[Remote] Senior Administrative Assistant

Note: The job is a remote job and is open to candidates in USA. 1Password is hiring a Senior Administrative Assistant to support its GTM team in a remote role. The role provides administrative and operational support, coordinating communication, calendars, travel, documentation, expenses, and team events to help the virtual office run smoothly.

Responsibilities

• Provide virtual administrative support to team members, clients, and stakeholders with a courteous and professional demeanor
• Manage and maintain virtual calendars, schedule appointments, and coordinate virtual meetings across different time zones. Ensure technical readiness and troubleshooting
• Organize travel for the leader(s) you support, including flights and hotel management
• Organize and maintain digital files and documents in a structured and easily accessible manner
• Respond promptly to virtual communication channels, forwarding messages to appropriate parties as needed
• Collaborate effectively with remote colleagues using virtual communication and collaboration tools
• Build strong cross-functional relationships to help represent the GTM VPs' priorities and unblock communication
• Draft, edit, and coordinate high-quality internal and external communications on behalf of the GTM Leaders
• Compile expense reports, process invoices through the procurement portal
• Support special remote projects and initiatives as directed
• Plan and coordinate team offsites, including hotels, meals, meeting space, and attendee logistics, with occasional travel to support events

Skills

• 4+ years of proven experience as an administrative assistant
• Proficiency in virtual office tools such as Google Workspace, zoom, workplace, slack, and online project management software
• Excellent written and verbal communication skills, with an understanding of virtual communication etiquette
• Strong organizational and time management skills, with the ability to work across different time zones
• Detail-oriented with a commitment to maintaining accuracy while working remotely
• Self-motivated, disciplined, and capable of working independently with minimal supervision
• Problem-solving mindset and a proactive approach to addressing virtual challenges
• Ability to multitask effectively in a remote environment with changing priorities
• Experience in a virtual or remote capacity a plus
• Familiarity with virtual collaboration and document management tools is advantageous
• Knowledge of remote work best practices and cybersecurity considerations is a plus

Benefits

• USA-based roles: immediate participation in 1Password's benefits program, including health, dental, 401k and many others
• Canada-based roles: immediate participation in 1Password’s generous benefits program, including health, dental, RRSP and many others
• Generous paid time off
• An equity grant
• Where applicable, participation in incentive programs
• Maternity and parental leave top-up programs
• Competitive health benefits
• Generous PTO policy
• RSU program for most employees
• Retirement matching program
• Free 1Password account
• Paid volunteer days
• Peer-to-peer recognition through Bonusly
• Remote-first work environment

Company Overview

Company H1B Sponsorship