[Remote] Real Estate Administrative Assistant

Note: The job is a remote job and is open to candidates in USA. Prominus Real Estate is seeking an independent contractor to provide remote administrative, transaction support, and marketing services. The role supports transaction files and deadlines, listing launches and marketing, client coordination, social media, website updates, and administrative projects.

Responsibilities

• Prepare listing agreements, buyer representation agreements, and addenda in zipForms and Lone Wolf Transaction Desk at the broker’s direction, for broker review before anything is sent. Include property-specific disclosures such as lead-based paint for homes built before 1978, on-site sewer, MUD, PID, and conservation district. Research USDA eligibility and district status for properties outside city limits. Open and maintain transaction files. Send executed contracts and supporting documents, including T-47, survey, and prequalification letters, to title, lenders, and cooperating agents. Track earnest money and option fee deadlines and send reminders. Submit files for commission disbursement authorization seven days before closing and close out files within 24 hours after funding. Keep MLS status, links, and listing data accurate and timely
• Send seller and buyer packets to prospects who have requested them. Schedule photography, vertical video, Matterport, and floor plans with vendors. Prepare eBlasts, brochures, FAQ sheets, and feature summaries for broker and client approval. Publish approved listing content to the website, YouTube, Facebook albums, Google Business Profile, LinkedIn, Linktree, and relevant groups. Configure BrokerBay once a listing goes active and process showing requests
• Design posts, reels, and graphics in Canva following Prominus brand standards, for broker approval before publication. Publish one blog post per week on WordPress and syndicate it to social channels and Google. Update website pages and listing content and handle routine WordPress maintenance. Produce and send the monthly newsletter and eBlasts through Benchmark
• Serve as a point of contact by email for clients, agents, title companies, lenders, and vendors. Coordinate showings, inspections, closings, and events. Collect documents and information from clients and keep them updated on dates and next steps. Maintain contact records and send review requests after closing
• Research venues and vendors for client events, prepare media and award announcements, maintain the weekly priority list, and prepare monthly meeting minutes

Skills

• At least 2 years supporting a real estate agent, brokerage, or transaction coordinator
• Familiarity with TREC and TXR forms
• Hands-on experience with AI tools and a clear sense of their limits
• Strong Canva and social media skills
• Excellent written English, organization, and follow-through across multiple deadlines
• Discretion with confidential client and legal information
• A private workspace, a reliable computer, and dependable internet
• Texas experience strongly preferred
• WordPress experience preferred

Benefits

• Remote, U.S.
• Set your own hours and methods and work from your own location.

Company Overview