Bilingual (English / Spanish) Remote Virtual Assistant – Executive Support for Custom Home Building & Project Management

Welcome to brighthush – Crafting Dream Homes with Precision and Passion

At brighthush, we are more than a custom home builder; we are storytellers who turn visionary ideas into tangible, luxurious living spaces. Our reputation is built on a foundation of meticulous craftsmanship, structural excellence, and a client‑first philosophy that guides every phase of a project—from the first sketch to the final walkthrough. As a leader in high‑end new builds, comprehensive home transformations, and bespoke architectural additions, brighthush prides itself on transparency, structured planning, and close collaboration with architects, trade partners, and, most importantly, the families who will call these homes their own.

Why This Role Matters

Our growth trajectory is accelerating, and the heartbeat of our success lies in seamless, behind‑the‑scenes coordination. The Virtual Assistant you will become is the linchpin that keeps our leadership team, sales force, marketing crew, pre‑construction planners, and on‑site project managers aligned and productive. By providing top‑tier administrative and operational support, you enable brighthush to maintain its high standards of quality, timeliness, and client satisfaction.

Position Overview

Title: Bilingual (English / Spanish) Remote Virtual Assistant – Executive Support for Custom Home Building & Project Management Location: Remote – LATAM (must be fluent in both English and Spanish) Employment Type: Full‑time, Monday‑Friday, 9:00 am – 5:00 pm EST Compensation: $2,800 – $3,500 USD per month (commensurate with experience) plus a competitive benefits package.

Key Responsibilities – Your Day‑to‑Day Impact

• Email Management & Triage: Monitor a high‑volume inbox, prioritize messages, draft professional responses, and ensure critical communications reach the right team members promptly.
• Lead Follow‑Up & Scheduling: Coordinate initial contact with prospective clients, arrange discovery calls, and manage the calendar for sales and project leadership.
• CRM Administration: Keep our Customer Relationship Management system up‑to‑date with accurate pipeline stages, client details, and project milestones.
• Reporting & Data Preparation: Compile weekly performance metrics, financial snapshots, and project status updates for leadership meetings.
• Quote & Document Coordination: Assist the estimating team by tracking quote statuses, gathering required documentation, and following up with clients and vendors.
• Vendor & Subcontractor Liaison: Facilitate clear, timely communication with external partners, ensuring that all parties have the information they need to stay on schedule.
• HR & Onboarding Support: Manage new‑hire paperwork, schedule orientation sessions, and maintain confidential employee records.
• Pre‑Construction & Project Management Support: Help organize permits, material orders, and internal task lists to keep projects moving smoothly from concept to construction.
• Invoice & Expense Workflow Assistance: Track invoices, verify expense reports, and support the finance team in maintaining accurate financial records.
• Goal Tracking & Internal Reporting: Work with leadership to set quarterly objectives, monitor progress, and produce clear, actionable reports.
• General Administrative Support: Provide ad‑hoc assistance to executives and operations staff, ranging from travel arrangements to presentation preparation.

Essential Qualifications – What You Bring to the Table

• Administrative Experience: Minimum 2‑3 years supporting executives, senior managers, or project teams in a fast‑paced environment.
• Bilingual Proficiency: Native‑level fluency in both English and Spanish, with the ability to draft polished written communications in each language.
• Organizational Mastery: Demonstrated ability to juggle multiple priorities, meet tight deadlines, and maintain meticulous attention to detail.
• Independent Work Ethic: Proven track record of thriving in remote settings, taking initiative, and delivering results without constant supervision.
• Professional Discretion: Experience handling confidential client and company information with the utmost integrity.
• Tech‑Savvy Skill Set: Proficiency with Google Workspace (Gmail, Calendar, Docs, Sheets), Microsoft Office, and familiarity with CRM platforms (e.g., HubSpot, Salesforce, or similar).
• Communication Excellence: Strong written and verbal communication skills, with a client‑focused demeanor that reflects the premium brand of brighthush.

Preferred Experience – The Extras That Set You Apart

• Previous experience in the construction, remodeling, or residential development sector.
• Exposure to project management tools such as Asana, Trello, Monday.com, or Buildertrend.
• Familiarity with basic accounting software (QuickBooks, Xero) for invoice and expense tracking.
• Experience supporting multiple departments simultaneously (sales, marketing, operations, HR).
• Knowledge of industry‑specific terminology and processes, such as permitting, architectural review, and subcontractor coordination.

Core Skills & Competencies for Success

• Time Management: Ability to allocate time effectively across competing tasks and anticipate upcoming needs.
• Problem‑Solving: Proactive in identifying bottlenecks and proposing practical solutions before issues escalate.
• Customer Service Orientation: Treat every client interaction as an opportunity to reinforce brighthush’s reputation for excellence.
• Adaptability: Comfortable navigating shifting priorities in a dynamic, growth‑focused environment.
• Collaboration: Strong team player who can build rapport with internal stakeholders and external partners alike.

Career Growth & Learning Opportunities

At brighthush, we view every role as a launchpad for professional development. As a Virtual Assistant, you will gain deep exposure to the entire lifecycle of high‑end residential construction, from sales pipelines to on‑site execution. Over time, you may transition into specialized support roles such as Project Coordinator, Operations Analyst, or even a Client Relations Manager, depending on your interests and performance. We invest in continuous learning through:

• Access to industry webinars and certification programs (e.g., Certified Administrative Professional, Construction Management basics).
• Mentorship from senior leaders who have built careers in architecture, design, and construction.
• Quarterly skill‑building workshops focused on advanced CRM usage, data analytics, and bilingual communication strategies.

Work Environment & Culture at brighthush

brighthush cultivates a culture that blends entrepreneurial spirit with a supportive, collaborative atmosphere. Even though the role is remote, you will be part of a close‑knit team that values transparency, mutual respect, and a shared commitment to delivering homes that stand the test of time. Highlights of our culture include:

• Transparent Communication: Regular all‑hands meetings, open‑door virtual office hours with leadership, and clear documentation of processes.
• Client‑First Mindset: Every decision is filtered through the lens of how it will enhance the client experience.
• Work‑Life Balance: Fixed working hours (9 am‑5 pm EST) with flexibility for occasional personal commitments.
• Diversity & Inclusion: A commitment to building a team that reflects the multicultural communities we serve across LATAM and the United States.
• Recognition Programs: Monthly shout‑outs, performance bonuses, and opportunities to showcase innovative ideas.

Compensation, Perks & Benefits

We recognize that competitive compensation is essential to attract top talent. In addition to the base salary range of $2,800 – $3,500 USD per month, brighthush offers a comprehensive benefits package that includes:

• Health, dental, and vision insurance options (company‑paid portion for full‑time employees).
• Paid time off (PTO) accruals, sick days, and paid holidays.
• Professional development stipend for courses, certifications, or conferences.
• Home office allowance to equip your remote workspace with ergonomic furniture and technology.
• Performance‑based bonuses tied to company milestones and individual contributions.
• Access to a wellness program that includes virtual fitness classes and mental‑health resources.

How to Apply – Take the Next Step with brighthush

If you are a proactive, detail‑oriented professional who thrives in a remote setting and is passionate about supporting a high‑caliber custom home building team, we want to hear from you. To submit your application, please click the link below and complete the short questionnaire. Be sure to attach a resume that highlights your bilingual capabilities and relevant administrative experience.

Apply Now – Join the brighthush Team

Closing Thoughts – Your Future Starts Here

At brighthush, every home we build tells a story of craftsmanship, innovation, and client dedication. As our Virtual Assistant, you will be an integral chapter in that narrative, ensuring that the behind‑the‑scenes operations run flawlessly so our architects, builders, and clients can focus on what truly matters – creating spaces where memories are made. Take this opportunity to grow your career, sharpen your bilingual administrative expertise, and become part of a company that values excellence as much as you do.

Apply today and help us turn visions into reality, one meticulously managed detail at a time.