Seasoned Virtual Executive Assistant – Remote Latin America – Multilingual, Project Management, and Administrative Excellence for brighthush

About brighthush

brighthush is a forward‑thinking, technology‑driven organization that empowers businesses worldwide to thrive in an increasingly digital marketplace. With a global footprint that spans North America, Europe, and Latin America, we specialize in delivering innovative solutions that streamline operations, enhance customer experiences, and unlock new growth opportunities. Our culture is built on collaboration, continuous learning, and a relentless focus on results. We believe that every team member, regardless of location, brings unique value to our mission of creating brighter, more efficient futures for our clients.

Why Join brighthush?

At brighthush, we recognize that the modern workplace is fluid and dynamic. That’s why we offer a fully remote, flexible environment that lets you balance professional ambition with personal well‑being. As a Virtual Executive Assistant, you’ll be the linchpin that keeps our leadership team operating at peak efficiency, while enjoying the freedom to work from anywhere in Latin America. You’ll also gain exposure to cutting‑edge tools, cross‑functional projects, and a network of talented professionals who are passionate about making a difference.

Key Responsibilities

• Executive Calendar Management: Orchestrate complex schedules, coordinate meetings, and arrange travel itineraries for senior leaders, ensuring seamless day‑to‑day operations.
• Communication & Correspondence: Draft, edit, and proofread emails, reports, presentations, and other documents with a high level of professionalism and accuracy.
• Research & Data Analysis: Conduct thorough research, compile data, and prepare insightful reports that support strategic decision‑making.
• Inbox & Call Management: Serve as the first line of communication, triaging emails and calls, and responding on behalf of executives when appropriate.
• Project & Event Coordination: Lead cross‑functional initiatives, manage timelines, and ensure successful execution of internal and external events.
• File & Database Administration: Maintain organized digital filing systems, update databases, and ensure data integrity across all platforms.
• Personal Assistance: Provide discreet support for personal errands and tasks that help executives maintain work‑life balance.
• Stakeholder Liaison: Act as the bridge between executives, team members, and clients, fostering clear communication and alignment.
• Confidentiality & Discretion: Handle sensitive information with the utmost confidentiality and professionalism.
• Additional Administrative Duties: Adapt to evolving needs and take on new responsibilities as they arise.

Essential Qualifications

• Minimum 3 years of experience as a Virtual Assistant or in a comparable remote administrative role.
• Fluency in English at C1/C2 level; proficiency in Spanish is mandatory; additional languages are a plus.
• Strong command of Microsoft Office Suite, Google Workspace, and project management tools such as Asana, Trello, or Monday.com.
• Basic bookkeeping and expense tracking experience.
• Familiarity with social media management and basic graphic design (e.g., Canva, Adobe Spark).
• Exceptional written and verbal communication skills.
• Advanced organizational and time‑management abilities, with a proven track record of meeting tight deadlines.
• Self‑motivated, proactive, and capable of working independently with minimal supervision.
• High level of professionalism, integrity, and discretion when handling confidential information.
• Strong attention to detail and a commitment to accuracy.
• Ability to multitask, prioritize, and adapt to changing priorities.
• Bachelor’s degree in Business Administration, Communications, or a related field (preferred but not mandatory).

Preferred Qualifications & Skills

• Experience in a fast‑paced, high‑growth startup environment.
• Knowledge of CRM systems such as Salesforce or HubSpot.
• Proficiency in data visualization tools (e.g., Tableau, Power BI).
• Experience with virtual event platforms (e.g., Zoom, Microsoft Teams, Webex).
• Strong problem‑solving skills and a proactive approach to process improvement.
• Ability to work across multiple time zones and coordinate with international teams.

Work Environment & Culture at brighthush

Our remote culture is built on trust, transparency, and collaboration. You’ll have access to:

• Weekly virtual coffee chats with leadership to stay aligned on company vision.
• Monthly skill‑sharing sessions where team members present new tools, techniques, or industry insights.
• Annual virtual retreats that combine professional development with team‑building activities.
• A vibrant Slack community where you can connect with colleagues across departments.
• Open‑door policy: Your voice matters, and we encourage you to share ideas and feedback at any level.

Career Growth & Learning Opportunities

At brighthush, we invest in your professional development. As a Virtual Executive Assistant, you’ll:

• Gain exposure to strategic projects that influence company direction.
• Participate in leadership training programs that sharpen your management and communication skills.
• Earn certifications in project management (PMP, Scrum Master) or digital marketing through our learning portal.
• Progress into roles such as Operations Manager, Project Coordinator, or even Executive Assistant to the CEO.
• Benefit from mentorship programs that pair you with senior leaders for guidance and career advice.

Compensation, Perks, and Benefits

We offer a competitive monthly stipend ranging from USD $1,000 to $2,000, commensurate with experience and performance. In addition to your base compensation, you’ll enjoy:

• Fully covered high‑speed internet and a backup connection to ensure uninterrupted productivity.
• Provision of a high‑quality headset and webcam for clear virtual communication.
• Access to a digital stipend for home office equipment upgrades.
• Health and wellness resources, including virtual fitness classes and mental health support.
• Flexible work hours within the core window of 9:00 AM – 5:00 PM EST, allowing you to balance personal commitments.
• Annual performance bonuses and recognition awards.
• Opportunity to work remotely from any location within Latin America.

Technical & Home Office Requirements

• Computer with at least 8 GB RAM and an Intel i5 or AMD Ryzen 5 processor (or equivalent).
• Operating system: Windows 10/11 or macOS Ventura or later.
• Wired internet connection with a minimum speed of 50 Mbps; backup internet (mobile hotspot or secondary ISP) is required.
• Noise‑canceling headset with a built‑in microphone.
• High‑definition webcam for video conferencing.
• Reliable power backup (UPS) to prevent data loss during outages.

Application Process

To apply, please submit your resume (English only) and a brief cover letter outlining why you’re the ideal fit for brighthush. We will review your application and, if your profile aligns with our needs, our hiring team will reach out directly. Please note that this role is exclusively open to residents of Latin America.

Join brighthush Today

Are you ready to elevate your career, work with a dynamic team, and make a tangible impact from the comfort of your own home? If you thrive in a fast‑moving, collaborative environment and possess the skills outlined above, we want to hear from you. Apply now and become an integral part of brighthush’s journey to transform the way businesses operate worldwide.

Note: This position is exclusively for residents of Latin America.

We look forward to welcoming you to the brighthush family!