Remote Position
POOLING - Senior BK - Xero Expert (PERMANENT work from home; MORNING shift)
🌍 Remote · Ireland
💼 Full-time
Category: Architecture & Construction
Location:
Job Title: Bookkeeper
Employment type: Part time (20 hoursa week; 4 days a week); transitioning to FULL TIME by June
Rate: 10AUD/hour
This position requires you to use yourorganizational skills to manage your office space and your time, as you willcollaborate with clients and colleagues in a fast-paced environment. You shouldalso have excellent verbal and written communication skills.
Duties and Responsibilities
- Payroll of 19 staff (check accommodation or meal allowances, sick leave, holiday leave and check overtime)
- Work with app called Deputy
- Proficient in XERO
- Accounts Payable – paying bills (Possibly via a batch system that is emailed to Craig and he will pay)
- Accounts Receivable
- Reconciliation
- Invoicing – following up on payments from clients and billing
- Reports – end of jobs, every month overview
- BAS Filing
- Set up initial new client files and contracts in Docusign and Pipedrive
- Maintain internal databases
- Keep employee records (digital), on Deputy and Xero
- Maintain a filing system for data on customers and external partners on Pipedrive
- Ensure incoming and outgoing email is responded to or actioned within 24hrs
- Handle queries from managers, clients and employees
- Have a positive approach to office problems or issues with a solution-based approach
- Quotes to be drafted and emailed to client within 48 hrs of initial visit for quote
- Keep a running chart of client’s outstanding with an end of month report to be run and followed up on.
- Reports to be run on jobs completed for P/L
- Variations to be sent out within 24hrs and followed up on, once agreed to on Docusign an invoice is to be sent out
- Reconciliations of payments and receivables, needs to be reconciled and kept up to date
- Ensure monies owed from Clients align with works being done on site so our trades can be booked to do works
- Contractors/suppliers to be paid on a Tuesday each week
- Staff to be paid on the Thursday of each week
- Remind Foreman and apprentices for pictures at the start, during and completion of job for website CRC, these need to be uploaded to Job Gallery via Teams and Pipedrive
- Previous experience in a similar bookkeeping/administrative role.
- Strong background in the Australian market is essential, including familiarity with local payroll, GST, BAS, and compliance standards.
- Proficient inXERO,Deputy,Pipedrive,Docusign, and Microsoft Office tools.
- Excellent time management, communication, and organizational skills.
- High attention to detail and the ability to work independently.
- Positive attitude and problem-solving mindset.
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