Experienced General Virtual Assistant – Calendar Management, Email Coordination, Marketing Automation & Event Support

About brighthush

brighthush is a forward‑thinking, mission‑driven organization that empowers communities through innovative events, educational programs, and strategic partnerships. With a focus on creating meaningful connections between educators, brands, and local groups, we thrive on collaboration, creativity, and a relentless pursuit of excellence. Our team is built on a foundation of trust, transparency, and a shared commitment to making a positive impact. If you’re passionate about supporting dynamic initiatives and want to work in a culture that values initiative, adaptability, and continuous learning, brighthush is the place for you.

Role Overview

We’re looking for a highly organized, tech‑savvy General Virtual Assistant to become an integral part of our operations team. This role is a 15‑hour per week, part‑time position that will support a wide range of administrative, marketing, and event‑management tasks. You’ll be the go‑to person for calendar coordination, email triage, content creation, and data analysis, ensuring that our day‑to‑day operations run smoothly and our outreach efforts hit their targets.

Why Join brighthush?

• Work remotely from anywhere in the Eastern Standard Time zone.
• Collaborate with a passionate, diverse team that values your input.
• Gain hands‑on experience with industry‑standard tools like Mailchimp, Eventbrite, Google Workspace, and Calendly.
• Play a pivotal role in shaping the success of our community programs and events.
• Enjoy a flexible schedule that balances your personal commitments with professional growth.

Key Responsibilities

As a General Virtual Assistant at brighthush, you will be responsible for a broad spectrum of tasks that keep our organization running efficiently and our community engaged. Your day‑to‑day duties will include:

• Calendar & Scheduling Management: Maintain and coordinate the monthly calendars for multiple stakeholders, ensuring optimal time allocation for meetings, appointments, and travel arrangements. Use tools such as Google Calendar and Calendly to streamline scheduling.
• Email & Phone Support: Filter, prioritize, and respond to emails and phone calls on behalf of senior team members, ensuring timely communication with partners, vendors, and community members.
• Content Creation & Editing: Draft, edit, and format reports, presentations, and documents. Keep an organized digital filing system for easy retrieval and version control.
• Onboarding & Recruitment Support: Assist in the onboarding process for new hires, including setting up interviews, preparing welcome packets, and coordinating orientation schedules.
• Meeting Facilitation: Prepare meeting agendas, take minutes, and distribute materials promptly. Ensure all participants have the information they need to contribute effectively.
• Website & Event Page Maintenance: Update the brighthush website and Eventbrite pages with the latest event details, speaker bios, and registration links.
• Community Outreach & Surveys: Conduct surveys and gather feedback from prospective participants, educators, and community groups to inform event planning and marketing strategies.
• Grant & Partnership Research: Identify potential grant opportunities and partnership prospects. Assist in the application process, including data collection, documentation, and submission.
• Confidentiality & Discretion: Handle sensitive information with the utmost professionalism and maintain strict confidentiality at all times.
• Cross‑Functional Collaboration: Work closely with marketing, operations, and community teams to ensure seamless workflow and alignment with organizational goals.
• Newsletter & KPI Tracking: Set up and send monthly newsletters via Mailchimp. Monitor open rates, unsubscribe rates, and other key performance indicators to optimize engagement.
• Social Media & Digital Marketing: Manage basic social media posting, schedule content calendars, and support digital marketing initiatives.
• Ad‑hoc Projects: Take on additional tasks as assigned, demonstrating flexibility and a proactive mindset.

Essential Qualifications

• Proven experience as a General Virtual Assistant or in a similar administrative role (preferred but not mandatory).
• Strong familiarity with marketing automation platforms such as Mailchimp and event management tools like Eventbrite.
• Excellent command of office software (Microsoft Office Suite, Google Workspace) and communication tools (Zoom, Slack, Teams).
• Proficiency in online calendars and scheduling tools (Calendly, Google Calendar).
• Exceptional verbal and written English communication skills.
• Demonstrated discretion and ability to handle confidential information.
• Excellent phone, email, and instant messaging etiquette.
• Highly organized, detail‑oriented, and capable of prioritizing multiple tasks efficiently.

Preferred Qualifications

• Experience in the non‑profit or community‑engagement sector.
• Background in event planning or project coordination.
• Knowledge of grant writing and partnership development.
• Experience with analytics tools (Google Analytics, social media insights).
• Basic graphic design skills using Canva or Adobe Creative Suite.

Skills & Competencies

• Time Management: Ability to juggle multiple responsibilities and meet deadlines in a fast‑paced environment.
• Communication: Clear, concise, and professional communication across all channels.
• Problem Solving: Quick thinker who can troubleshoot issues and propose effective solutions.
• Adaptability: Comfortable with changing priorities and new tools.
• Team Player: Collaborative mindset with a willingness to support colleagues.
• Self‑Motivation: Proactive, self‑disciplined, and capable of working independently.

Career Growth & Learning Opportunities

At brighthush, we believe in investing in our people. As a General Virtual Assistant, you’ll have the chance to:

• Develop expertise in event management, grant writing, and digital marketing.
• Take on progressively larger projects and lead initiatives that directly impact our community.
• Attend webinars, workshops, and training sessions on industry best practices.
• Receive mentorship from senior leaders who are passionate about your professional development.
• Explore potential full‑time roles within operations, marketing, or community outreach.

Work Environment & Company Culture

brighthush fosters a culture of inclusivity, creativity, and continuous improvement. Our remote team operates on a flexible schedule, but we maintain regular virtual huddles to keep everyone aligned. We celebrate successes, encourage open dialogue, and value each team member’s unique perspective. Our core values—Integrity, Innovation, Impact, and Collaboration—guide everything we do.

Compensation, Perks, and Benefits

While this is a part‑time role, we offer competitive hourly rates aligned with industry standards. In addition to your base compensation, you’ll enjoy:

• Flexible work hours within the Eastern Standard Time zone.
• Access to a digital resource library covering project management, marketing, and personal development.
• Opportunity to contribute to high‑impact community projects.
• Recognition programs that celebrate outstanding contributions.
• Potential for future full‑time opportunities based on performance.

How to Apply

If you’re ready to bring your organizational prowess, tech savvy, and passion for community impact to brighthush, we’d love to hear from you. Please submit your resume, a brief cover letter outlining your relevant experience, and any portfolio pieces that showcase your administrative or marketing work.

Join us in creating brighter futures—apply today and become an essential part of brighthush’s mission to connect, educate, and empower communities worldwide.