Executive Assistant
About the Company
Our client is a growing international, mission-driven media organization focused on strengthening relationships between Latino communities, journalists, and global thought leaders. Through news, media engagement, education, and fellowship programs, the organization works across the United States and internationally to expand its reach and impact. The organization operates in a fast-moving environment closely connected to the 24/7 news cycle, with a collaborative and entrepreneurial culture. About TriSearch TriSearch has been exclusively retained to lead this search. It is an international, full-service talent acquisition firm recognized by Forbes and Hunt Scanlon as a leading nationwide recruiting firm. TriSearch partners with organizations across industries and functions to identify high-impact talent.
About the Role
Our client is seeking a highly organized, proactive Executive Assistant who is fluent in Spanish and English to support senior leadership. This full-time position is primarily remote, with a strong preference for candidates based in South Florida. Reporting to the Director of Operations for day-to-day collaboration, the Executive Assistant will also support the CEO and Chief Communications Officer. The role requires someone who can manage complex schedules, coordinate domestic and international travel, anticipate leadership needs, and respond calmly when priorities change. The ideal candidate will work independently, exercise sound judgment, maintain confidentiality, and communicate professionally with internal and external stakeholders. Key Responsibilities ● Provide high-level administrative and executive support to senior leadership. ● Manage complex calendars, meetings, and scheduling arrangements. ● Coordinate domestic and international travel, including last-minute itinerary changes. ● Prepare correspondence, meeting materials, travel itineraries, and follow-up items. ● Track expenses, action items, and important deadlines. ● Coordinate logistics for Board meetings, donors, and other stakeholder engagements. ● Assist with day-to-day operational requirements and special projects. ● Handle sensitive executive and organizational information with discretion and confidentiality. ● Communicate professionally with colleagues, external partners, and other stakeholders. ● Work closely with the Director of Operations and maintain regular communication with senior leadership. ● Assist with occasional in-person responsibilities in South Florida. Required Qualifications ● Professional fluency in both Spanish and English, including the ability to read and write professionally in Spanish. ● Previous experience providing administrative support to senior executives. ● Strong preference for experience supporting a CEO, founder, president, or other C-suite leader. ● Exceptional organizational skills and attention to detail. ● Sound judgment and the ability to make decisions independently. ● Ability to anticipate needs, identify potential issues, and solve problems proactively. ● Experience coordinating complex executive travel arrangements. ● Ability to manage competing priorities in a fast-paced environment. ● Excellent verbal and written communication skills. ● High standards of discretion, professionalism, and confidentiality. ● Ability to work independently in a primarily remote setting. Preferred Qualifications ● Residence in South Florida, particularly Miami, Hollywood, Fort Lauderdale, or surrounding areas. ● Previous experience in a nonprofit organization. ● Background in media, communications, public relations, philanthropy, or another mission-driven organization. ● Experience working with distributed or international teams. ● Consistent employment history and demonstrated stability in previous positions. ● Experience supporting Board members, donors, or external stakeholders.
Work Environment
This position is primarily remote, with candidates based in South Florida strongly preferred because occasional in-person responsibilities may arise. The organization encourages reasonable working boundaries. However, its connection to the 24/7 news cycle means priorities can sometimes require flexibility outside traditional business hours. Candidates should be comfortable adapting to changing schedules, responding to urgent needs, and managing shifting priorities while maintaining professionalism. Compensation and Benefits ● Employment Type: Full-time. ● Work Arrangement: Primarily remote. ● Preferred Location: South Florida. ● Base Salary: $55,000–$60,000 annually. ● Benefits: Health and medical coverage, paid vacation, and standard full-time employee benefits. Ideal Candidate The strongest candidate will be highly organized, detail-oriented, proactive, and calm under pressure. They will be comfortable making independent decisions, anticipating executive needs, and managing complex administrative responsibilities without constant direction. Professional fluency in Spanish and English is essential, along with a genuine interest in supporting a growing, mission-driven international organization. The right person will bring sound judgment, adaptability, discretion, and a collaborative approach to supporting senior leadership.