Senior Accounting & Payroll Virtual Assistant – Full‑Cycle Bookkeeping, QuickBooks Online, Multi‑Entity U.S. Operations & Strategic Financial Leadership

About brighthush

brighthush is a forward‑thinking, technology‑driven organization that empowers businesses to thrive in an ever‑evolving marketplace. With a portfolio that spans hospitality, SaaS, and multi‑location service enterprises, we are committed to delivering exceptional financial stewardship, operational excellence, and strategic insights that drive growth and profitability. Our remote‑first culture blends flexibility with collaboration, enabling our team members to work from anywhere while staying connected through cutting‑edge tools and a shared vision of success.

As we expand our footprint across the United States, we are seeking a seasoned Accounting & Payroll Virtual Assistant who can seamlessly manage the full accounting cycle for our multi‑entity operations. If you are passionate about precision, enjoy working with dynamic teams, and thrive in a fast‑paced environment, brighthush offers you the platform to make a real impact.

Role Overview

In this pivotal role, you will serve as the backbone of our financial operations, ensuring that every dollar is accurately recorded, every payroll run is flawless, and every financial report reflects the true health of our diverse businesses. You will collaborate closely with finance, operations, and IT teams, driving process improvements, maintaining compliance, and providing actionable insights that shape strategic decisions. Your expertise will directly influence the financial trajectory of brighthush’s multi‑entity portfolio, making this position both challenging and highly rewarding.

Key Responsibilities

Full‑Cycle Accounting Management

• Oversee accounts payable and receivable, ensuring timely processing and accurate record‑keeping.
• Execute journal entries, account reconciliations, and month‑end close activities with meticulous attention to detail.
• Maintain and update the general ledger, ensuring all entries reflect the true financial position of each entity.
• Coordinate with external vendors and internal stakeholders to resolve discrepancies and improve cash flow.
• Implement and maintain robust internal controls to safeguard assets and ensure compliance.
• Develop and refine accounting policies and procedures to support scalability across multiple entities.
• Monitor and report on key performance indicators (KPIs) related to financial health and operational efficiency.

Financial Reporting & Analysis

• Prepare comprehensive Balance Sheets, Profit & Loss statements, and Cash Flow reports for senior leadership.
• Deliver insightful financial analysis on cash flow trends, profitability drivers, and cost‑control opportunities.
• Support quarterly and annual reporting cycles, ensuring compliance with GAAP and internal policies.
• Develop and maintain dashboards that provide real‑time visibility into key financial metrics.
• Assist in the creation of financial forecasts and budgets that align with strategic objectives.
• Analyze variance reports and provide recommendations for corrective actions.
• Collaborate with business units to interpret financial data and support decision‑making.

Payroll & Benefits Administration

• Administer payroll using Gusto (or equivalent platforms), ensuring accurate calculations, tax withholdings, and timely disbursements.
• Coordinate benefits enrollment, changes, and compliance with federal and state regulations.
• Maintain payroll records and produce required reports for audits and tax filings.
• Act as the primary point of contact for employee payroll inquiries, providing clear and timely communication.
• Collaborate with HR to align payroll processes with company policies and employee benefits.
• Ensure payroll data integrity across all entities and reconcile any discrepancies.

Systems Integration & Reconciliation

• Reconcile data between POS systems (e.g., Clover), ERP platforms (e.g., NetSuite), and accounting software.
• Ensure data integrity across all systems, identifying and resolving discrepancies promptly.
• Collaborate with IT and operations teams to streamline data flows and automate repetitive tasks.
• Document integration workflows and maintain up‑to‑date system documentation.
• Evaluate new technology solutions that could enhance efficiency and accuracy.
• Lead the implementation of new accounting modules and integrations.

Audit & Compliance Support

• Prepare documentation and schedules for external audits, ensuring a smooth audit process.
• Assist in tax preparation, filing, and compliance reporting for all entities.
• Stay updated on regulatory changes (e.g., ASC 606) and implement necessary adjustments.
• Coordinate with external auditors to provide necessary data and explanations.
• Maintain a comprehensive audit trail for all financial transactions.
• Develop and maintain internal audit checklists and procedures.

Process Improvement & Leadership Support

• Identify inefficiencies in accounting workflows and propose scalable solutions.
• Implement best practices for financial controls, documentation, and reporting.
• Provide timely financial insights to leadership, supporting strategic decision‑making.
• Lead cross‑functional projects that improve financial transparency and operational efficiency.
• Mentor junior team members and foster a culture of continuous improvement.
• Champion the adoption of new tools and technologies to streamline processes.

Essential Qualifications

• Bachelor’s degree in Accounting, Finance, or a related discipline.
• 3–5 years of progressive accounting experience, including full‑cycle bookkeeping and payroll administration.
• Advanced proficiency in QuickBooks Online and Microsoft Excel (including pivot tables, advanced formulas, and data analysis).
• Deep understanding of GAAP principles and month‑end close processes.
• Experience managing accounting for multi‑entity or multi‑location environments.
• Excellent analytical, organizational, and communication skills, with a proven ability to translate complex data into actionable insights.
• Strong technical aptitude with a knack for learning new software quickly.
• Proactive problem‑solving mindset, capable of identifying root causes and implementing solutions.
• Effective time management, balancing multiple priorities in a remote setting.
• Collaborative spirit, comfortable working cross‑functionally with finance, operations, and IT teams.

Preferred Qualifications

• Background in the restaurant, hospitality, or SaaS sectors.
• Familiarity with Clover POS, Gusto, NetSuite, or Salesforce platforms.
• Knowledge of ASC 606 revenue recognition and audit preparation.
• Experience integrating third‑party delivery services (DoorDash, Uber Eats, Grubhub) into accounting workflows.
• Certified Public Accountant (CPA) or Certified Management Accountant (CMA) designation.
• Experience with advanced financial modeling and forecasting techniques.

Skills & Competencies

• Strong technical aptitude with a knack for learning new software quickly.
• Exceptional attention to detail and a commitment to data accuracy.
• Proactive problem‑solving mindset, capable of identifying root causes and implementing solutions.
• Effective time management, balancing multiple priorities in a remote setting.
• Collaborative spirit, comfortable working cross‑functionally with finance, operations, and IT teams.
• Excellent written and verbal communication skills.
• Adaptability to changing priorities and evolving business needs.
• Strong ethical judgment and a commitment to confidentiality.

Career Growth & Learning Opportunities

At brighthush, we believe in nurturing talent and fostering continuous professional development. As a Senior Accounting & Payroll Virtual Assistant, you will:

• Gain exposure to diverse industries and complex multi‑entity financial structures.
• Participate in quarterly training sessions on emerging accounting standards, software upgrades, and industry best practices.
• Take on mentorship roles, guiding junior team members and sharing expertise.
• Advance to senior finance positions such as Finance Manager, Director of Finance, or Chief Accounting Officer, depending on performance and career aspirations.
• Earn certifications and attend conferences that enhance your professional credentials.
• Contribute to strategic initiatives that shape the future of finance across multiple industries.
• Access to a global network of professionals across various disciplines for knowledge sharing and collaboration.

Work Environment & Culture

Our remote‑first model empowers you to work from anywhere while staying connected through:

• Weekly virtual stand‑ups and monthly all‑hands meetings.
• Collaborative project management tools (Asana, Slack, Microsoft Teams).
• Regular virtual coffee breaks and team‑building activities.
• A culture that values transparency, innovation, and work‑life balance.
• Access to a global network of professionals across various disciplines.
• Supportive leadership that encourages autonomy and accountability.
• Opportunities to lead cross‑functional initiatives and influence company strategy.

Compensation & Benefits

While specific salary ranges are tailored to experience and market conditions, brighthush offers a competitive compensation package that includes:

• Base salary commensurate with qualifications and experience.
• Performance‑based bonuses tied to key financial metrics.
• Health, dental, and vision insurance for you and your dependents.
• Group life insurance and disability coverage.
• Virtual credit card for business expenses and convenience.
• Generous paid time off (vacation, sick leave, personal days) and flexible scheduling.
• Full support for required government benefits and tax‑advantaged retirement plans.
• Access to wellness programs, mental health resources, and continuous learning stipends.
• Opportunity to participate in profit‑sharing and equity programs.
• Regular stipend for home office equipment and technology upgrades.

How to Apply

Ready to bring your accounting expertise to a dynamic, growth‑oriented team? Click the link below to submit your application and join brighthush in shaping the future of finance across multiple industries.

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