[Remote] Project Administrator

Note: The job is a remote job and is open to candidates in USA. Mission Critical Group (MCG) is hiring a Project Administrator to support its Project Management organization. The role provides administrative and logistical support for project planning, execution, and completion, including coordinating activities, managing documentation, tracking financials and schedules, and supporting communication among project teams and stakeholders.

Responsibilities

• Developing, maintaining, and communicating project financial reports including estimate to complete (ETC / EAC) and project financials (profit / loss / margins)
• Assist in the allocation and management of project resources, including personnel, equipment, and materials
• Maintain and organize project documentation (contracts, reports, correspondence, etc)
• Track project timelines, budgets, and deliverables to ensure adherence to project plans. Report on project progress as needed to project team and internal and external stakeholders
• Serve as a point of contact for project team members, stakeholders, and clients to ensure clear, concise, and timely communication
• Schedule and coordinate project meetings, prepare agendas, document meeting outcomes
• Maintain job cost systems
• Create and update workflows
• Project Invoicing and Accounts Payable (in conjunction with Finance)
• Maintaining billing and invoicing manifests
• Coordinate completion of project setup and close out
• Support Finance in monthly close out process
• Support Revenue Recognition and forecasting processes
• Prepare and provide documentation to internal teams and key stakeholders
• Retrieve necessary information (e.g. Contractor or Owner furnished documentation or reporting templates)
• Support commercial adherence to project contract and terms and conditions, as they relate to billing project accounting, logistics, and schedule
• Ensure compliance to company policies, procedures, and regulatory requirements related to project management
• Other Duties as assigned

Skills

• Bachelor's degree in Project Management, Business Administration, or related field
• Previous experience as a Project Administrator, Project Coordinator, or similar role
• Knowledge of project management software (e.g. Primavera or Microsoft Project)
• Excellent written and oral communication and presentation skills
• Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word)
• Ability to work independently and as part of a team
• Strong organizational and time management skills
• Exceptional attention to detail and analytical skills
• Ability to work in a diverse, fast-paced environment on multiple projects simultaneously while meeting required goals and deadlines
• PMP or PRINCE2 certification

Benefits

• Remote work in the United States

Company Overview