Dynamic Virtual Assistant – Founder Support & Operations Coordinator for Innovative Girls’ Football Initiative at brighthush
Introduction
brighthush is a trailblazing organization dedicated to empowering young girls through football. As we launch our inaugural season, we’re building a vibrant community that nurtures talent, fosters leadership, and creates pathways for girls across South Africa to thrive on and off the pitch. We’re looking for a highly organized, proactive, and self‑motivated Virtual Assistant to partner with our Founder and become the backbone of our day‑to‑day operations. If you thrive in a fast‑moving environment, love sports, and want to make a tangible impact on girls’ lives, we want to hear from you.
About the Role
As a Virtual Assistant at brighthush, you will be the right hand of our Founder, ensuring seamless coordination across our two key hubs in Brisbane and Cape Town. Your responsibilities will span calendar management, stakeholder communication, program logistics, and continuous process improvement. You’ll be the invisible force that allows the Founder to focus on strategic partnerships, player development, and business growth.
Key Responsibilities
- Founder Support – Act as the primary point of contact for the Founder, managing their calendar, appointments, and meetings across Brisbane and Cape Town time zones.
- Inbox & Communication Management – Monitor and triage the Founder’s inbox, draft professional replies, and seek approval before sending.
- Meeting Coordination – Prepare agendas, take minutes, and follow up on action items to ensure meetings translate into results.
- Partnership & Stakeholder Relations – Track correspondence with partners, sponsors, clubs, and community stakeholders; maintain partnership records, agreements, and key dates.
- Program Operations – Support Season One logistics, match days, and events from a coordination perspective; coordinate tasks and deadlines across projects and on‑ground teams.
- Data & Documentation – Keep spreadsheets, records, and internal documentation accurate, up‑to‑date, and easily accessible.
- Systems & Administration – Perform data entry, research, and general admin tasks; support scheduling and basic admin for social media (content creation handled by another role).
- Process Improvement – Identify opportunities to streamline workflows, implement new tools, and enhance overall efficiency.
- Safeguarding & Confidentiality – Adhere to brighthush’s safeguarding policy, complete background checks, and maintain strict confidentiality of player, family, partner, and sponsor information.
- Brand Representation – Communicate in brighthush’s approved voice; avoid making commitments or public statements without the Founder’s sign‑off.
Essential Qualifications
- Proven experience as a Virtual Assistant, Executive Assistant, Personal Assistant, or similar role.
- Excellent written English – capable of drafting professional emails that require no rewriting.
- Exceptional organizational and time‑management skills, with the ability to juggle competing priorities.
- Strong attention to detail and the confidence to work independently with limited supervision.
- Proficiency in Microsoft 365 or Google Workspace (or equivalent stack) and a quick learning curve for new systems.
- A genuine passion for women’s sport, girls’ football, or African sporting communities.
Preferred Qualifications (Nice to Have)
- Experience supporting a founder or working in an early‑stage organization.
- Familiarity with CRM or project management tools (e.g., HubSpot, Asana, Trello).
- Background in event coordination, partnership management, or community program support.
- Knowledge of South African culture or experience working across multiple time zones.
Skills & Competencies
- Strategic thinking and problem‑solving.
- Excellent communication and interpersonal skills.
- Adaptability and resilience in a dynamic environment.
- Tech‑savvy with a proactive approach to learning new tools.
- Commitment to confidentiality and ethical conduct.
Career Growth & Learning Opportunities
At brighthush, we believe in nurturing talent and fostering continuous growth. As our Virtual Assistant, you’ll:
- Gain exposure to high‑level strategic decision‑making and partnership development.
- Develop expertise in sports program management and community engagement.
- Expand your skill set in project coordination, data analytics, and stakeholder communication.
- Build a professional network within the African sports ecosystem.
- Position yourself for future leadership roles within brighthush or the broader sports industry.
Work Environment & Company Culture
brighthush is a remote‑first organization that values flexibility, collaboration, and a shared mission to empower girls through sport. Our culture is built on:
- Inclusivity and diversity – we celebrate different backgrounds and perspectives.
- Transparency – open communication and shared goals.
- Innovation – encouraging creative solutions to challenges.
- Community – fostering strong relationships with partners, players, and families.
Compensation, Perks & Benefits
As an independent contractor, you will receive a competitive monthly fee of R17,000, commensurate with experience and expertise. In addition to your base compensation, you will enjoy:
- Flexible working hours (04:00 am – 10:00 am SAST, part‑time).
- Remote work from anywhere in South Africa.
- Access to professional development resources and training.
- Opportunity to contribute to a mission‑driven organization that makes a real difference.
- Regular feedback and performance reviews to support your growth.
What Success Looks Like
- No tasks or deadlines slip through the cracks.
- The Founder’s calendar, inbox, and documents remain organized across both time zones.
- Partners and stakeholders receive timely, professional responses in brighthush’s voice.
- All records and agreements are current, accurate, and easily retrievable.
- The Founder can dedicate more time to strategy, partnerships, and program development.
Ready to Join brighthush?
If you’re a self‑starter with a passion for women’s sport and a knack for organization, we’d love to hear from you. Bring your expertise, enthusiasm, and commitment to excellence, and help us build a brighter future for girls across South Africa.