Seasoned Remote Real Estate Transaction Coordinator & Virtual Assistant – Expert in End‑to‑End Buyer & Seller Closings for Global Clients, CRM Mastery, Multilingual Support, and Digital Workflow Optimization

About brighthush

brighthush stands at the intersection of real‑estate expertise and cutting‑edge technology. With a legacy of over a decade in talent solutions, we have evolved into a global powerhouse that connects top real‑estate professionals with the world’s most ambitious projects. Our remote‑first culture empowers agents, brokers, and investors to close deals faster, smarter, and with unparalleled precision. At brighthush, we don’t just support transactions – we elevate them, turning every closing into a showcase of efficiency, compliance, and client satisfaction.

Why This Role Is a Game‑Changer

As a Remote Real Estate Transaction Coordinator & Virtual Assistant, you will be the linchpin that keeps the entire closing process moving smoothly. You’ll work with a diverse portfolio of global clients, from first‑time homebuyers in Southeast Asia to seasoned investors in North America. Your role will blend meticulous document management, strategic communication, and data‑driven insights to ensure every transaction meets the highest standards of quality and compliance. If you thrive in a fast‑paced, remote environment and are passionate about real‑estate, this position offers the perfect blend of autonomy, impact, and professional growth.

Key Responsibilities

• Document Lifecycle Management: Draft, review, and distribute all transaction documents—purchase agreements, title deeds, escrow instructions, and closing statements—ensuring accuracy, completeness, and regulatory compliance.
• Listing & Marketing Coordination: Curate property listings by gathering high‑resolution imagery, virtual tour links, and comprehensive property data. Upload and optimize listings on MLS, Zillow, and proprietary platforms while maintaining brand consistency.
• Showings & Open House Logistics: Schedule and coordinate property viewings, manage calendar invites, and liaise with buyers, agents, and vendors to maximize exposure and streamline the buyer experience.
• Administrative & Executive Support: Provide calendar management, meeting facilitation, and general office support to real‑estate teams, freeing them to focus on client relationships and deal strategy.
• CRM & Data Integrity: Maintain a clean, up‑to‑date CRM (Salesforce, HubSpot, or equivalent). Enter new leads, track interactions, and generate real‑time status reports for stakeholders.
• Market Intelligence & Reporting: Conduct in‑depth research on local market trends, comparable sales, and competitor activity. Translate findings into actionable insights that inform pricing, marketing, and negotiation strategies.
• Financial Administration: Process invoices, track expenses, reconcile accounts, and prepare financial summaries for the transaction team, ensuring transparency and fiscal responsibility.
• Cross‑Functional Collaboration: Partner with agents, brokers, title companies, escrow officers, and legal counsel to guarantee seamless transaction flow from contract to closing.
• Process Improvement & Automation: Identify bottlenecks, propose workflow enhancements, and implement automation tools (DocuSign, Zapier, Airtable) to increase efficiency and reduce manual errors.

Essential Qualifications

• Bachelor’s degree in Business, Real Estate, Finance, or a related discipline.
• Minimum 3 years of proven experience as a Real Estate Transaction Coordinator, Virtual Assistant, or a comparable administrative role.
• Fluent written and verbal English; proficiency in Spanish, French, or Mandarin is a distinct advantage.
• Proficient with time‑tracking and project management platforms (Toggl, Asana, Monday.com).
• Hands‑on experience with CRM systems (Salesforce, HubSpot) and Microsoft Office or Google Workspace suites.
• Valid NBI Clearance or Police Clearance (preferred).
• Reliable high‑speed internet connection (minimum 25 Mbps) and a dedicated, quiet workspace.

Preferred Qualifications

• Direct experience in buyer or seller real‑estate transactions, including escrow and title work.
• Social media marketing for real‑estate listings (Instagram, Facebook, LinkedIn).
• Familiarity with real‑estate software such as DocuSign, Zillow, Realtor.com, or MLS platforms.
• Knowledge of accounting or financial software (QuickBooks, Xero, FreshBooks) for invoice processing.
• Prior remote work experience with a track record of self‑management and high productivity.

Skills & Competencies

• Attention to Detail: Precision in document preparation, data entry, and compliance checks.
• Organizational Excellence: Ability to juggle multiple deadlines, stakeholders, and priorities.
• Communication: Clear, concise, and professional communication across all channels.
• Problem‑Solving: Rapid identification of issues and proactive resolution strategies.
• Tech Savvy: Quick adaptation to new tools, platforms, and evolving workflows.
• Time Management: Efficient use of time‑tracking applications and adherence to schedules.
• Client‑Centric Mindset: Commitment to delivering exceptional service and exceeding client expectations.

Career Growth & Learning Opportunities

At brighthush, we view every employee as a future leader. Your journey here will include:

• Monthly training sessions covering real‑estate best practices, transaction software, and emerging market trends.
• Mentorship from senior transaction coordinators and industry experts.
• Clear pathways to advanced roles such as Senior Transaction Coordinator, Project Manager, or Talent Acquisition Specialist.
• Cross‑functional projects that broaden your skill set beyond real‑estate administration, including data analytics, marketing strategy, and client success management.
• Access to a curated library of industry certifications (e.g., Certified Transaction Coordinator, Real Estate Sales Associate) with full sponsorship.

Work Environment & Company Culture

brighthush thrives on a culture of trust, transparency, and continuous improvement. As a remote‑first organization, we prioritize:

• Flexible work hours that accommodate different time zones and personal commitments.
• Regular virtual team check‑ins, social events, and knowledge‑sharing sessions.
• A supportive community where every voice is heard and valued.
• Recognition programs that celebrate achievements and milestones.
• Inclusive policies that promote diversity, equity, and belonging across all levels.

Compensation & Benefits

Competitive Hourly Rate: Earn a base rate of up to Php 50,000 per month, adjusted annually based on performance and market benchmarks. Additional performance‑based bonuses and incentive programs reward exceptional results.

Benefits Package

• Health Maintenance Organization (HMO) coverage for you and your immediate family.
• Paid training and professional development courses, including industry certifications.
• Comprehensive remote work stipend covering high‑speed internet, ergonomic equipment, and backup power solutions.
• Annual wellness stipend for fitness, meditation, or other self‑care activities.
• Paid time off, including vacation, sick leave, and personal days.
• Employee assistance program (EAP) for mental health support.

Hardware & Technical Requirements

• Primary computer: Intel Core i5 or equivalent with 8 GB RAM or higher.
• Backup computer: Intel Core i3 or equivalent with 4 GB RAM.
• 720p HD webcam and noise‑canceling headset.
• Reliable 25 Mbps primary internet connection and a backup connection (e.g., mobile hotspot).
• Backup power supply (UPS) to ensure continuity during outages.

How to Apply

Ready to elevate your real‑estate career? Submit your resume, a brief cover letter highlighting your transaction coordination experience, and any relevant certifications. Include a link to your LinkedIn profile or portfolio if available. We review applications on a rolling basis and will contact qualified candidates promptly.

Application Deadline: Open until filled. We value timely responses, so please apply as soon as possible to secure your spot.

Important Notice

brighthush does not request any upfront fees or payments as part of the hiring process. If you encounter any request for payment, please disregard it and report the incident to our HR team immediately. All official communications will come from [email protected] or [email protected].

Join brighthush Today

If you are a proactive, detail‑oriented professional who thrives in a fast‑paced, remote environment, we want to hear from you. Bring your expertise to brighthush and help our clients close deals with precision, professionalism, and a personal touch. Apply now and become part of a team that values growth, innovation, and success for everyone.