Part-Time Data Entry & Administrative Clerk – Remote & On-Site Support for Conservation & Community Engagement
About brighthush
brighthush is a leading conservation organization dedicated to protecting wildlife habitats and fostering community stewardship across Southern California. Founded in 1963, we have grown into a vibrant, mission‑driven nonprofit that partners with local communities, schools, and volunteers to promote environmental education, scientific research, and habitat restoration. Our work is guided by a deep respect for nature and a commitment to inclusivity, transparency, and innovation.
Why Join brighthush?
At brighthush, you’ll be part of a passionate team that turns conservation goals into tangible outcomes. We value creativity, collaboration, and a willingness to learn. Whether you’re working from home or meeting with our Executive Director and board members in person, you’ll play a vital role in keeping our organization running smoothly and our donors engaged.
Position Overview
We are seeking a meticulous, tech‑savvy Part‑Time Data Entry & Administrative Clerk to support our daily operations and long‑term initiatives. This role is essential to maintaining accurate donor records, facilitating communication, and ensuring that our outreach efforts reach the right audiences at the right time.
Key Responsibilities
- Collect, log, and distribute mail from the local PO Box on a weekly basis.
- Maintain and update donor and member contact information in DonorPerfect, and synchronize email address changes in Constant Contact.
- Generate and mail official thank‑you receipts, coordinating with the Executive Director and/or President for personalized notes on large contributions.
- Respond to messages left on the office phone, coordinating with the Executive Director as needed.
- Handle general inquiries received via the website’s “Contact Us” form.
- Create monthly donor and member reports for the Board.
- Develop mailing lists for newsletters, membership renewals, annual appeals, and other campaigns, meeting strict deadlines.
- Compile an annual list of contributors for inclusion in the September newsletter.
- Organize and maintain digital files, including copies of thank‑you letters and other correspondence.
- Enter National Audubon member data into DonorPerfect in coordination with the Membership Chair.
- Perform general errands as assigned by the Executive Director and Board President.
Essential Qualifications
- Some advanced coursework or equivalent relevant office experience.
- Ability to work from home with stable Wi‑Fi and a reliable, secure phone connection.
- Experience picking up mail from a PO Box and delivering it to appropriate recipients.
- Proficiency with Windows laptops and Google Workspace (Docs, Sheets, etc.).
- Familiarity with DonorPerfect and/or Constant Contact is a plus.
- Strong oral and written communication skills across phone, email, and video conference.
- Exceptional accuracy and attention to detail.
- Discretion and confidentiality when handling member/donor information.
- Authorization to work in the United States and ability to pass a background check.
- Residence within a reasonable commuting distance of Santa Barbara, with availability for occasional on‑site duties.
- Three professional references available upon request.
Preferred Qualifications
- Flexible, creative problem‑solver who thrives in a fast‑paced environment.
- Collaborative team player eager to contribute to a mission‑driven culture.
- Highly organized and process‑oriented, capable of managing multiple projects simultaneously.
Skills & Competencies
- Data Management & Database Administration
- Mailing & Direct‑Marketing Campaigns
- Customer Service & Stakeholder Engagement
- Time Management & Prioritization
- Technical Proficiency (Google Workspace, DonorPerfect, Constant Contact)
- Communication & Interpersonal Skills
- Adaptability & Continuous Learning
Career Growth & Learning Opportunities
While this role is part‑time, it offers a unique window into the inner workings of a conservation nonprofit. You’ll gain hands‑on experience with donor management systems, fundraising campaigns, and community outreach. Successful candidates may be invited to take on additional responsibilities, such as assisting with grant writing, event coordination, or volunteer management, paving the way for future career advancement within brighthush.
Work Environment & Culture
brighthush values a flexible, inclusive workplace that encourages work‑life balance. Our hybrid model blends remote work with occasional on‑site meetings, allowing you to maintain a healthy routine while staying connected to the team. We celebrate diversity, foster open communication, and support professional development through workshops, mentorship, and access to industry conferences.
Compensation & Benefits
This is a non‑exempt hourly position with a competitive rate of $27.00 per hour. Additional benefits include:
- Flexible scheduling (average 6–8 hours per week, with potential for increased hours during peak periods).
- Paid time off for holidays and personal days.
- Professional development stipend for relevant courses or certifications.
- Access to brighthush’s volunteer network and community events.
- Employee recognition program and annual appreciation events.
How to Apply
If you are passionate about conservation, detail‑oriented, and ready to make a tangible impact, we encourage you to apply. Submit your resume, a brief cover letter outlining your relevant experience, and three professional references. Please note that we do not accept phone inquiries; all applications should be submitted through the online portal linked below.