Strategic Executive Virtual Assistant & Agency Operations & Project Coordinator – Driving Project Excellence, Operational Mastery, and Strategic Growth for brighthush’s Dynamic Marketing & PR Ecosystem

About brighthush

brighthush is a trailblazing full‑service marketing, advertising, and public relations powerhouse that thrives on creativity, data‑driven strategy, and relentless execution. With a portfolio that spans branding, digital marketing, content creation, social media, PR, website development, video production, and email campaigns, we help brands tell compelling stories that resonate and convert. Our culture is built on collaboration, agility, and a shared commitment to delivering world‑class results for our clients. As we continue to grow, we’re looking for a dynamic, self‑motivated professional to become the backbone of our executive team and the catalyst that keeps our projects moving forward.

Why This Role Is a Game‑Changer

At brighthush, the rhythm of success is set by the seamless coordination of ideas, deadlines, and deliverables across multiple departments. The Executive Virtual Assistant & Agency Operations & Project Coordinator will be the linchpin that ensures every project stays on track, every team member knows their responsibilities, and the leadership team has real‑time visibility into progress. This isn’t a traditional administrative role; it’s a strategic partnership that empowers the President and senior leaders to focus on vision while you manage the operational heartbeat of the organization.

Key Responsibilities

• Right‑Hand to Leadership: Act as the primary point of contact for the President and executive team, anticipating needs and providing proactive support.
• Project Management System Champion: Own and maintain the project management platform (e.g., Asana, Monday.com, Trello), ensuring tasks, deadlines, and priorities are accurate and up‑to‑date.
• Cross‑Functional Coordination: Facilitate collaboration between creative, content, social media, digital, PR, website, and other marketing departments.
• Deadline Stewardship: Monitor open tasks, flag delays, and follow up with team members to keep projects moving toward completion.
• Priority Alignment: Work with the executive team to distill and communicate priorities to the appropriate stakeholders.
• Communication Hub: Serve as the conduit for information flow, ensuring every team member has the context and resources needed.
• Meeting Excellence: Prepare agendas, capture action items, document next steps, and ensure follow‑through after meetings.
• Process Improvement: Identify bottlenecks, propose workflow enhancements, and implement best practices to increase agency efficiency.
• Executive Support: Handle ad‑hoc administrative tasks, calendar management, travel arrangements, and any other responsibilities that keep leadership focused.
• Client‑Facing Projects: Assist with client deliverables, internal initiatives, and project scoping as needed.

Essential Qualifications

• Proven experience supporting C‑level executives or managing complex projects in a fast‑paced environment.
• Strong organizational skills with a meticulous eye for detail.
• Proactive mindset: you anticipate needs and act before being asked.
• Excellent written and verbal communication; comfortable holding people accountable in a professional manner.
• Ability to juggle multiple high‑priority projects simultaneously and distinguish urgency from importance.
• Resourceful problem‑solver who thrives on independence and initiative.
• Tech‑savvy: proficient with Google Workspace, project management tools, email marketing platforms (e.g., Constant Contact, Mailchimp), WordPress (basic editing), and remote collaboration tools.
• Experience with design or prototyping tools such as Figma, JotForm, or SurveyMonkey is a plus.
• Prior exposure to a marketing, advertising, PR, or creative agency setting is highly desirable.

Preferred Qualifications

• Experience with agency‑specific workflow systems (e.g., HubSpot, Salesforce, or custom dashboards).
• Background in data analysis or reporting to provide actionable insights to leadership.
• Knowledge of SEO, SEM, and social media analytics.
• Fluency in additional languages (Spanish, French, Mandarin) is a bonus.

Core Skills & Competencies

• Project Management & Execution
• Strategic Planning & Prioritization
• Stakeholder Management
• Process Optimization
• Communication & Interpersonal Skills
• Adaptability & Resilience
• Tech Proficiency & Quick Learning
• Attention to Detail & Accuracy

Career Growth & Learning Opportunities

At brighthush, we believe in nurturing talent and providing clear pathways for advancement. As the Executive Virtual Assistant & Agency Operations & Project Coordinator, you’ll:

• Gain intimate knowledge of agency operations, client strategies, and industry trends.
• Develop leadership skills by managing cross‑departmental initiatives and influencing executive decisions.
• Participate in mentorship programs with senior leaders.
• Attend industry conferences, workshops, and training sessions to stay ahead of emerging marketing technologies.
• Position yourself for future roles such as Operations Manager, Project Director, or Chief of Staff.

Work Environment & Company Culture

brighthush fosters a collaborative, inclusive, and high‑energy atmosphere where ideas are valued and innovation is rewarded. Our team enjoys:

• Flexible remote work arrangements with a hybrid option for in‑office collaboration.
• Open communication channels and a flat hierarchy that encourages initiative.
• Regular team‑building activities, both virtual and in‑person.
• A culture that celebrates wins, learns from failures, and continuously iterates.
• Access to cutting‑edge tools and resources that empower you to deliver exceptional results.

Compensation, Perks, & Benefits

While specific figures are tailored to experience and role scope, brighthush offers a competitive salary package that includes:

• Performance‑based bonuses tied to agency growth and project success.
• Health, dental, and vision insurance.
• Generous paid time off and flexible holiday scheduling.
• Professional development stipend and reimbursement for certifications.
• Equity or profit‑sharing options for long‑term contributors.
• Wellness programs, including gym memberships and mental health resources.

How to Apply

We’re excited to learn about your unique journey and how you can elevate brighthush’s operational excellence. Please submit a tailored application that includes:

• Your track record of supporting executives or managing multi‑disciplinary projects.
• Examples of how you’ve streamlined workflows or improved project visibility.
• Specific project management platforms you’ve mastered.
• Strategies you use to keep multiple stakeholders aligned and deadlines met.
• Your availability, preferred working hours, and any constraints.
• Why you believe you’re the perfect fit for this role and how you’ll add value to brighthush.

We encourage you to share concrete anecdotes rather than generic statements. Your story will help us envision how you’ll become an integral part of our team.

Join brighthush Today

Become the engine that powers our creative vision, the guardian of our project timelines, and the trusted partner to our leadership. If you’re ready to take ownership, drive impact, and grow alongside a forward‑thinking agency, we want to hear from you.

Apply now and let’s build the future of marketing together.