Freelance Administrative & Creative Operations Support

Supporting James Patrick Photography, The Hive Studios & Lumedia Creative Location: Phoenix, AZ Work Arrangement: Independent contractor. Primarily remote, with occasional in-person project options. Estimated Workload: 5–10 hours per week Compensation: Hourly, with separate rates for certain production assignments About the Opportunity James Patrick Photography, The Hive Studios, and Lumedia Creative are three connected creative businesses working across commercial photography, video production, and studio rentals. We are looking for a reliable, organized, detail-oriented freelance service provider to help with the administrative, marketing, and operational work that keeps these businesses moving. The work is varied. One assignment might involve drafting a blog post or preparing an email campaign. Another might involve coordinating a client booking, preparing an invoice, organizing studio equipment, or helping with production logistics. Most assignments can be completed remotely, with occasional in-person work at The Hive Studios in Phoenix or at client production locations. This is a good fit for someone who enjoys working behind the scenes, is comfortable juggling different types of projects, communicates well, and takes pride in getting the details right. Services & Responsibilities Administrative & Client Support Assist with client communications, routine inquiries, and follow-ups. Coordinate booking requests, scheduling, confirmations, and reminders. Prepare invoices and assist with payment tracking and billing follow-ups. Organize digital files, client records, spreadsheets, and business documents. Assist with proposals, forms, project documentation, and other administrative tasks. Keep project details, deadlines, and outstanding items organized. Marketing, Writing & Publishing Draft, edit, and proofread blog posts, email newsletters, social media captions, and website copy. Schedule and publish approved content across relevant platforms. Assist with email marketing campaigns and promotional materials. Organize photography, video, and other marketing assets. Help maintain content calendars and publishing schedules. Assist with website updates and basic SEO tasks. Repurpose existing content for different platforms and audiences. Studio Operations — The Hive Studios Assist with studio rental inquiries, booking coordination, and scheduling. Help keep the studio clean, organized, and presentable. Organize equipment, supplies, and storage areas. Reset studio spaces and common areas after use. Monitor inventory and flag maintenance or supply needs. Assist with preparing the studio for client sessions, productions, and events. Production & Project Support Assist with production schedules, checklists, and project documentation. Help coordinate client details, crew, vendors, locations, and production logistics. Track project deadlines, approvals, and deliverables. Organize project files and assist with delivery coordination. Maintain equipment inventory and track gear checkouts and returns. Provide occasional on-location support for photography, video productions, and events. What We Are Looking For Strong organizational skills and attention to detail. Clear, professional written and verbal communication. Good writing, editing, and proofreading skills. Dependability and the ability to follow assignments through to completion. Comfort working independently and managing competing deadlines. Familiarity with email, online calendars, documents, spreadsheets, and digital file management. Willingness to learn new software and business workflows. Ability to travel to the Phoenix studio or local production locations when an assignment requires it. Experience in administration, virtual assistance, content writing, marketing support, photography, video production, or studio operations is helpful. This is not a senior management position, and you do not need to be an expert in every area. Organization, initiative, communication, and a willingness to learn are more important. Engagement & Compensation This is a freelance service-provider engagement with an estimated workload of 5–10 hours per week, depending on available projects and business needs. This estimate is for planning purposes and does not guarantee a minimum volume of work. Compensation is hourly, with the applicable rate agreed upon before each assignment begins. Routine administrative, marketing, writing, publishing, and studio support will fall under the standard support rate. Client production assignments requiring additional on-location responsibilities or specialized skills may be compensated at a different hourly rate, agreed upon in advance. Assignments will be discussed and accepted based on scope, deadlines, availability, and mutually agreed terms. The service provider may work with other clients and manages their own business operations. To Apply Please send a brief introduction that includes: Your relevant experience and the services you offer. Your availability for occasional assignments. Examples of relevant writing, administrative, or creative work. Any experience working with photographers, production companies, studios, or other creative businesses. I'm looking for someone dependable who can help keep the details organized, the projects moving, and the day-to-day work from falling through the cracks.