Senior Recruitment Virtual Assistant – Night Shift Operations & Talent Pipeline Management for SaaS & Tech

About brighthush

brighthush is a boutique, high‑impact recruitment partner that champions the best talent for fast‑moving SaaS and technology companies worldwide. With a reputation built on quality over quantity, we serve founders and growth teams backed by top‑tier venture capital firms such as Sequoia, a16z, Benchmark, and Y Combinator. Our consultative, near 1:1 submit‑to‑hire ratio has delivered over 100 successful placements, and our clients consistently rank us in the top 1 % of recruiting partners.

We operate in a culture that values curiosity, ownership, and relentless execution. Every team member is empowered to make decisions, experiment with new tools, and bring fresh ideas to the table. If you thrive in a fast‑paced, entrepreneurial environment and want to help shape the future of tech talent, brighthush is the place for you.

Why This Role Matters

The Recruitment Virtual Assistant (RVA) is the backbone of our operations team. While the role is not a traditional recruiter or sourcer, it is a critical operational hub that ensures our talent pipelines flow smoothly, our CRM stays pristine, and our recruiters can focus on building relationships with candidates and clients. As the night‑shift RVA, you will be the silent engine that keeps the day‑time hiring momentum alive.

Key Responsibilities

• Candidate Sourcing & Research – Identify and vet high‑potential candidates across SaaS, Marketing, and IT sectors for U.S. market roles.
• Talent Pipeline Development – Build and maintain dynamic talent maps, segmenting prospects by skill set, experience, and cultural fit.
• CRM Stewardship – Keep the Recruit CRM (e.g., Recruit CRM) up‑to‑date with accurate candidate profiles, role details, and pipeline stages.
• Shortlist Preparation – Format and present concise candidate summaries and shortlists for the recruiting team.
• Client Intake Support – Attend client intake calls as a note‑taker, capturing key requirements and follow‑up actions.
• Recruitment Administration – Handle documentation, process notes, interview scheduling, and other administrative tasks.
• Cross‑Regional Collaboration – Liaise professionally with team members across U.S. and international time zones.
• Ad‑hoc Operations – Execute any additional tasks assigned by the Operations Lead, from data clean‑ups to process improvement initiatives.

What You’ll Bring

Experience & Background

• 3–4 years of total experience, with at least 2 years in end‑to‑end recruiting or a recruitment support role within a virtual assistant context.
• Deep familiarity with SaaS, Marketing, or IT talent landscapes; experience in unrelated sectors (e.g., healthcare) is not a fit.
• Recent U.S. market recruiting experience – you understand the nuances of U.S. talent acquisition, including visa considerations, compensation benchmarks, and cultural expectations.
• A proven blend of VA, general admin, and recruiting skills – you’re not just a sourcer or recruiter, but a versatile operations partner.

Communication & Personality

• Strong command of English – clear, confident written and verbal communication.
• Direct, outspoken, and proactive – you flag capacity issues and push back professionally when needed.
• Adaptable and flexible – comfortable with shifting priorities and ad‑hoc tasks.
• Polished LinkedIn profile – reviewed as part of the selection process.

Nice to Have

• Experience with Recruit CRM or similar applicant tracking systems.
• Bookkeeping or accounts reconciliation experience.
• Familiarity with AI and automation tools – Claude Cowork or similar integration platforms.

Essential Skills & Competencies

• Recruitment Operations – Understanding of sourcing methodologies, pipeline management, and candidate lifecycle.
• Administrative Excellence – High attention to detail, strong organizational skills, and the ability to manage multiple tasks simultaneously.
• Technology Savvy – Comfortable with CRM platforms, Google Workspace, Microsoft Office, and emerging recruitment tech.
• Data‑Driven Mindset – Ability to analyze sourcing metrics, track KPIs, and provide actionable insights.
• Collaboration & Influence – Work seamlessly with recruiters, hiring managers, and cross‑functional teams.

Career Growth & Learning Opportunities

At brighthush, we believe in continuous learning. As an RVA, you’ll have access to:

• Mentorship from senior recruiters and operations leaders.
• Hands‑on training with the latest AI‑powered sourcing tools.
• Opportunities to transition into recruiting, sourcing, or operations roles.
• Regular feedback loops and performance reviews to accelerate your career trajectory.

Work Environment & Culture

Our team operates in a hybrid model, with a strong emphasis on asynchronous communication. As the night‑shift RVA, you’ll enjoy:

• Flexible working hours that align with your personal rhythm.
• Access to a global network of recruiters and talent specialists.
• A culture that celebrates data‑driven decisions and creative problem‑solving.
• Regular virtual team gatherings, hackathons, and knowledge‑sharing sessions.

Compensation, Perks, & Benefits

While specific figures are tailored to experience and market conditions, brighthush offers:

• Competitive base salary commensurate with industry standards.
• Performance‑based bonuses tied to pipeline quality and recruiter success.
• Health, dental, and vision insurance (for U.S. remote employees).
• Generous paid time off and flexible holiday scheduling.
• Professional development stipend for courses, certifications, and conferences.
• Access to cutting‑edge recruitment technology and AI tools.

What Success Looks Like

• Consistent, high‑quality sourcing output with minimal rework.
• Proactive communication – status updates without prompting, blockers flagged early.
• CRM and documentation kept current and accurate at all times.
• Tasks completed within agreed timelines; clear escalation when timelines are at risk.
• Seamless integration with the Operations Lead’s workflow and the broader team.

Ready to Join brighthush?

If you’re a self‑motivated, detail‑oriented professional who thrives in a fast‑paced, entrepreneurial environment, we want to hear from you. Bring your VA mindset, recruiting chops, and passion for tech talent to brighthush, and help us continue to deliver top‑tier talent to the world’s most exciting SaaS and tech companies.

Click the link below to apply and become part of a team that values quality, innovation, and impact.