Senior Virtual Assistant – Executive Support & Solutions Operations Specialist for brighthush

About brighthush

brighthush is a forward‑thinking organization that thrives on innovation, agility, and a relentless focus on delivering exceptional value to our clients. As a fast‑growing company, we empower our people to think outside the box, embrace change, and drive results that matter. Our Solutions team is the backbone of our operations, ensuring that every executive and team member has the tools, information, and support they need to stay productive and focused on what truly matters.

Why Join brighthush?

At brighthush, you’ll experience a culture that celebrates curiosity, continuous learning, and collaboration. We believe that the best ideas come from diverse perspectives, so we foster an inclusive environment where every voice is heard. As a Senior Virtual Assistant, you’ll be at the heart of our executive support ecosystem, working closely with senior leaders to streamline processes, manage critical communications, and enable seamless execution across the organization.

Key Responsibilities

As a Senior Virtual Assistant, you will be the go‑to professional for the Director of Executive Solutions and the broader leadership team. Your day‑to‑day tasks will vary, but you’ll consistently demonstrate the ability to pivot, prioritize, and deliver high‑quality work under tight deadlines.

• Executive Calendar & Email Management: Oversee the CEO’s calendar, schedule meetings, and manage email flow using advanced Outlook rules and automation.
• Outlook Administration: Create and maintain contacts, set up email forwarding, and ensure smooth communication channels.
• Travel Coordination: Research, book, and finalize travel arrangements for executives, including flights, accommodations, ground transportation, and itineraries.
• Event & Conference Management: Register executives and team members for industry events, conferences, and networking opportunities.
• Social Media & Content Posting: Post approved content on behalf of the executive team across LinkedIn, Twitter, and other platforms.
• Office Supply & Technology Procurement: Collaborate with the Office Solutions Manager to order office supplies, hardware, and software.
• New Hire Onboarding: Assist with onboarding tasks, including account setup, equipment provisioning, and welcome communications.
• Client & Partner Engagement: Send onboarding gifts to clients and referral partners, ensuring a warm and professional first impression.
• Website & Staff Updates: Update the company website with new staff bios and other relevant information.
• Project Support: Provide assistance on larger team projects, contributing to research, data collection, and project documentation.
• Ad Hoc Projects: Complete one‑off projects as assigned, demonstrating flexibility and initiative.
• Task Prioritization: Pivot and prioritize tasks daily to meet evolving business needs.

Essential Qualifications

• Minimum 4 years of experience in a virtual assistant role, with at least 2 years supporting a U.S. company.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, SharePoint, Outlook).
• Experience with HubSpot is highly preferred.
• Fluency in written and spoken English.
• Strong organizational skills and meticulous attention to detail.
• Demonstrated ability to work U.S. hours (Eastern or Central Time Zone).
• Tech‑savvy mindset with the ability to learn new applications quickly.
• Excellent electronic and verbal communication skills.
• Capacity to multi‑task and thrive in a fast‑moving environment.

Preferred Qualifications

• Experience with project management tools such as Asana, Trello, or Monday.com.
• Background in event planning or travel coordination.
• Knowledge of social media management platforms (Hootsuite, Buffer).
• Previous experience in a startup or high‑growth company.

Skills & Competencies

• Time Management: Ability to juggle multiple priorities and meet deadlines.
• Communication: Clear, concise, and professional communication across all mediums.
• Problem Solving: Quick identification of issues and proactive solutions.
• Adaptability: Comfortable with change and ambiguity.
• Confidentiality: Handling sensitive information with discretion.
• Team Collaboration: Working effectively with cross‑functional teams.

Career Growth & Learning Opportunities

At brighthush, we invest in our people. As a Senior Virtual Assistant, you’ll have the chance to:

• Take on additional responsibilities, such as project management or process improvement initiatives.
• Attend industry conferences and training sessions to stay ahead of emerging trends.
• Participate in mentorship programs and leadership development workshops.
• Transition into roles such as Executive Assistant, Operations Coordinator, or Office Manager.

Work Environment & Culture

Our remote‑first culture means you can work from anywhere while staying connected through daily stand‑ups, virtual coffee chats, and collaborative tools. We value work‑life balance, so flexible scheduling is encouraged, provided you meet the core U.S. hours requirement. Our team is diverse, inclusive, and driven by a shared mission to innovate and deliver excellence.

Compensation & Benefits

While specific figures are tailored to experience and location, brighthush offers competitive pay, performance bonuses, and a comprehensive benefits package that includes:

• Health, dental, and vision insurance (for eligible employees).
• Paid time off and flexible vacation policy.
• Professional development stipend.
• Technology stipend for home office setup.
• Employee wellness programs and mental health resources.

Shift / Hours

Monday to Friday, one continuous shift aligned with U.S. business hours: 8:00 PM PHT to 5:00 AM PHT (during DST) or 9:00 PM PHT to 6:00 AM PHT (outside DST). This schedule ensures seamless collaboration with our U.S. leadership team.

How to Apply

Ready to bring your expertise to brighthush? Click the link below to submit your application and join a team that values innovation, agility, and impact.

Apply to brighthush Today

We’re Excited to Meet You!

At brighthush, your role as Senior Virtual Assistant will be pivotal in shaping the efficiency and effectiveness of our executive operations. If you’re a proactive, detail‑oriented professional who thrives in a dynamic environment, we encourage you to apply. Join us and help us illuminate the path to success for our leaders, clients, and partners.