[Remote] Contracts Administrator

Note: The job is a remote job and is open to candidates in USA. Southern New Hampshire University is a people-centered university focused on transforming lives through education and innovation. The Contracts Administrator drafts, reviews, negotiates, and manages contracts while ensuring compliance with university policies and protection of financial assets. The role also supports contract technology administration, reporting, process improvement, training, and collaboration with internal departments and suppliers.

Responsibilities

• Independently manage an assigned queue of contract requests, serving as the primary point of contact for internal departments throughout the contract review and processing lifecycle
• Perform comprehensive technical review of contracts, at the low to moderate risk level, for compliance to university contract standards
• Administer the contract review process with department point of contact
• Lead contract negotiations with suppliers
• Liaise and work with various university departments including Office of General Counsel, Office of Information Technology Solutions and Information Security, Marketing, and Human Resources
• Ensure contract terms provide appropriate risk mitigation and protection of university assets by providing advanced term negotiations, utilizing decision-making skills, and contract standards for when to escalate for additional review
• Communicate status and updates to departments
• Uphold the university's policies and procedures related to contracts
• Summarize risks and exposures to authorized signors so they can make risk-informed decisions
• Work with other Procurement Services teams to verify bidding requirements and new supplier due diligence
• Support the maintenance and accuracy of contract data used for Procurement Services reporting
• Review and process purchase requisitions related to contracts, ensuring required contract documentation and approvals are in place prior to processing
• Work with the Contracts Manager and Procurement Operations to maintain and update contract-related dashboards and reports that support contract tracking, renewals, workload visibility, and other team needs
• Help identify reporting needs and developing practical data, reporting, and process solutions for the contracts team
• Maintain accurate and complete contract records and metadata within contract management and procurement systems to support reporting, renewals, compliance, and institutional visibility
• Be an administrator for the contracts lifecycle management solution including maintaining application security and maintaining data standards
• Work with the procurement team to suggest and assess technology improvements, support the development and testing of improved functionality
• Maintain a working knowledge of Workday ERP and support the procurement team in the development of interconnected system-to-system functionalities through process ideation and testing
• Leverage approved AI and technology tools to support contract review, research, summarization, reporting, and other contract management activities while maintaining appropriate review and oversight of outputs
• Help implement AI-enabled contract management tools and identify opportunities to use AI to improve efficiency, consistency, and contract review processes
• Leverage approved AI and technology tools to support contract review, research, summarization, reporting, and other contract management activities while maintaining appropriate review and oversight of outputs
• You will create and deliver individualized and group training on the University's contract management system and contracts process to Department users. Serves as a resource regarding the University's contracting process for the University community
• Adapt to evolving technology, processes, and institutional requirements and actively participate in testing, training, and implementation of new contract management tools and functionality
• Develop strong working relationships with various internal stakeholders to service both day-to-day and project-related needs. Contribute to continuous process improvement and innovation to enhance
• Independent and self-directed in day-to-day function but secures support from Procurement Services leadership team before taking critical action
• Other duties and responsibilities as assigned

Skills

• Three or more years of experience
• Bachelor's degree or equivalent of experience in lieu of degree
• Understand fundamentals of contract law, contracting authority, and working with counsel
• Knowledge of accounting, finance, and marketing as they relate to procurement
• Able to explain value concepts such as total cost of ownership
• Experience optimizing contracts process and developing a contract management program
• Experienced negotiator
• Previous experience using contracts software
• Must be flexible and able to handle multiple projects simultaneously
• Strong technology skills including knowledge of Excel, Word, Outlook, and PowerPoint
• Self-motivated, managing time and priorities in a fast-paced, rapidly changing environment with minimal direction
• Maintains customer focus by establishing relationships built on trust and respect

Benefits

• Option to work remotely in Alabama, Arizona, Arkansas, Delaware, Florida, Georgia, Hawaii, Idaho, Indiana, Iowa, Kansas, Kentucky, Louisiana, Maine, Maryland, Massachusetts, Michigan, Mississippi, Missouri, Nebraska, New Hampshire, New Mexico, North Carolina, North Dakota, Ohio, Oklahoma, South Carolina, South Dakota, Tennessee, Texas, Utah, Vermont, Virginia, West Virginia, Wisconsin and Wyoming
• High-quality, low-deductible medical insurance
• Low to no-cost dental and vision plans
• 5 weeks of paid time off
• Almost a dozen paid holidays
• Employer-funded retirement
• Free tuition program
• Parental leave
• Mental health and wellbeing resources

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