Seasoned Part‑Time Data Entry & Administrative Clerk – Remote & On‑Site Support for Conservation & Community Outreach at brighthush

About brighthush

brighthush is a pioneering nonprofit organization dedicated to the preservation of natural habitats and the celebration of wildlife across the region. Since its founding in 1963, brighthush has championed local conservation efforts, engaged communities through science‑based programs, and fostered a deep appreciation for the natural world. Our mission is simple yet powerful: protect the environment, educate the public, and inspire stewardship for future generations.

At brighthush, we believe that every individual can make a difference. Whether you are a seasoned professional or a passionate volunteer, you will find a welcoming environment that values collaboration, innovation, and a commitment to excellence. Our team is driven by purpose, guided by data, and united by a shared love for the outdoors.

Position Overview

We are seeking a meticulous, tech‑savvy, and proactive Part‑Time Data Entry & Administrative Clerk to support our executive leadership and board. This role blends traditional office tasks with modern data management, ensuring that brighthush’s donor, member, and volunteer information remains accurate, secure, and actionable.

Key attributes for success include strong attention to detail, excellent communication skills, and the ability to work independently from a home office while occasionally meeting with the Executive Director and board members at various locations.

Key Responsibilities

• Mail Management: Pick up, log, and distribute mail from the local PO Box on a weekly basis. Deliver items to the Executive Director, Treasurer, or other designated staff.
• Data Maintenance: Update and synchronize donor and member records in DonorPerfect and Constant Contact. Ensure email addresses, contact details, and donation histories are current.
• Thank‑You & Acknowledgement: Generate official thank‑you receipts, coordinate with the Executive Director or President for personalized notes on large contributions, and mail acknowledgements promptly.
• Communication Support: Answer office phone messages, respond to general inquiries via the website’s “Contact Us” form, and coordinate follow‑ups with the Executive Director as needed.
• Reporting: Produce monthly donor and member reports for the Board, compile mailing lists for newsletters, membership drives, and annual appeals, and generate an annual list of contributors for inclusion in the September newsletter.
• Digital File Management: Organize and maintain electronic copies of thank‑you letters, donor agreements, and other essential documents.
• Membership Data Entry: Enter National Audubon member data into DonorPerfect in collaboration with the Membership Chair.
• Ad Hoc Tasks: Perform general errands and support tasks assigned by the Executive Director or Board President.

Essential Qualifications

• Some advanced coursework or equivalent relevant office experience.
• Proficiency with Windows‑based laptops and Google Workspace (Docs, Sheets, Slides).
• Experience with DonorPerfect and/or Constant Contact is a plus.
• Strong oral and written communication skills; comfortable with phone, email, and video conferencing.
• Exceptional accuracy and attention to detail.
• Discretion and confidentiality in handling sensitive member and donor information.
• Authorized to work in the United States and able to pass a background check.
• Resides within a reasonable commuting distance of Santa Barbara and available for occasional on‑site duties.
• Ability to provide three professional references upon request.

Preferred Qualifications

• Creative problem‑solving mindset.
• Collaborative team player eager to contribute to a mission‑driven environment.
• Organized and process‑oriented, capable of managing multiple projects simultaneously.

Skills & Competencies

• Data entry accuracy and speed.
• Proficiency in database management and email marketing platforms.
• Strong organizational and time‑management skills.
• Excellent interpersonal communication.
• Adaptability to changing priorities and deadlines.
• Commitment to confidentiality and ethical data handling.

Career Growth & Learning Opportunities

While this is a part‑time role, brighthush offers a dynamic learning environment where you can:

• Develop expertise in nonprofit data systems and donor engagement strategies.
• Participate in cross‑functional projects that influence conservation initiatives.
• Attend workshops on grant writing, fundraising, and community outreach.
• Build a professional network with board members, donors, and conservation experts.
• Advance to full‑time administrative or program roles within brighthush as opportunities arise.

Work Environment & Culture

brighthush values a culture of inclusivity, respect, and continuous improvement. Our team operates in a flexible, hybrid model that blends remote work with occasional on‑site meetings. We celebrate diversity, encourage open dialogue, and support work‑life balance through flexible scheduling and a supportive leadership team.

Compensation & Benefits

This is a non‑exempt hourly position with a competitive rate of $27.00 per hour. In addition to base pay, you will enjoy:

• Flexible work hours (average 6–8 hours per week, with potential for increased hours during peak periods).
• Access to professional development resources and training.
• Opportunity to contribute to meaningful conservation work.
• Recognition and appreciation from leadership and the board.

How to Apply

If you are passionate about conservation, data integrity, and community engagement, we encourage you to apply. Please submit your resume, a brief cover letter outlining your relevant experience, and three professional references.

To apply, click the link below or visit our careers page:

Apply to this position

Join brighthush Today

Become part of a dedicated team that is making a tangible impact on the environment and the community. Your meticulous work will help us keep our donors, members, and volunteers connected and informed, ensuring that brighthush can continue to protect and celebrate wildlife for generations to come.

We look forward to welcoming you to brighthush!