[Remote] Legal Administrator

Note: The job is a remote job and is open to candidates in USA. Chan + Punzalan LLP is seeking a Legal Administrator to provide legal workflow support and manage day-to-day firm operations. The role includes preparing legal documents, handling court filings and case management, supporting clients and attorneys, and overseeing administration, billing, and vendor coordination; it is primarily remote with periodic in-person attendance at the San Francisco office.

Responsibilities

• Document Preparation & Drafting: Draft, proofread, cite check, assemble, and format legal documents, contracts, pleadings, discovery requests, corporate records, and correspondence
• E-Filing & Court Filings: Prepare and submit electronic court filings in state and federal courts, ensuring strict compliance with local court rules and procedures
• Case & File Management: Maintain, organize, and update electronic case files, index discovery, organize trial/hearing binders, and oversee client document management systems
• Client & Case Communications: Serve as a primary point of contact for clients, opposing counsel, process servers, court clerks, and third parties regarding case status and logistics
• Research & Due Diligence: Assist attorneys with basic factual research, entity filings, public records searches, and transaction prep
• Administrative Operations: Maintain corporate recordkeeping, handle HR-related onboarding, oversee compliance/insurance renewals, and order office supplies as needed
• Office & Vendor Management: Coordinate with technology providers, legal software vendors, facilities, and outside accountants or bookkeepers
• Billing & Financial Support: Oversee client invoicing, tracking attorney time entries, managing accounts receivable/payable, and following up on collections

Skills

• Bachelor's degree required
• Minimum 2 years of hands-on legal support experience within a law firm environment
• Proven proficiency with e-filing, legal document formatting, docketing, and case management software
• A self-starter who takes complete ownership of assigned tasks and projects without needing constant oversight
• Exceptional written and verbal communication skills, with a polished and professional client-facing demeanor
• Meticulous attention to detail, strong proofreading skills, and superior organizational abilities
• A positive attitude and a collaborative, team-first approach to working in a close-knit group
• Highly disciplined and comfortable working independently in a remote environment while maintaining close communication with attorneys

Benefits

• Primarily remote. Periodic in-person attendance at our San Francisco office is required.

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