Executive Staff Assistant

Description POSITION TITLE: Executive Staff Assistant REPORTS TO: VP of AE stores LOCATION: Remote/East Coast POSITION SUMMARY: AEO is seeking an Executive Assistant to support a Zone Vice President with a variety of administrative tasks (VP of AEO Stores). The duties and administrative functions will require confidentiality, initiative, sound decision-making, independent judgment and the ability to escalate serious or unique problems to higher levels. The successful candidate will possess structure, attention to detail, and flexibility to a high-paced deadline driven organization. This individual will need to work well in a team environment, be able to represent the group with professional courtesy and acumen as well as providing general support and assistance to their teams. RESPONSIBILITIES: - Manage and maintain calendars for the VPs - Plan and execute domestic and international travel planning and expense reconciliation - Anticipate routine activities without prompting, and communicate any issues or delays in advance - Daily email tracking, editing, filtering, and correspondence - Organize and facilitate all meetings (off and on-site) as needed - Attend off-site meetings as necessary - Assist as needed in development of dynamic presentation decks - Compile Daily & Weekly Reporting - Partner with other Executive Assistants to coordinate meetings and general administrative needs as necessary - other duties as assigned QUALIFICATIONS: - 3+ years previous, relevant experience supporting executives - Experience handling confidential information in a professional environment - Ability to maintain a flexible schedule. As needed, work hours need to coincide with leadership - High degree of proficiency Google platform, Expert knowledge of Excel, Google Sheets, COGNOS - Strong analytical, prioritizing, interpersonal, and problem-solving skills - Strong verbal and written communication skills - Strong project management (from conception to completion) & planning skills - Demonstrated collaborative skills and ability to work well within a team - Ability to work in a fast-paced and deadline-oriented environment - Self-motivated with critical attention to detail and deadlines PAY/BENEFITS INFORMATION: Actual starting pay is determined by various factors, including but not limited to relevant experience and location. Subject to eligibility requirements, associates may receive health care benefits (including medical, vision, and dental); wellness benefits; 401(k) retirement benefits; life and disability insurance; employee stock purchase program; paid time off; paid sick leave; and parental leave and benefits. Paid Time Off, paid sick leave, and holiday pay vary by job level and type, job location, employment classification (part-time or full-time / exempt or non-exempt), and years of service. For additional information, please click HERE . AEO may also provide discretionary bonuses and other incentives at its discretion.