Experienced Legal Administrative Virtual Assistant – Real Estate & Litigation Support – Remote, Independent Contractor

About brighthush and the Opportunity

brighthush is a forward‑thinking legal services provider that partners with law firms and corporate legal departments worldwide. Our mission is to streamline legal operations, enhance client experiences, and empower legal professionals with cutting‑edge technology and process excellence. As part of our growth strategy, we are expanding our virtual support team to serve a dynamic portfolio of real estate and litigation clients across the United States, United Kingdom, Canada, and Australia. If you are a detail‑oriented, self‑motivated professional who thrives in a fast‑paced, remote environment, this role offers a unique chance to build a long‑term career in the legal field while enjoying the flexibility of independent contracting.

Key Responsibilities

• Document Preparation & File Management:
  • Convert and format documents (PDF to Word, editing, formatting) to meet firm standards.
  • Organize, maintain, and archive digital legal files and records in Google Drive or Dropbox.
  • Assist in drafting basic legal documents and correspondence, ensuring accuracy and compliance.
  • Track and verify document completeness for real estate closings and litigation cases.
• Legal & Administrative Support:
  • Support real estate closing documentation processes, including title searches, escrow instructions, and settlement statements.
  • Provide light litigation assistance such as discovery support, document gathering, and case file organization.
  • Draft simple letters and email communications under guidance from senior attorneys.
  • Coordinate and monitor required documents for cases or closings, ensuring timely delivery.
• Client Communication & Coordination:
  • Communicate with clients via email and phone (inbound and outbound) in a professional, courteous manner.
  • Answer and route calls, take messages, and follow up on document requests and outstanding items.
  • Serve as a reliable point of contact for basic client inquiries, maintaining clear and consistent communication.
• Data Entry & System Management:
  • Input and update information in legal or closing software such as Qualia or similar platforms.
  • Maintain organized and accurate records within systems, ensuring data integrity.
  • Assist in tracking case or transaction progress, generating status reports as needed.

Essential Qualifications

• 1–3+ years of experience as an Administrative or Virtual Assistant, preferably in a legal setting.
• Excellent written and verbal English communication skills (required).
• Comfortable handling phone calls in a professional environment (required).
• Strong attention to detail, organizational skills, and the ability to manage multiple priorities.
• Experience with confidential and sensitive information, demonstrating discretion and professionalism.
• Proactive, reliable, and able to work independently with minimal supervision.
• Familiarity with real estate or legal workflows is a plus but not mandatory.

Preferred Qualifications & Technical Proficiency

• Experience with real estate closing software (e.g., Qualia) or similar legal tech platforms.
• Proficiency in Microsoft Word, Google Docs, and PDF editing tools.
• Comfortable using Gmail, phone systems, and cloud storage solutions such as Google Drive or Dropbox.
• Knowledge of legal document formatting standards and best practices.
• Prior experience in a law firm or corporate legal department.

Skills & Competencies for Success

• Communication: Clear, concise, and professional written and verbal communication.
• Time Management: Ability to meet deadlines and manage a 20‑hour weekly schedule efficiently.
• Tech Savvy: Quick learner of new software, systems, and workflows.
• Problem Solving: Identify gaps in documentation and propose solutions.
• Team Collaboration: Work effectively with attorneys, paralegals, and other virtual assistants.
• Adaptability: Thrive in a dynamic environment with evolving client needs.

Career Growth & Learning Opportunities

At brighthush, we believe in continuous professional development. As a Legal Administrative Virtual Assistant, you will have access to:

• Free training modules on legal tech tools, real estate closing procedures, and litigation support.
• Mentorship from senior attorneys and experienced paralegals.
• Opportunities to take on more complex tasks, such as drafting discovery requests or managing large case files.
• Potential to transition into higher‑level roles such as Legal Operations Coordinator or Paralegal, depending on performance and interest.
• Regular feedback sessions and performance reviews to guide your career trajectory.

Work Environment & Company Culture

brighthush fosters a vibrant, inclusive, and supportive community for all remote contractors. Key cultural highlights include:

• Open communication channels via Slack, Teams, and weekly virtual huddles.
• A collaborative atmosphere where ideas are valued and innovation is encouraged.
• Flexibility to work from any location, with a schedule that aligns with client time zones.
• Access to a network of fellow virtual assistants, legal professionals, and industry experts.
• A commitment to work‑life balance, ensuring you can maintain productivity without burnout.

Compensation, Perks, and Benefits

While the exact rate is negotiated on a case‑by‑case basis, typical compensation for this role includes:

• Competitive hourly rates aligned with industry standards for independent contractors.
• Weekly payments processed through brighthush’s secure payment platform.
• Opportunity for performance‑based bonuses and rate increases as you demonstrate expertise.
• Access to free training and upskilling resources at no additional cost.
• Participation in a supportive community of remote professionals, offering networking and peer support.
• Potential for scaling to full‑time or higher‑hour engagements as you grow with the firm.

Contract Details & Working Hours

• Contract Type: Independent Contractor – Business Support Virtual Assistant.
• Hours: 20 hours per week, Monday through Friday.
• Daily Working Time: Approx. 10:00 AM – 2:00 PM EST (flexible within 9:30 AM – 5:30 PM EST).
• Location: Remote (any time zone, with preference for alignment to U.S., U.K., Canada, or Australia client hours).
• Scope of Work: Defined in a Statement of Work (SOW) and governed by a Master Services Agreement.
• All compensation is processed through brighthush, ensuring timely and transparent payments.

How to Apply

If you are a motivated, detail‑oriented professional ready to support a growing law firm and build a rewarding career in legal administration, we encourage you to apply. Submit your resume, a brief cover letter highlighting your relevant experience, and any certifications or training that demonstrate your readiness for this role. We look forward to welcoming you to the brighthush team and supporting your professional journey.