Part Time Accountant; W-2 employee or a 1099 independent contractor
Overview
We are seeking a dynamic Part Time Accountant to join our team as either a W-2 employee or a 1099 independent contractor. This role offers an exciting opportunity for an energetic professional to manage our financial operations. This is a comprehensive, hands-on role where you will own everything from project-level accounting to critical reconciliations. The ideal candidate will bring extensive, mastery-level experience in QuickBooks Desktop and possesses a deep understanding of job costing, monthly loan reconciliations, and running in-house payroll natively within the QuickBooks Desktop environment for both hourly and salaried project staff. Join us and play a vital role in maintaining the integrity of our financial records while enjoying flexible working arrangements that support your work-life balance. Core Responsibilities Job Costing & Project Tracking: Allocate labor hours (for both hourly and salaried staff), subcontractor fees, materials, and overhead expenses to specific engineering projects. Track project profitability and generate actual-vs-budget variance reports for project managers. In-House Payroll: Execute full-cycle payroll processing directly in-house using QuickBooks Desktop for a blended team of salaried and hourly employees across a few states Ensure precise withholding, tracking, and compliance with varying state labor and tax laws. Loan & Balance Sheet Reconciliations: Perform comprehensive monthly loan reconciliations to ensure accurate tracking of corporate debt, interest expenses, and principal balances. QuickBooks Management: Maintain and optimize our QuickBooks Desktop environment. Ensure clean data entry, manage the general ledger, and perform monthly bank and credit card reconciliations. Financial Reporting: Generate, compile, and deliver accurate corporate financial reporting as needed by ownership. Accounts Payable & Receivable: Manage vendor invoicing, subcontractor payments, and client billing. Execute proactive collections to optimize corporate cash flow. Compliance & Tax Support: Prepare annual 1099s, manage state/local business licenses in all active jurisdictions, and assemble clean financial packages for our external CPA at year-end.
Required Qualifications
Experience: 4+ years of progressive accounting experience, preferably with project lump sum and hourly billing contracts. Software Mastery: Extensive, hands-on experience using QuickBooks Desktop Premier for core accounting functions. Payroll Experience: Direct experience processing full-cycle payroll in-house using QuickBooks Desktop, including a few States compliance and managing both hourly and salaried employee payroll cycles. Specialized Knowledge: Proven track record of executing job costing and labor burden allocation in a project-based service industry. Salary: Competitive compensation based on experience. Work Structure: Hybrid arrangement in Office 2 days the first week of the month and then employee choice remote or in office remainder of the month. Join us as a Part Time Accountant to leverage your expertise in a flexible environment that values precision, transparency, and proactive financial management. Bring your technical acumen and passion for finance to help us uphold the highest standards of accuracy while supporting our organizational goals. Pay: $60.00 - $100.00 per hour Expected hours: 15.0 – 25.0 per week
Benefits
Work from home Experience: QuickBooks: 4 years (Required) Ability to Commute: Fairfax, VA 22030 (Required) Work Location: In person