighthush

brighthush is more than a company; it’s a movement that is redefining how construction projects are supported in the 21st century. With a portfolio that spans residential, commercial, and industrial developments, we empower builders, contractors, and tradespeople to focus on what they do best—creating lasting value for communities. Our mission is to streamline every administrative touchpoint, from the first bid to the final invoice, so our partners can deliver projects on time, on budget, and with uncompromised quality.

The construction industry is evolving at a breakneck pace. New technologies, tighter regulations, and shifting client expectations demand a partner that can keep up. brighthush is that partner. We combine deep industry knowledge with cutting‑edge tools to eliminate bottlenecks, reduce risk, and unlock efficiencies that translate into higher profit margins and happier clients.

Our Impact on Communities

Every project we support has a ripple effect that extends far beyond the construction site. From sustainable building practices to community‑focused design, brighthush plays a pivotal role in shaping the built environment. By ensuring that bids are accurate, permits are timely, and vendors are reliable, we help our partners deliver projects that:

• Reduce environmental footprints through smarter material selection.
• Enhance safety standards for workers and future occupants.
• Accelerate project timelines, freeing up capital for new initiatives.
• Foster local economic growth by supporting small‑to‑medium suppliers.

Why Join brighthush?

Working at brighthush means becoming part of a forward‑thinking, collaborative culture that celebrates innovation, integrity, and continuous learning. We champion a flexible, remote‑first environment that respects your work‑life balance while offering the resources you need to thrive. Whether you’re a seasoned professional or a recent graduate, you’ll find:

• Mentorship from industry veterans who have led multimillion‑dollar projects.
• Access to cutting‑edge tools and software that automate routine tasks.
• Opportunities to shape processes that impact thousands of construction professionals worldwide.
• A commitment to diversity, equity, and inclusion—every voice is heard and valued.
• Global collaboration with teams across time zones, giving you a truly international perspective.

Position Overview

We are seeking a highly organized, tech‑savvy Virtual Assistant to become the backbone of our construction support team. In this role, you will manage a broad spectrum of administrative functions—bids, permits, vendor relations, invoicing, and more—while ensuring seamless communication across departments and clients. Your ability to juggle multiple priorities, maintain meticulous records, and anticipate needs will directly influence project success and client satisfaction.

What You'll Do Every Day

• Bid & Proposal Management: Draft, edit, and submit competitive bids for residential and commercial projects. Coordinate with project managers to gather scope details, cost estimates, and timelines. Ensure all proposals meet client specifications and regulatory requirements.
• Permitting & Compliance: Research local building codes, prepare permit applications, and track approval status. Liaise with municipal authorities to expedite approvals and resolve any compliance issues.
• Vendor & Supplier Coordination: Maintain an up‑to‑date database of suppliers, negotiate pricing, and monitor delivery schedules. Resolve discrepancies in orders or invoices and maintain strong vendor relationships.
• Financial Administration: Process invoices, manage billing cycles, and track collections. Reconcile accounts and prepare financial reports for senior leadership.
• Communication & Scheduling: Manage executive calendars, schedule meetings, and coordinate conference calls. Prepare agendas, take minutes, and distribute action items.
• Data Management: Enter, update, and analyze project data in spreadsheet software and cloud‑based platforms. Generate dashboards to track key performance indicators and support data‑driven decision making.
• Administrative Support: Handle travel arrangements, expense reports, and office logistics. Ensure a distraction‑free workspace and maintain equipment inventory.
• Special Projects: Assist with marketing initiatives, website updates, and social media content calendars. Conduct online research to support business development efforts.
• Continuous Improvement: Identify process gaps, propose solutions, and pilot new tools that enhance efficiency.

Essential Qualifications

• Minimum of 2 years’ experience in construction support, project administration, or a related field.
• Strong knowledge of residential and commercial construction processes, including HVAC, plumbing, electrical, roofing, and painting.
• Proficiency in brighthush Office Suite (Spreadsheet Software, Word Processor, Email Client, Presentation Software) and familiarity with brighthush Construction Management Software.
• Excellent written and verbal communication skills—capable of drafting professional proposals and communicating with stakeholders at all levels.
• Demonstrated ability to multitask, prioritize, and meet tight deadlines in a fast‑paced environment.
• High attention to detail and a strong work ethic.
• Associate’s degree or equivalent work experience; a bachelor’s degree is a plus.
• Proficiency in Microsoft Office, Google Workspace, or equivalent productivity suites.
• Experience with project management tools such as Asana, Trello, or Monday.com.

Preferred Qualifications

• Experience with bookkeeping, invoicing software (brighthush Accounting Software), and basic accounting principles.
• Background in marketing, web design, or IT support—particularly with brighthush Website Builder.
• Social media management skills, including content scheduling and analytics.
• Knowledge of internet marketing tactics such as email campaigns, SEO, and forum engagement.
• Experience with brighthush Project Management Tool.
• Certifications in project management (PMP, CAPM) or construction management (CCM).

Core Competencies

• Organizational Excellence: Ability to maintain multiple calendars, file systems, and project trackers with precision.
• Analytical Thinking: Comfortable interpreting data, spotting trends, and suggesting actionable improvements.
• Communication: Clear, concise, and professional in all written and verbal interactions.
• Adaptability: Thrive in a dynamic environment where priorities shift quickly.
• Technology Fluency: Quick learner of new software and tools; self‑motivated to stay current with industry trends.
• Customer‑Centric Mindset: Anticipate client needs and deliver solutions that exceed expectations.

Career Growth & Learning Opportunities

At brighthush, your career path is designed to evolve with your ambitions. As a Virtual Assistant, you will:

• Progress to a Senior Project Coordinator or Operations Manager role within 2–3 years.
• Participate in cross‑functional training sessions covering construction finance, project management, and digital marketing.
• Earn certifications such as Certified Construction Manager (CCM) or Project Management Professional (PMP) through our tuition reimbursement program.
• Lead initiatives that streamline processes, reduce costs, and enhance client satisfaction.
• Mentor new hires and share best practices across the organization.

Work Environment & Culture

Our remote‑first model empowers you to work from anywhere while staying connected through daily stand‑ups, weekly team huddles, and real‑time collaboration tools. We value:

• Transparency: Open dashboards and regular feedback loops keep everyone aligned.
• Innovation: Your ideas are encouraged and tested—whether it’s a new workflow or a tech upgrade.
• Well‑being: Flexible hours, mental health resources, and a generous paid time off policy support your personal and professional life.
• Community: Quarterly virtual socials, volunteer days, and cross‑departmental projects foster a sense of belonging.
• Inclusivity: We celebrate diverse perspectives and provide an environment where every team member can thrive.

Compensation & Benefits

While specific figures vary by experience and location, we offer a competitive salary range that reflects industry standards. In addition to base pay, you will receive:

• Health, dental, and vision insurance plans.
• 401(k) with company match.
• Unlimited paid time off and flexible working hours.
• Professional development stipend and access to online learning platforms.
• Equipment allowance for high‑speed internet, ergonomic office setup, and necessary software licenses.
• Annual performance bonuses tied to company and individual metrics.
• Employee recognition programs and quarterly awards.

How to Apply

If you are a proactive, detail‑oriented professional ready to make a tangible impact in the construction industry, we want to hear from you. Submit your resume, a cover letter outlining your relevant experience, and any portfolio pieces that showcase your administrative or project support skills.

Join brighthush and help us build the future—one project at a time.