[Remote] Administrative Specialist II- Aviation (Civil Service)

Note: The job is a remote job and is open to candidates in USA. The City of Dallas is hiring an Administrative Specialist II to provide administrative support and technical program assistance for aviation-related functions. The role supports accounting, procurement, budgeting, records management, reporting, customer service, and department programs.

Responsibilities

• Performs a variety of advanced administrative functions; provides assistance in accounting, procurement, contract development, budgeting, and accounts payable/receivable; assists with budget analysis, preparation, and making recommendations for budget spending
• Participates, assists, and supports in the planning and execution of a department program; develops, coordinates, and maintains record keeping and filing systems; handles petty cash and performs general accounting duties
• Prepares, interprets, and disseminates information concerning agency programs and procedures
• Coordinates, organizes, and facilitates meetings, conferences, and seminars for department or division; assists in coordinating work and various projects between units of the department
• Compiles and analyzes data, makes calculations, and prepares reports; assists and supports high level administrative staff in the development and dissemination of data and information; runs monthly division reports to ensure performance measures are met
• Assists in the preparation of presentations for administrative hearings
• Researches, composes, designs, and edits publications such as brochures, forms, and manuals; provides support for other document, marketing, and departmental publishing
• Assists in the development and implementation of training materials; provides training for subordinate administrative staff to ensure quality and efficiency of work; monitors and ensures all licenses, certifications, and physical paperwork are accurate and up to date
• Responds to inquiries regarding rules, regulations, policies, and procedures; provides excellent customer service; monitors department inventory and ensure the procurement of required essentials
• Performs any and all other work as needed or assigned

Skills

• Knowledge of office practices and administrative procedures
• Knowledge of customer service techniques to resolve problems and issues
• Ability to investigate, collect, and analyze information for accuracy, consistency and conformity with established policies
• Ability to coordinate, lead and train others
• Ability to interpret rules, regulations, policies, and procedures
• Communicating effectively verbally and in writing
• Establishing and maintaining strong working relationships
• High school diploma or GED
• Four (4) years administrative support experience involving three (3) or more of the following:
• Accounts payable/receivable
• Invoice reconciliation and payment
• Correspondence/publication preparation
• Procurement
• Budget analysis/preparation
• Contract administration
• Policy/procedure development
• Records management and/or report writing
• Financial management
• A bachelor's degree (or higher) in business, education or social science field will meet the education and experience requirements
• An associate degree in any field plus two (2) years of the specified experience will meet the education and experience requirements
• A bachelor's degree (or higher) in a non-specified field plus two (2) years of the required experience will meet the education and experience requirements
• Must pass Transportation Security Administration (TSA) background check

Benefits

• Growth opportunities
• A vibrant work culture

Company Overview