[Remote] Administrative Assistant

Note: The job is a remote job and is open to candidates in USA. CVS Health is hiring an Administrative Assistant to support the IT AVP and ensure the smooth, efficient operation of the executive’s office. The role covers executive administration, office coordination, communication and reporting, IT process support, special projects, and travel and expense management.

Responsibilities

• Manage the AVP’s calendar, including scheduling meetings, appointments, and travel arrangements
• Screen and prioritize emails, calls, and other correspondence
• Prepare agendas, take detailed meeting minutes, and follow up on action items
• Organize and maintain files, documents, and records (both digital and physical)
• Coordinate internal and external meetings, including logistics, room bookings, and catering arrangements
• Serve as the point of contact between the AVP and other stakeholders, including senior management, clients, and external partners
• Draft, proofread, and edit correspondence, reports, presentations, and other documents
• Coordinate and track project timelines, KPIs, and deliverables
• Assist with compiling data and preparing presentations for executive-level meetings
• Track and report on training, timesheets and follow up to closure
• Support IT-specific processes, such as software license renewals, technology procurements, and vendor communications
• Coordinate and organize IT team events, training, and team-building activities
• Assist with strategic initiatives, including research and preparation of materials
• Coordination of internal communications & organizational newsletter materials
• Manage ad hoc projects as directed by the AVP
• Handle travel logistics, including flight bookings, accommodations, and itineraries
• Process and reconcile expense reports in a timely manner

Skills

• Proven experience as an administrative assistant or executive assistant, preferably in IT or a technology-driven organization
• Proficiency in office software and presentations, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools (e.g., Microsoft Teams)
• Strong organizational and time management skills, with exceptional attention to detail
• Ability to handle multiple priorities and work independently in a fast-paced environment
• Excellent written and verbal communication skills
• Familiarity with IT terminology and processes
• Experience in handling confidential information with professionalism
• Bachelor's degree in business administration, IT, or a related field

Benefits

• Performance-based bonuses
• Health, dental, and vision insurance
• Professional development opportunities
• Flexible work options, including remote or hybrid models
• Access to the latest tools and technology to support the role
• Medical, dental, and vision coverage
• Paid time off
• Retirement savings options
• Wellness programs
• Other resources, based on eligibility

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