Experienced Virtual Assistant – Diary Management, Travel Coordination, and Executive Support for Global Advisory Team at brighthush

About brighthush

brighthush is a trailblazer in the energy analytics arena, evolving from a modest academic research group into the largest dedicated power market intelligence provider in Europe. With a global footprint that spans Europe, Australia, and the United States, we empower utilities, investors, governments, and industry leaders with data‑driven insights that shape the future of the energy transition. Our team of over 400 specialists brings together deep expertise in power, hydrogen, carbon, and fossil commodities, coupled with a passion for delivering actionable intelligence and bespoke advisory services.

Why Join brighthush

At brighthush, you will be part of a rapidly expanding, intellectually stimulating environment where every day presents new challenges and opportunities to make a tangible impact on the global energy landscape. We champion a culture of collaboration, inclusivity, and continuous learning, ensuring that every team member—regardless of role—has the resources and support to thrive.

Key Responsibilities

As a Virtual Assistant on our Australian Advisory team, you will be the linchpin that keeps our senior leaders operating at peak efficiency. Your day‑to‑day tasks will include:

• Diary & Calendar Management: Seamlessly coordinate internal and external meetings across Sydney, Melbourne, and international partners, ensuring optimal use of time for senior advisory stakeholders.
• Travel Coordination: Plan and book domestic and international travel—flights, accommodations, ground transport—while managing itineraries, visa requirements, and travel insurance.
• Meeting Logistics: Set up video conferencing links, prepare agendas, distribute pre‑meeting materials, and capture minutes for follow‑up actions.
• Ad‑hoc Support: Handle restaurant reservations, client dinners, off‑site events, and internal team gatherings with discretion and professionalism.
• Inbox & Communication Management: Monitor multiple inboxes, triage requests, and respond to inquiries on behalf of senior leaders.
• Document & Presentation Preparation: Create, format, and collate reports, presentations, and other deliverables using Microsoft Office and Google Workspace.
• Expense Management: Assist with expense claim preparation, ensuring compliance with internal policies and accurate record‑keeping.
• Administrative Oversight: Maintain accurate logs, trackers, and simple reports (e.g., travel schedules, meeting logs) to support operational transparency.

Essential Qualifications

• 2–5+ years of experience as a Virtual Assistant, Executive Assistant, or in a similar high‑level administrative role.
• Proven track record of supporting multiple stakeholders simultaneously across different time zones.
• Expertise in diary management and complex travel coordination.
• Exceptional organisational skills with meticulous attention to detail.
• Excellent written and verbal communication in English.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual meeting tools (Teams, Zoom, Webex).
• Reliable, discreet, and service‑oriented mindset.

Preferred Qualifications

• Experience supporting senior leaders or consulting/advisory teams.
• Familiarity with global teams operating across multiple time zones.
• Knowledge of expense management systems or internal administrative platforms.
• Proactive problem‑solving ability and a forward‑thinking approach.

Skills & Competencies

• Time‑Management Mastery: Ability to juggle competing priorities and deliver on tight deadlines.
• Communication Excellence: Clear, concise, and professional communication across all levels.
• Tech Savvy: Comfortable with a range of productivity tools and quick to adopt new software.
• Adaptability: Thrive in a fast‑paced, dynamic environment with evolving demands.
• Confidentiality & Integrity: Handle sensitive information with the utmost discretion.

Career Growth & Learning

At brighthush, your professional development is a priority. You will:

• Gain exposure to senior decision‑makers and complex coordination tasks that sharpen your strategic thinking.
• Participate in cross‑functional projects that broaden your understanding of the energy sector.
• Access internal training programs, industry conferences, and mentorship opportunities to accelerate your career trajectory.
• Be positioned for future roles in operations, project management, or advisory support within our global organization.

Work Environment & Culture

Our Australian Advisory team operates remotely from the Philippines, yet we maintain a strong sense of community through:

• Regular virtual team meetings and social events.
• A culture that values work‑life balance, flexibility, and personal well‑being.
• Inclusive practices that celebrate diversity and foster belonging.
• Transparent communication channels that keep everyone informed and engaged.

Compensation & Benefits

While specific figures are tailored to experience and local market benchmarks, brighthush offers:

• Competitive base salary aligned with industry standards.
• Performance‑based bonuses and incentive programs.
• Comprehensive health and wellness benefits, including medical, dental, and vision coverage.
• Flexible working hours that align with Australian Eastern Time, with occasional flexibility for global collaboration.
• Paid time off, parental leave, and a supportive maternity/paternity policy.
• Professional development budget and access to industry‑leading training resources.

How to Apply

If you are a proactive, detail‑oriented professional ready to support a dynamic advisory team and contribute to the global energy conversation, we encourage you to apply today. Submit your resume and a brief cover letter outlining why you are the ideal fit for brighthush.

We review applications on a rolling basis and will contact shortlisted candidates promptly. Join us in shaping the future of energy—apply now and become a vital part of brighthush’s success story.