Dynamic Virtual Executive Assistant – Calendar Management, Email Coordination, Travel & Project Support at brighthush

About brighthush

brighthush is a forward‑thinking, technology‑driven organization that empowers businesses to thrive in an ever‑evolving digital landscape. With a global footprint and a culture rooted in innovation, collaboration, and continuous learning, we help our clients unlock their full potential through cutting‑edge solutions and unparalleled customer service. Whether you’re a seasoned professional or an ambitious newcomer, brighthush offers a dynamic environment where your contributions matter and your career can flourish.

Why Join brighthush as a Virtual Executive Assistant?

As a Virtual Executive Assistant at brighthush, you’ll become the backbone of our executive team, ensuring that leaders can focus on strategy while you manage the day‑to‑day operations that keep the organization running smoothly. This role is ideal for individuals who thrive in fast‑paced, remote settings, possess exceptional organizational skills, and are passionate about delivering top‑notch administrative support.

Key Responsibilities

• Calendar & Scheduling Mastery: Oversee executive calendars, schedule high‑level meetings, and block time for strategic initiatives.
• Email & Communication Management: Respond to emails, messages, and inquiries promptly; act as the first line of communication between executives and stakeholders.
• Document & Presentation Preparation: Create, edit, and format documents, spreadsheets, and PowerPoint decks for internal and external audiences.
• Digital Filing & Record Keeping: Maintain organized digital filing systems, update records, and ensure easy retrieval of information.
• Travel Coordination: Plan and book travel arrangements, accommodations, and itineraries, optimizing cost and convenience.
• Data Entry & Research: Perform accurate data entry, conduct basic research, and compile information to support decision‑making.
• Executive Briefings & Reports: Prepare briefing materials, executive summaries, and reports for board meetings and strategy sessions.
• Confidentiality & Professionalism: Handle sensitive information with discretion and uphold the highest standards of confidentiality.
• Stakeholder Liaison: Serve as a communication bridge between executives, internal teams, and external partners.
• Task & Deadline Tracking: Monitor tasks, deadlines, and follow‑ups to ensure operational efficiency and timely delivery.
• Administrative Support: Provide general administrative assistance as needed, adapting to evolving priorities.

Essential Qualifications

• High school diploma or equivalent; associate’s or bachelor’s degree preferred.
• Proven experience in executive or senior administrative support roles (remote experience is a plus).
• Exceptional written and verbal communication skills in English.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
• Strong organizational skills with the ability to manage multiple calendars and competing priorities.
• Excellent time‑management and problem‑solving abilities.
• High level of discretion and professionalism when handling confidential information.
• Self‑motivated, proactive, and comfortable working independently in a remote environment.

Preferred Qualifications

• Experience with project management tools (Asana, Trello, Monday.com).
• Knowledge of travel booking platforms (Concur, Expensify).
• Familiarity with CRM systems (Salesforce, HubSpot).
• Previous experience in a fast‑growth tech company or startup.
• Basic understanding of data privacy regulations (GDPR, CCPA).

Skills & Competencies

• Attention to Detail: Meticulous in handling schedules, documents, and data.
• Adaptability: Quickly adjust to changing priorities and new tools.
• Proactive Communication: Anticipate needs and communicate solutions before issues arise.
• Tech Savvy: Comfortable learning new software and troubleshooting basic technical problems.
• Collaboration: Work effectively with cross‑functional teams and external partners.
• Time Management: Prioritize tasks to meet tight deadlines.

Career Growth & Learning Opportunities

At brighthush, we believe in nurturing talent and providing clear pathways for advancement. As a Virtual Executive Assistant, you’ll gain exposure to:

• Strategic planning sessions and high‑level decision‑making processes.
• Cross‑departmental projects that broaden your skill set.
• Leadership development programs and mentorship from senior executives.
• Access to online learning platforms (LinkedIn Learning, Coursera) and tuition reimbursement for relevant courses.
• Opportunities to transition into roles such as Operations Manager, Project Coordinator, or Product Manager.

Work Environment & Company Culture

brighthush champions a culture of trust, transparency, and inclusivity. Our remote workforce enjoys:

• Flexible working hours that accommodate different time zones.
• Regular virtual team‑building events and monthly town halls.
• A collaborative digital workspace powered by Slack, Microsoft Teams, and Zoom.
• Recognition programs that celebrate individual and team achievements.
• Commitment to work‑life balance, with generous paid time off and mental‑health resources.

Compensation & Benefits

Competitive salary range: USD 72,800 – 114,400 per year, commensurate with experience and qualifications.

Benefits include:

• Generous paid time off (PTO) and holidays.
• Health, dental, and vision insurance plans.
• Retirement plan with company match.
• Tuition reimbursement for approved courses and certifications.
• Employee assistance program (EAP) for mental and financial wellness.
• Annual stipend for home office equipment and high‑speed internet.
• Access to wellness programs and virtual fitness classes.

How to Apply

If you’re ready to bring your organizational expertise, proactive mindset, and passion for excellence to a forward‑looking organization, we want to hear from you. Submit your resume and a brief cover letter outlining why you’re the ideal fit for the Virtual Executive Assistant role at brighthush.

Join brighthush Today

Become part of a team that values innovation, collaboration, and personal growth. Your role as a Virtual Executive Assistant will be pivotal in driving our executive team’s success and, ultimately, the success of our clients. Apply now and help shape the future of business with brighthush.