Remote Executive Virtual Assistant – Schedule & Project Management Specialist for brighthush (Philippines)

About brighthush and the Opportunity

brighthush is a forward‑thinking, technology‑driven organization that empowers businesses worldwide to thrive in an ever‑evolving digital landscape. With a global footprint that spans multiple industries—from fintech and e‑commerce to health tech and sustainable solutions—brighthush is committed to delivering innovative products and services that make a real difference. Our culture is built on collaboration, continuous learning, and a relentless focus on excellence.

We are currently expanding our remote workforce and are looking for a highly organized, proactive, and detail‑oriented Virtual Assistant to support our senior executives. This role is essential to ensuring that our leadership team can focus on strategic initiatives while we handle the day‑to‑day operational details. If you thrive in a fast‑paced, remote environment and enjoy juggling multiple priorities with precision, we want to hear from you.

Key Responsibilities

• Executive Calendar Management: Maintain and coordinate the schedules of senior leaders, ensuring optimal time allocation for meetings, travel, and personal commitments.
• Travel Planning & Logistics: Book flights, accommodations, ground transportation, and prepare detailed itineraries, while managing expense reports and ensuring compliance with corporate policies.
• Communication & Correspondence: Draft, edit, and proofread emails, memos, presentations, and other documents. Act as a gatekeeper for incoming communications, responding on behalf of executives when appropriate.
• Research & Reporting: Conduct market research, compile data, and produce concise reports or slide decks that support decision‑making.
• Project & Event Coordination: Lead cross‑functional projects, track milestones, and coordinate internal and external events, ensuring all stakeholders are informed and aligned.
• File & Database Management: Organize digital and physical files, maintain up‑to‑date databases, and ensure data integrity and accessibility.
• Personal Assistance: Handle personal errands, appointments, and tasks for executives as needed, maintaining a high level of discretion.
• Team Liaison: Serve as the primary point of contact between executives, team members, and clients, fostering clear communication and collaboration.
• Confidentiality & Discretion: Safeguard sensitive information with the utmost professionalism and confidentiality.
• Additional Administrative Duties: Perform any other tasks that support the efficient operation of the executive office.

Essential Qualifications

• Minimum of 2 years experience as a Virtual Assistant or in a similar remote administrative role.
• Proficiency in English at C1/C2 level, with excellent written and verbal communication skills.
• Strong organizational and time‑management abilities, capable of prioritizing multiple tasks simultaneously.
• High level of professionalism, integrity, and discretion when handling confidential information.
• Self‑motivated and capable of working independently with minimal supervision.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Experience with project management tools (e.g., Asana, Trello, Monday.com) and calendar management.
• Basic bookkeeping and expense tracking skills.
• Familiarity with social media management and basic graphic design (e.g., Canva).
• Strong attention to detail and a commitment to delivering error‑free work.

Preferred Qualifications

• Bachelor’s degree in Business Administration, Communications, or a related field.
• Experience supporting C‑level executives in a fast‑paced, technology‑centric environment.
• Knowledge of the fintech or e‑commerce sectors.
• Multilingual capabilities (e.g., Tagalog, Spanish).
• Experience with virtual event platforms (e.g., Zoom, Teams, Webex).

Required Skills & Competencies

• Communication: Clear, concise, and professional communication across all mediums.
• Technical Proficiency: Comfortable navigating multiple software platforms and troubleshooting basic technical issues.
• Problem‑Solving: Ability to anticipate needs, identify potential roadblocks, and propose effective solutions.
• Adaptability: Thrive in a dynamic environment where priorities can shift quickly.
• Collaboration: Work seamlessly with cross‑functional teams, fostering a culture of openness and mutual respect.
• Time Management: Efficiently allocate time to high‑impact tasks while meeting deadlines.
• Attention to Detail: Deliver polished, error‑free documents and presentations.
• Professionalism: Maintain a high standard of conduct and confidentiality at all times.

Work Environment & Company Culture at brighthush

At brighthush, we believe that a supportive, inclusive, and innovative culture is the foundation of success. Even though this role is fully remote, you will be an integral part of a vibrant team that values:

• Collaboration: Regular virtual huddles, brainstorming sessions, and open channels for feedback.
• Continuous Learning: Access to online courses, webinars, and mentorship programs to help you grow professionally.
• Work‑Life Balance: Flexible working hours that respect your personal commitments while ensuring core availability.
• Recognition: Celebrating achievements through shout‑outs, awards, and tangible rewards.
• Diversity & Inclusion: A workplace that embraces diverse perspectives and backgrounds.

Career Growth & Learning Opportunities

As a Virtual Assistant at brighthush, you will have the chance to:

• Develop expertise in executive support, project management, and business operations.
• Take on progressively larger projects and responsibilities, potentially moving into roles such as Operations Coordinator or Project Manager.
• Participate in cross‑departmental initiatives, gaining exposure to product development, marketing, and finance.
• Access a curated library of learning resources, including courses on leadership, communication, and technology tools.
• Receive mentorship from senior leaders who are committed to your professional growth.

Compensation & Benefits

While the base salary for this independent contractor role ranges from USD $1,000 to $2,000 per month, we also offer:

• Performance‑based bonuses tied to key deliverables and project milestones.
• Health and wellness stipends to support your physical and mental well‑being.
• Annual professional development budget for courses, certifications, or conferences.
• Access to a virtual coworking space and networking events with other remote professionals.
• Flexible work hours and the ability to work from any location within the Philippines.

Application Process & Talent Pool

We are building a robust talent pool for both current and future opportunities. By submitting your application, you agree to the following terms:

1. Your profile will be added to our talent database for consideration across various positions.
2. We will evaluate your qualifications against both existing and upcoming job openings.
3. If your skills and experience match a suitable role, our hiring team will contact you directly.
4. Submission of your application does not guarantee immediate employment or communication from our team.
5. We are currently accepting applications from:

• Philippine citizens
• Individuals currently residing within the Philippines
• Individuals currently residing within Latin America

To apply, please submit your resume, a brief cover letter highlighting your relevant experience, and any supporting documents that demonstrate your proficiency in the required tools and responsibilities.

Why Join brighthush?

At brighthush, you will be part of a forward‑thinking organization that values innovation, collaboration, and personal growth. As a Remote Executive Virtual Assistant, you will:

• Play a pivotal role in enabling our leaders to focus on strategic growth.
• Work with cutting‑edge tools and technologies that streamline remote collaboration.
• Benefit from a culture that celebrates achievements and encourages continuous improvement.
• Enjoy the flexibility of a fully remote position, allowing you to balance professional and personal commitments.
• Grow your skill set through mentorship, training, and exposure to diverse business functions.

If you are ready to bring your organizational expertise, proactive mindset, and passion for excellence to a dynamic, remote team, we invite you to apply today. Join brighthush and help shape the future of innovation while advancing your own career.

Note: This position is exclusively for residents of the Philippines.

We look forward to discovering how your talents can contribute to our mission of delivering transformative solutions worldwide.