Dynamic Real Estate Virtual Assistant – CRM & Administrative Support for Remote Real Estate Professionals

About brighthush and the Real Estate Landscape

brighthush is a forward‑thinking real estate services firm that empowers agents, brokers, and investors to focus on what they do best: closing deals and building relationships. In today’s fast‑moving market, the ability to stay organized, keep data accurate, and respond to leads in real time is more critical than ever. That’s why we’re looking for a dedicated Real Estate Virtual Assistant who can become the backbone of our remote teams, ensuring that every transaction, listing, and client interaction runs smoothly.

As a virtual assistant at brighthush, you’ll be the invisible hand that keeps our operations humming. You’ll work closely with agents, transaction coordinators, and marketing specialists, providing the administrative support that lets them concentrate on selling homes and growing their businesses. If you thrive in a dynamic, fast‑paced environment and love turning chaos into order, this role is built for you.

Key Responsibilities – What You’ll Do Every Day

• CRM Mastery: Keep our CRM (Follow Up Boss, Lofty, BoldTrail, Dotloop, SkySlope) 100% up‑to‑date with accurate lead information, activity notes, status updates, and follow‑up tasks. You’ll be the gatekeeper of our data, ensuring that every contact is properly categorized and ready for outreach.
• Lead & File Organization: Create and maintain organized digital filing systems using Google Drive, Dropbox, and other cloud platforms. You’ll manage spreadsheets, documents, and client files so that anyone on the team can find what they need in seconds.
• Email & Calendar Management: Oversee multiple inboxes, filter and prioritize messages, draft responses to approved communications, and schedule appointments across multiple time zones. Your calendar will be a well‑tuned instrument that keeps agents on track.
• Listing & MLS Support: Assist with listing creation, MLS updates, and property data entry. You’ll ensure that every listing is accurate, complete, and compliant with local regulations.
• Transaction Administration: Track documents, coordinate with title companies, and support transaction coordinators in closing deals on time. Your meticulous attention to detail will help prevent costly delays.
• Reporting & Analytics: Generate weekly and monthly reports on lead activity, conversion rates, and marketing performance. You’ll translate raw data into actionable insights for the team.
• Marketing & Social Media: Post approved social media updates, create basic marketing content, and help maintain a consistent brand presence across platforms.
• Client & Vendor Follow‑Up: Reach out to leads, clients, vendors, and internal stakeholders to gather missing information, confirm appointments, and keep projects moving forward.
• Process Improvement: Review and refine standard operating procedures, create checklists, and suggest workflow enhancements that increase efficiency and reduce errors.
• Professionalism & Confidentiality: Handle sensitive client and company information with the utmost discretion, maintaining a high level of professionalism at all times.

Essential Qualifications – What We Expect

• Proven experience as a virtual assistant, real estate administrator, or executive assistant in a remote setting.
• Strong written and verbal communication skills in English, with the ability to draft clear, concise emails and reports.
• Exceptional organizational skills and an eye for detail – you can juggle multiple tasks without losing focus.
• Hands‑on experience managing email inboxes, calendars, digital files, and spreadsheets.
• Comfortable with CRM systems and data entry; a track record of maintaining clean, accurate databases.
• Ability to follow detailed SOPs, checklists, and manager instructions with minimal supervision.
• Proactive follow‑up habits, strong task‑management, and deadline‑tracking capabilities.
• Proficiency with Google Workspace (Sheets, Docs, Drive, Calendar) and Microsoft Office (Word, Excel, Outlook).
• Reliable high‑speed internet connection and a dedicated, professional remote‑work setup.
• Consistent attendance and punctuality during scheduled working hours.
• High school diploma or equivalent; associate’s or bachelor’s degree in business, real estate, administration, or a related field is a plus.
• Coachable, process‑driven, and comfortable providing regular status updates.

Preferred Experience – Bonus Skills That Set You Apart

• Direct experience in U.S. real estate administration or transaction coordination.
• Hands‑on knowledge of MLS systems and property information management.
• Experience with transaction‑related administration tools such as Dotloop, SkySlope, or BoldTrail.
• Lead organization and database management expertise.
• Social media posting and basic marketing support experience.
• Familiarity with cloud storage solutions like Google Drive and Dropbox.
• Experience using advanced spreadsheet functions and data visualization tools.

Why Join brighthush – Career Growth & Learning Opportunities

At brighthush, we believe that growth starts with learning. As a Real Estate Virtual Assistant, you’ll have the chance to:

• Expand Your Skill Set: Gain hands‑on experience with industry‑leading tools such as Follow Up Boss, Lofty, BoldTrail, Dotloop, and SkySlope.
• Advance Your Career: Transition into roles such as Transaction Coordinator, Marketing Coordinator, or even a full‑time Agent with the support and mentorship you need.
• Continuous Learning: Access online courses, webinars, and workshops on real estate trends, technology, and soft skills.
• Mentorship & Collaboration: Work alongside seasoned agents and transaction specialists who are eager to share their knowledge.
• Impact & Recognition: Your work directly influences closing rates and client satisfaction, and we celebrate achievements through quarterly awards and spot bonuses.

Work Environment & Company Culture at brighthush

We’re a fully remote team that values flexibility, transparency, and collaboration. Our culture is built on:

• Open Communication: Daily stand‑ups, weekly check‑ins, and an open Slack channel keep everyone connected.
• Work‑Life Balance: Flexible hours that accommodate different time zones and personal commitments.
• Diversity & Inclusion: A welcoming environment where every voice is heard and respected.
• Innovation: We encourage experimentation with new tools and processes to stay ahead of the curve.
• Community: Quarterly virtual retreats, team‑building activities, and a shared virtual coffee corner keep the camaraderie alive.

Compensation, Perks, and Benefits

While the exact salary will be discussed during the interview process, we offer a competitive package that includes:

• Base salary commensurate with experience.
• Performance‑based bonuses tied to lead conversion and transaction success.
• Health, dental, and vision insurance options.
• Paid time off (PTO) and flexible holidays.
• Professional development stipend for courses, certifications, and conferences.
• Home‑office stipend to help set up a productive remote workspace.
• Access to a suite of real estate software tools at no additional cost.

Ready to Make an Impact? Apply Today!

If you’re a self‑motivated, detail‑oriented professional who loves real estate and thrives in a remote environment, we want to hear from you. Join brighthush and become the essential support that drives our agents to success.

Click the button below to submit your application and take the first step toward an exciting career with brighthush.