[Remote] Accounts Payable Associate (Remote- USA)

Note: The job is a remote job and is open to candidates in USA. MDpanel is seeking an Accounts Payable Associate to support its day-to-day accounts payable function and maintain accurate financial records. The role processes invoices, expenses, and payments; maintains vendor records; supports close and audit activities; and contributes to accounting operations and process improvements.

Responsibilities

• Process vendor invoices accurately and in a timely manner, ensuring proper approvals, coding, and supporting documentation
• Establish new vendor accounts and maintain accurate vendor records, including W-9 documentation, banking information, and contact details
• Prepare and process vendor payments via ACH, check, and wire transfer while ensuring compliance with internal controls
• Review and process employee expense reports for accuracy and adherence to company policies
• Research and resolve invoice discrepancies by partnering with internal departments and external vendors
• Maintain organized vendor files, contracts, invoices, and supporting documentation
• Prepare annual 1099 filings and support year-end compliance requirements
• Assist with monthly account reconciliations, expense analysis, and general accounting activities
• Support month-end and year-end close processes by completing assigned accounting tasks and financial checklists
• Maintain accurate accounting records and supporting documentation
• Collaborate with the Accounting Supervisor and Finance leadership to ensure timely and accurate financial reporting
• Support internal and external audits by preparing requested documentation and responding to audit inquiries
• Assist with integrating accounts payable processes for newly acquired entities
• Identify opportunities to improve financial workflows, automation, and operational efficiency
• Partner with departments across the organization to resolve invoice, payment, and vendor-related issues
• Maintain confidentiality while handling sensitive financial and company information
• Perform additional accounting and finance-related projects and responsibilities as assigned

Skills

• High school diploma or equivalent required
• 1–2 years of Accounts Payable or general accounting experience
• Working knowledge of accounts payable processes and accounting fundamentals
• Experience using accounting software
• Proficiency in Microsoft Office, including Microsoft Excel
• Strong attention to detail with excellent organizational and time management skills
• Ability to manage multiple priorities while meeting deadlines in a fast-paced environment
• Excellent written and verbal communication skills
• Demonstrated ability to maintain confidentiality and exercise sound judgment
• Valid work authorization for the country in which they are applying
• NetSuite experience is preferred
• Associate's or Bachelor's degree in Accounting, Finance, Business, or a related field
• Certified Accounts Payable Professional (CAPP) certification
• Experience supporting post-merger integrations or multi-entity accounting environments
• Experience within healthcare, medical-legal, or professional services organizations
• Experience participating in process improvement or financial system optimization initiatives

Benefits

• Remote work (USA)

Company Overview