Seasoned Remote Virtual Assistant & Executive Support Specialist – Digital Operations, Calendar Mastery, Social Media Strategy, and Project Coordination for brighthush, a Rapidly Scaling Tech Innovator

About brighthush

brighthush is a forward‑thinking technology leader that is redefining how businesses connect with their audiences through cutting‑edge digital solutions. With a global footprint spanning North America, Europe, and Asia‑Pacific, brighthush blends data‑driven insight with creative storytelling to deliver measurable impact for clients across finance, healthcare, retail, and education. Our culture thrives on innovation, collaboration, and continuous learning, empowering every team member to push boundaries and shape the future of digital connectivity.

Why Join brighthush?

At brighthush, you’ll become part of a vibrant, inclusive environment where ideas are celebrated and career growth is a priority. We invest in people, technology, and the community, offering a suite of benefits designed to support both professional ambition and personal well‑being.

• Fully remote work with flexible hours that respect your work‑life balance and accommodate global time zones.
• Competitive salary plus performance‑based bonuses that reward impact and initiative.
• Comprehensive health, dental, and vision plans for you and your dependents.
• Unlimited paid time off and a generous parental leave policy that recognizes the importance of family.
• Learning & development stipend plus access to a global learning platform, mentorship programs, and quarterly hackathons.
• Culture of transparency, accountability, and a “can‑do” attitude that encourages every voice to be heard.

Our Mission & Vision

brighthush exists to empower brands with digital experiences that are intuitive, engaging, and results‑driven. Our vision is to become the world’s most trusted partner for digital transformation, helping clients navigate rapid market changes with agility and confidence.

Key Responsibilities

As a Remote Virtual Assistant at brighthush, you will be the backbone of our executive operations, ensuring that our leadership team can focus on strategy while you manage the day‑to‑day details. Your role will encompass the following core areas:

Executive Calendar Management

• Schedule, reschedule, and prioritize meetings for the CEO and senior leadership, aligning each appointment with strategic priorities.
• Maintain multiple time‑zone calendars, coordinate cross‑functional syncs, and proactively flag potential conflicts.
• Prepare pre‑meeting briefs, agendas, and post‑meeting action items to keep executives fully informed.

Communication Hub

• Serve as the first point of contact for internal and external stakeholders, responding to emails, phone calls, and inquiries with professionalism and efficiency.
• Draft, edit, and route correspondence, ensuring tone and branding consistency across all communications.
• Maintain a master contact database, tagging relationships for quick retrieval and follow‑up.

Travel Coordination

• Plan and book international and domestic travel, including flights, accommodations, ground transportation, and detailed itineraries.
• Manage travel budgets, negotiate vendor rates, and ensure compliance with corporate travel policies.
• Provide real‑time travel updates and contingency plans for unexpected changes.

Financial Oversight

• Track executive spending, compile expense reports, and reconcile receipts to maintain accurate financial records.
• Collaborate with Finance to ensure timely reimbursement and adherence to budgetary limits.
• Identify cost‑saving opportunities in recurring expenses and travel arrangements.

Content & Social Media Management

• Curate, create, and schedule posts across LinkedIn, Facebook, Instagram, and emerging platforms such as TikTok and Threads.
• Collaborate with the Marketing team to align content with brand guidelines, campaign objectives, and SEO best practices.
• Monitor analytics, generate performance reports, and recommend data‑driven adjustments to boost engagement.

Presentation & Correspondence

• Draft, edit, and format executive presentations, board decks, and company‑wide communications with a polished, professional tone.
• Incorporate visual assets, data visualizations, and storytelling techniques to enhance impact.
• Proofread all materials for accuracy, consistency, and brand alignment.

Project Support & Research

• Assist with special projects, market research, and data collection, providing timely insights to support decision‑making.
• Maintain project timelines in Asana, Trello, or Monday.com, ensuring deliverables are on track.
• Prepare concise executive summaries that translate complex data into actionable recommendations.

Virtual Office Operations

• Oversee digital filing systems, ensuring documents are organized, searchable, and securely stored.
• Coordinate with HR on onboarding, offboarding, and employee lifecycle events.
• Manage subscriptions to SaaS tools, monitor usage, and recommend optimizations.

Continuous Improvement

• Identify opportunities to streamline processes, recommend new tools, and implement best practices to enhance productivity.
• Lead quarterly workflow audits and present findings to senior leadership.
• Champion a culture of feedback, encouraging teammates to share ideas for efficiency gains.

Essential Qualifications

We’re looking for candidates who bring a blend of experience, skill, and attitude:

• High school diploma or equivalent; bachelor’s degree preferred (Business Administration, Communications, or related field).
• 2–4 years of proven experience as a Virtual Assistant, Executive Assistant, or similar role supporting C‑level executives.
• Demonstrated proficiency in calendar management tools (Google Workspace, Microsoft Outlook, Calendly).
• Strong command of Microsoft Office Suite and Google Workspace; experience with project management tools such as Asana, Trello, or Monday.com.
• Excellent written and verbal communication skills, with the ability to craft clear, concise, and professional correspondence.
• Experience managing social media content and analytics across LinkedIn, Facebook, and Instagram.
• High level of organization, attention to detail, and the ability to multitask in a fast‑paced environment.
• Proactive problem‑solving mindset and a willingness to take initiative.
• Comfortable working independently with minimal supervision while maintaining strong collaboration with remote teams.

Preferred Qualifications

These additional skills will set you apart:

• Experience in the tech or digital marketing industry.
• Knowledge of CRM systems (HubSpot, Salesforce) and marketing automation tools.
• Basic graphic design skills using Canva or Adobe Creative Cloud.
• Fluency in a second language (Spanish, Mandarin, French, etc.).
• Previous experience with expense management platforms (Expensify, Concur).
• Certification in project management (CAPM, PMP) or a related discipline.

Core Competencies & Soft Skills

• Time Management: Prioritize tasks effectively and meet deadlines consistently.
• Communication: Convey information clearly and adapt tone to audience.
• Adaptability: Thrive in a dynamic environment with shifting priorities.
• Confidentiality: Handle sensitive information with discretion and professionalism.
• Team Player: Collaborate across departments and support colleagues remotely.
• Tech Savvy: Quickly learn new tools and platforms to improve workflow.
• Analytical Thinking: Turn raw data into actionable insights for executives.
• Customer‑Centric Mindset: Anticipate the needs of internal and external stakeholders.

Day‑to‑Day Snapshot

A typical day for the Remote Virtual Assistant at brighthush might include:

• Morning: Review executive inbox, prioritize urgent items, and confirm the day’s calendar.
• Mid‑morning: Draft a LinkedIn carousel post, schedule it for peak engagement, and share performance metrics from the previous week.
• Late morning: Book a multi‑city conference trip, negotiate a corporate rate, and circulate the itinerary to the travel team.
• Early afternoon: Prepare a board presentation deck, incorporate the latest sales data, and run a quick proof‑read with the design team.
• Afternoon: Conduct a brief research sprint on a new market segment, summarizing findings in a one‑page executive brief.
• Late afternoon: Update Asana project boards, close completed tasks, and flag any blockers for the next day.
• End of day: Send a concise status email to the CEO, highlighting accomplishments and upcoming priorities.

Career Growth & Learning Opportunities

At brighthush, your career trajectory is supported by a clear, merit‑based pathway and abundant learning resources:

• Mentorship Programs: Pairing with senior leaders for monthly coaching sessions.
• Quarterly Skill‑Building Workshops: Topics include leadership, advanced project management, data analytics, and emerging tech trends.
• Promotion Pathways: Move from Virtual Assistant to Senior Executive Assistant, Operations Coordinator, or Project Manager based on performance and skill acquisition.
• Cross‑Functional Exposure: Opportunities to lead initiatives that intersect Marketing, Product, and Finance, gaining a holistic view of the business.
• Learning Library: Unlimited access to Coursera, Udemy, LinkedIn Learning, and internal masterclasses covering digital marketing, AI tools, and more.
• Certification Support: Reimbursement for relevant certifications (e.g., PMP, Google Analytics, HubSpot Inbound).

Work Environment & Culture at brighthush

Our culture is built on four pillars that shape every interaction and decision:

• Transparency: Open communication channels, regular town‑hall meetings, and real‑time dashboards that keep everyone informed.
• Inclusivity: A diverse workforce that values different perspectives, with employee resource groups (ERGs) for gender, ethnicity, LGBTQ+, and neurodiversity.
• Innovation: Encouragement to experiment, iterate, and bring fresh ideas to the table; we allocate “innovation hours” each month for personal projects.
• Well‑Being: Wellness programs, virtual fitness classes, mental‑health days, and a stipend for home‑office ergonomics.
• Community: Volunteer days, global hackathons, and virtual coffee chats that foster camaraderie across continents.

Compensation & Benefits Overview

While specific figures vary based on experience, brighthush offers a comprehensive package designed to attract and retain top talent:

• Competitive base salary aligned with industry standards for remote executive support roles.
• Performance‑based bonuses tied to individual and company metrics.
• Health, dental, and vision insurance with options for dependents.
• 401(k) matching program to help you build long‑term financial security.
• Unlimited paid time off and flexible working hours to support work‑life harmony.
• Professional development stipend and access to premium online learning platforms.
• Annual remote‑work stipend for home‑office setup, high‑speed internet, and ergonomic accessories.
• Employee assistance program (EAP) offering counseling, legal, and financial guidance.

Application Process

We’ve streamlined our hiring journey to be transparent and candidate‑friendly:

1. Submit Your Application: Upload your resume, a tailored cover letter, and any portfolio pieces that showcase social media or presentation work.
2. Initial Screening: Our Talent Acquisition team reviews submissions and schedules a 30‑minute discovery call.
3. Virtual Interview: Two‑stage interview with the hiring manager and a senior leader, focusing on experience, problem‑solving, and cultural fit.
4. Practical Assessment: A short, real‑world task (e.g., drafting a calendar plan or creating a LinkedIn post) to demonstrate your skill set.
5. Final Discussion & Offer: Feedback session, salary negotiation, and onboarding timeline.

How to Apply

Ready to make a tangible impact at brighthush? Submit your resume, a cover letter detailing your relevant experience, and any portfolio pieces that showcase your social media or presentation work. We’re excited to learn how your skills align with our mission and culture.

Join brighthush Today!

Be part of a team that values innovation, collaboration, and personal growth. As a Remote Virtual Assistant, you’ll play a pivotal role in driving our executive operations and digital presence, ensuring that brighthush continues to deliver world‑class solutions to clients worldwide. If you’re organized, proactive, and eager to contribute to a forward‑thinking company, we encourage you to apply now and help shape the future of digital connectivity.