Detail-Oriented Data Entry Specialist – Precision Data Management & Administrative Support at brighthush

About brighthush

At brighthush, we’re redefining the way businesses harness data to drive growth, streamline operations, and deliver exceptional customer experiences. As a fast‑growing, technology‑centric organization, we empower teams across the globe with cutting‑edge solutions that blend data intelligence, automation, and user‑friendly interfaces. Our culture is built on curiosity, collaboration, and a relentless pursuit of excellence. Whether you’re a seasoned professional or an ambitious newcomer, brighthush offers a dynamic environment where your contributions matter and your career can flourish.

Why Join brighthush?

Working at brighthush means you’ll be part of a mission‑driven team that values precision, integrity, and continuous improvement. We champion a flexible, remote‑first approach that lets you balance professional ambition with personal well‑being. Our employees enjoy:

• Competitive salaries and performance‑based bonuses
• Comprehensive health, dental, and vision plans
• Unlimited paid time off and a generous parental leave policy
• Professional development budgets, certifications, and conference sponsorships
• Access to a global network of experts, mentors, and peer communities
• Regular team‑building events, hackathons, and wellness initiatives

Job Summary

The Data Entry Specialist – Precision Data Management & Administrative Support is a pivotal role that ensures the accuracy, completeness, and accessibility of brighthush’s critical business information. You will serve as the backbone of our data ecosystem, working closely with multiple departments to maintain databases, process documents, generate reports, and uphold stringent confidentiality standards. Your meticulous attention to detail and proactive mindset will directly influence operational efficiency and decision‑making across the organization.

Key Responsibilities

• Data Capture & Maintenance: Accurately enter, update, and validate information across a variety of platforms including ERP, CRM, custom databases, and cloud‑based spreadsheets.
• Document Processing: Review source documents, verify completeness, correct errors, and eliminate duplicates to ensure data integrity.
• Scan, upload, categorize, and archive physical and digital documents following brighthush’s standardized procedures.
• Retrieve and deliver records to authorized personnel, ensuring timely access to critical information.
• Generate spreadsheets, reports, summaries, and dashboards for internal stakeholders.
• Support vendor, customer, employee, inventory, and operational record‑keeping as assigned.
• Assist with formatting, printing, copying, and distribution of documents.
• Monitor shared inboxes, triage administrative requests, and route items to the appropriate team members.
• Coordinate scheduling, meeting preparation, calendar management, and general office administration.
• Participate in mail, shipping, receiving, and document distribution activities when required.
• Track office supplies, maintain inventory records, and place orders to ensure seamless operations.
• Conduct routine database searches and information retrieval to support business needs.
• Collaborate on administrative projects, data cleanup initiatives, and records‑management activities.
• Maintain logs and tracking spreadsheets for assigned administrative tasks.
• Prepare data for audits, compliance reviews, and management reporting.
• Safeguard sensitive information, maintaining strict confidentiality at all times.
• Adhere to established data‑entry, document‑control, records‑management, and administrative procedures.
• Meet or exceed accuracy, productivity, and turnaround‑time targets.
• Identify and recommend process improvements to enhance workflow, filing systems, and overall office efficiency.

Essential Qualifications

• High school diploma or equivalent (required).
• Associate degree or coursework in Business Administration, Office Administration, or a related field (preferred).
• 1–3 years of experience in data entry, administrative support, or office administration.
• Exceptional typing speed and accuracy, with a keen eye for detail.
• Proficiency in Microsoft Office Suite, especially Excel, Word, and Outlook.
• Strong organizational and time‑management skills.
• Excellent written and verbal communication abilities.
• Capacity to manage multiple tasks and meet deadlines in a fast‑paced environment.
• Ability to work independently while following established procedures.
• High level of discretion and commitment to maintaining confidentiality.

Preferred Qualifications

• Experience with ERP, CRM, database, or document‑management systems.
• Advanced Excel skills, including formulas, pivot tables, data validation, and macros.
• Familiarity with electronic document management and digital filing systems.
• Experience handling high‑volume data entry and administrative processing.
• Knowledge of office management and records‑retention best practices.
• Proficiency in preparing administrative reports and complex spreadsheets.
• Track record of supporting multiple departments in a dynamic office setting.
• Experience with workflow or task‑management software (e.g., Asana, Trello, Monday.com).

Core Competencies & Skills

• Data Accuracy & Validation: Ability to enter, review, and maintain information with precision.
• Administrative Support: Reliable clerical assistance across departments.
• Attention to Detail: Spotting errors, inconsistencies, and duplicates.
• Organization: Structured management of databases, files, and documents.
• Time Management: Prioritizing tasks and meeting deadlines.
• Computer Proficiency: Efficient use of office applications, databases, and email.
• Confidentiality: Handling sensitive information with discretion.
• Communication: Clear, professional interaction with colleagues and stakeholders.
• Process Compliance: Adherence to established procedures and standards.
• Reliability: Consistent completion of tasks accurately and on schedule.

Career Growth & Learning Opportunities

At brighthush, your growth trajectory is as important as your day‑to‑day contributions. We offer:

• Mentorship programs pairing you with senior leaders.
• Cross‑functional project assignments to broaden your skill set.
• Access to online learning platforms and industry certifications.
• Clear promotion pathways from Data Entry Specialist to Data Analyst, Operations Coordinator, or Project Manager.
• Regular performance reviews with actionable feedback and development plans.

Work Environment & Culture

Our remote‑first model empowers you to work from anywhere while staying connected through:

• Weekly virtual stand‑ups and monthly all‑hands meetings.
• Instant messaging channels for quick collaboration.
• Virtual coffee breaks and team‑building activities.
• Transparent communication and an open‑door policy for ideas and concerns.
• A culture that celebrates wins, learns from challenges, and values diversity and inclusion.

Compensation & Perks

While specific figures vary based on experience and location, brighthush offers:

• Competitive base salary aligned with industry standards.
• Performance‑based bonuses tied to individual and company metrics.
• Health, dental, and vision insurance with employer contributions.
• 401(k) matching and retirement planning resources.
• Unlimited paid time off and a generous parental leave policy.
• Annual stipend for home‑office equipment and internet upgrades.
• Professional development budget for courses, certifications, and conferences.
• Wellness programs, including virtual fitness classes and mental‑health resources.

How to Apply

If you thrive on precision, enjoy collaborating across teams, and are eager to contribute to a forward‑thinking organization, we’d love to hear from you. Submit your resume and a brief cover letter outlining why you’re the perfect fit for the Data Entry Specialist role at brighthush.

Ready to take the next step? Click the button below to apply now and join a team that values your expertise and supports your growth.