Remote Position
[Remote] Staff Accountant, USG Contracts
🌍 Remote · Spain
💼 Full-time
Note: The job is a remote job and is open to candidates in USA. Sabin Vaccine Institute is seeking a Staff Accountant to support its financial operations, primarily for Research and Development programs and U.S. Government contracts. The role supports month-end close, invoicing, reconciliations, reporting, budgeting, audit preparation, and financial analysis while coordinating with Finance and other departments.
Responsibilities
- The staff accountant will assist with month-end close, USG invoicing, account reconciliations, labor reporting, audit preparation, budgeting, and financial analysis
- The Staff Accountant will work closely with Finance, Program Controls, R&D, Human Resources, and other departments to maintain accurate financial records and ensure that costs are properly recorded, supported, and allocated
- Prepare and record routine journal entries under the direction of the Senior Accountant
- Reconcile assigned general ledger accounts and investigate discrepancies
- Review monthly transactions for completeness, accuracy, appropriate coding, and adequate supporting documentation
- Assist with accruals, prepaid expenses, reclassifications, and other month-end close activities
- Maintain organized schedules and supporting documentation for monthly and annual financial reporting
- Support year-end close and external audit activities
- Prepare recurring financial schedules and reports for R&D programs
- Update financial planning models with actual results, approved budgets, forecasts, and staffing information
- Validate formulas, investigate variances, and assist with monthly financial reviews
- Prepare reconciled general ledger activity, labor data, and invoice information used in Earned Value Management reporting and program analysis
- Assist with budget-to-actual reporting and research significant variances
- Support the preparation of management reports and financial presentations
- Review R&D timesheet coding for accuracy, communicate coding updates, and work with staff to resolve discrepancies
- Maintain R&D accounting structures in NetSuite, including the creation and management of fund codes
- Identify opportunities to improve and automate financial reporting processes using technologies such as Smartsheet, SharePoint, and other business systems
- Support the implementation and adoption of new financial systems, tools, and technologies
- Perform other duties as assigned
Skills
- Bachelor's degree in Accounting, Finance, Business Administration, or a related field
- Minimum of 4 years of accounting experience including U.S. Government (USG) contract accounting
- Strong knowledge of U.S. Government contracting requirements, cost principles, and invoicing processes
- Proficiency with NetSuite, including NetSuite Planning & Budgeting (NSPB), or similar accounting software
- Experience with Paylocity or similar payroll software
- Experience with timekeeping software
- Proficiency with Microsoft Office applications, including Excel, Outlook, PowerPoint, Teams, and Word, as well as Zoom video conferencing
- Ability to learn new systems and requirements
- Demonstrated integrity, accountability, flexibility, and a strong work ethic
- Excellent organizational skills with the ability to thrive in a fast-paced environment
- Strong ability to prioritize, manage multiple responsibilities, and meet deadlines
- Excellent customer service and interpersonal skills
- Candidates must be authorized to work in the United States without employer sponsorship
- 2 or more years supporting research, development, or grant-funded programs
- Experience supporting U.S. Government contracts, grants, or federally funded programs
- Familiarity with government contracting requirements, cost principles, invoicing, and documentation standards
- Experience supporting research, development, scientific, or grant-funded programs
- Experience with NetSuite or a comparable enterprise resource planning system
- Experience with NetSuite Planning and Budgeting or similar budgeting software
- Experience with Paylocity, ClickTime, Bill.com, American Express reporting, Smartsheet, or SharePoint
- Familiarity with Uniform Guidance, Earned Value Management, or Incurred Cost Submissions
- Experience assisting with financial, government contract, or compliance audits
Benefits
- Remote work, US Only
- For eligible employees: medical, dental, and vision coverage
- For eligible employees: flexible spending accounts
- For eligible employees: flexible vacation leave
- For eligible employees: sick leave
- For eligible employees: short-term and long-term disability options
- 10 federal holidays plus an end-of-the-year winter break
- An employer matching 401(k) plan
Company Overview