Seasoned General Virtual Assistant – Master Calendar Management, Email & Meeting Coordination, Digital Marketing & Research Specialist for brighthush

About brighthush

brighthush is a forward‑thinking digital solutions powerhouse that empowers businesses worldwide to unlock their full potential through innovative marketing strategies, data‑driven insights, and cutting‑edge technology. With a global footprint and a culture that thrives on creativity, collaboration, and continuous learning, brighthush is redefining what it means to be a partner in success. We are looking for a highly organized, tech‑savvy General Virtual Assistant to join our dynamic team and help us keep our operations running smoothly while driving forward our ambitious growth agenda.

Why This Role Matters

As the right hand of our executive leadership, the General Virtual Assistant will be the linchpin that keeps the organization’s day‑to‑day rhythm in perfect sync. From managing complex calendars and coordinating high‑profile meetings to crafting polished presentations and executing targeted digital marketing campaigns, you will play a pivotal role in ensuring that every project, partnership, and client interaction is executed flawlessly.

Key Responsibilities

• Calendar & Scheduling Excellence: Maintain and coordinate monthly calendars for senior executives, ensuring optimal time management, seamless scheduling of meetings, appointments, and travel arrangements. Utilize tools such as Google Calendar, Calendly, and Outlook to create a unified scheduling ecosystem.
• Email & Communication Management: Filter, prioritize, and respond to emails and phone calls on behalf of the leadership team. Draft concise, professional responses and flag urgent items for immediate attention.
• Document & Presentation Production: Prepare, edit, and format reports, presentations, and internal documents. Maintain an organized digital filing system that allows for quick retrieval and version control.
• Lead Research & Outreach: Conduct in‑depth research on potential public speaking engagements, industry events, and partnership opportunities. Reach out to prospects, schedule appointments, and manage follow‑ups to secure speaking slots.
• Meeting Support: Assist in preparing meeting agendas, take detailed minutes, and distribute materials to participants in a timely manner. Ensure that action items are tracked and completed.
• Confidentiality & Discretion: Handle sensitive and confidential information with the utmost professionalism and discretion, adhering to company policies and legal requirements.
• Cross‑Functional Collaboration: Work closely with marketing, sales, product, and operations teams to streamline workflows, share insights, and achieve organizational goals.
• Newsletter & KPI Monitoring: Set up and send out monthly newsletters, monitor open rates, unsubscribe metrics, and other key performance indicators. Use insights to refine content strategy.
• Social Media & Digital Marketing Support: Manage basic social media posting, schedule content calendars, and assist with digital marketing campaigns across platforms such as LinkedIn, Twitter, and Instagram.
• Ad‑Hoc Projects: Take on additional tasks as assigned, demonstrating flexibility and a proactive mindset.

Essential Qualifications

• Proven experience as a General Virtual Assistant, Executive Assistant, or in a similar role.
• Proficiency with modern productivity tools: GSuite (Google Workspace), Zoom, Slack, Asana, Notion, Microsoft Office Suite, and cloud services.
• Strong command of online calendar and scheduling platforms (Calendly, Google Calendar).
• Excellent verbal and written English communication skills, with a keen eye for detail.
• Demonstrated ability to handle confidential information with discretion.
• Superior phone, email, and instant messaging etiquette.
• Highly organized, detail‑oriented, and capable of prioritizing multiple tasks simultaneously.
• Adaptability, proactive mindset, and a willingness to learn new tools and processes.
• Self‑discipline and the capacity to work independently with minimal supervision.

Preferred Qualifications

• Experience in the digital marketing, consulting, or tech industry.
• Background in event planning or public speaking logistics.
• Knowledge of marketing automation tools (HubSpot, Marketo, Mailchimp).
• Basic graphic design skills using Canva or Adobe Creative Cloud.
• Fluency in a second language is a plus.

Skills & Competencies

• Time‑management mastery and calendar coordination.
• Strong written and verbal communication.
• Tech‑savvy with a quick learning curve for new software.
• Problem‑solving and critical thinking.
• Team collaboration and cross‑departmental coordination.
• Attention to detail and commitment to quality.
• Adaptability to changing priorities and fast‑paced environments.

Career Growth & Learning Opportunities

At brighthush, we believe in nurturing talent and fostering continuous professional development. As a General Virtual Assistant, you will:

• Gain exposure to senior leadership and strategic decision‑making.
• Participate in cross‑functional projects that broaden your skill set.
• Access to online courses, certifications, and workshops in project management, digital marketing, and advanced productivity tools.
• Mentorship from experienced executives and peers.
• Potential pathways to roles in Operations, Project Management, or Marketing.

Work Environment & Culture

brighthush offers a hybrid work model that blends the flexibility of remote work with the collaborative energy of in‑office sessions. Our culture is built on:

• Transparency and open communication.
• Inclusivity and respect for diverse perspectives.
• Innovation and a willingness to experiment.
• Recognition of achievements and celebration of milestones.
• Commitment to work‑life balance and employee well‑being.

Compensation, Perks & Benefits

While specific figures may vary based on experience, we offer a competitive hourly rate for the 20‑hour weekly commitment. Additional benefits include:

• Flexible scheduling aligned with EST time zones.
• Access to a comprehensive benefits package (health, dental, vision).
• Paid time off and holidays.
• Professional development stipend.
• Employee referral bonuses.
• Regular team‑building events and virtual coffee chats.

How to Apply

If you are a proactive, organized, and tech‑savvy professional ready to make a tangible impact at brighthush, we would love to hear from you. Please submit your resume, a brief cover letter highlighting your relevant experience, and any portfolio or samples of past work that demonstrate your organizational and communication skills.

Join brighthush Today

Become part of a forward‑thinking organization that values innovation, collaboration, and personal growth. As our General Virtual Assistant, you will be at the heart of our operations, ensuring that our leaders can focus on driving growth while you keep the gears turning smoothly. Apply now and help us shape the future of digital solutions.