Senior Executive Virtual Assistant – Remote, Part‑Time, High‑Profile Executive Support Specialist with Calendar, Travel, Media & Event Coordination Expertise

About brighthush and the Opportunity

brighthush is a trailblazing organization at the forefront of the technology and human capital landscape. We fuse cutting‑edge digital solutions with strategic insight to empower leaders worldwide. Our mission is simple yet ambitious: to deliver unparalleled value to our clients, partners, and employees by fostering a culture of innovation, agility, and unwavering integrity.

We are currently looking for a Senior Executive Virtual Assistant to provide discreet, high‑level support to one of our top‑tier executives. This part‑time role (10–20 hours per week) is ideal for a self‑driven professional who thrives in fast‑paced, high‑trust environments and can manage complex calendars, travel, media relations, and confidential information with precision.

Why Join brighthush?

• Impactful Work – You will be the backbone of an executive’s day, ensuring that every meeting, travel plan, and media interaction runs smoothly.
• Flexibility – Remote, part‑time schedule that fits around your life while still offering the chance to work with a global leader.
• Professional Growth – Exposure to high‑profile industry events, media engagements, and strategic decision‑making processes.
• Competitive Compensation – $28–$30 per hour, commensurate with experience and responsibilities.
• Comprehensive Benefits – Health, dental, vision, life insurance, short‑term disability, and a 401(k) plan (subject to eligibility).
• Inclusive Culture – brighthush is an equal‑opportunity employer committed to diversity, equity, and inclusion.

Key Responsibilities

As the Executive Virtual Assistant, you will be the central hub for all executive support functions. Your day‑to‑day tasks will include:

• Calendar & Schedule Management – Maintain, optimize, and protect the executive’s master calendar. Prioritize time‑sensitive requests, manage overlapping commitments across multiple time zones, and proactively resolve scheduling conflicts.
• Media & Public Relations Coordination – Serve as the primary liaison for inbound media inquiries. Vet requests, route communications to the appropriate stakeholders, and ensure timely, professional follow‑ups.
• Speaking Engagements & Logistics – Coordinate external speaking opportunities, negotiate event logistics, track contracts, and compile briefing documents and presentation materials ahead of appearances.
• End‑to‑End Travel Coordination – Arrange complex domestic and international itineraries, including flights, luxury accommodations, ground transportation, and contingency plans for sudden schedule changes.
• Confidentiality & Gatekeeping – Exercise extreme discretion when handling proprietary information, sensitive communications, and private executive data. Maintain strict confidentiality at all times.
• Administrative Operations – Draft professional correspondence, triage priority emails, track action items, and execute administrative workflows with minimal oversight.
• Project Support – Assist with ad‑hoc projects, research, and data analysis that support the executive’s strategic initiatives.
• Technology Management – Ensure all digital tools and platforms are up‑to‑date, troubleshoot issues, and recommend improvements to streamline workflows.

Essential Qualifications

• Minimum of 4 years of experience as an Executive Assistant or in a similar high‑level support role.
• Proven track record of managing complex calendars and travel itineraries for senior leaders.
• Exceptional written and verbal communication skills.
• Strong organizational and multitasking abilities with meticulous attention to detail.
• High level of discretion and integrity when handling confidential information.
• Proficiency with calendar management tools (Outlook, Google Calendar), travel booking platforms, and collaboration software (Slack, Teams, Asana).
• Experience coordinating media relations and public speaking engagements is highly desirable.

Preferred Qualifications

• Experience in a fast‑paced, high‑profile industry such as technology, finance, or consulting.
• Knowledge of international travel regulations and visa requirements.
• Familiarity with event management software and contract negotiation basics.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
• Previous experience working remotely with a distributed team.
• Certifications in project management or executive support (e.g., Certified Executive Assistant).

Skills & Competencies

• Time Management – Ability to juggle multiple priorities and deliver on deadlines.
• Communication – Clear, concise, and professional communication across all channels.
• Problem Solving – Quick thinking and proactive solutions to unforeseen challenges.
• Adaptability – Comfortable with changing priorities and dynamic work environments.
• Technology Savvy – Comfortable learning new tools and platforms as needed.
• Confidentiality – Unwavering commitment to protecting sensitive information.
• Attention to Detail – Precision in data entry, document preparation, and itinerary planning.
• Stakeholder Management – Ability to build rapport with internal teams, external partners, and media contacts.

Career Growth & Learning Opportunities

At brighthush, we believe in nurturing talent and providing pathways for advancement. As an Executive Virtual Assistant, you will:

• Gain exposure to senior leadership and strategic initiatives.
• Develop expertise in media relations, event management, and global travel logistics.
• Build a robust professional network across multiple industries.
• Participate in ongoing training programs focused on leadership, communication, and technology.
• Position yourself for future roles such as Executive Assistant, Operations Manager, or Project Lead.
• Earn certifications in project management, executive support, or industry‑specific knowledge.

Work Environment & Company Culture

brighthush fosters a culture of collaboration, innovation, and respect. Our remote work model is supported by state‑of‑the‑art communication tools, ensuring seamless connectivity across time zones. We celebrate diversity, encourage continuous learning, and recognize the unique contributions of every team member. You will be part of a global community that values transparency, accountability, and a shared commitment to excellence.

Compensation & Benefits

• Hourly Rate: $28–$30 per hour (based on experience and responsibilities) • Work Hours: 10–20 hours per week, flexible schedule within 8 AM–4 PM (first shift). • Education Requirement: Bachelor’s degree or equivalent experience. • Benefits: Health, dental, vision, life insurance, short‑term disability, and a 401(k) plan (subject to eligibility). • Professional Development: Access to online learning platforms, industry conferences, and mentorship programs.

Equal Opportunity Employer

brighthush is an equal‑opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We welcome applicants of all ages, genders, sexual orientations, religions, nationalities, and backgrounds. If you require a reasonable accommodation during the application or interview process, please contact [email protected].

How to Apply

Ready to take the next step in your career? Click the link below to submit your application and join the brighthush team:

Apply Now

Application Deadline

This posting will remain open for 30 days. We encourage you to apply early to secure your spot in this highly sought‑after role.

Legal Notice

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. Any violation of this law will result in criminal penalties and civil liability.