Experienced Salesforce-Enabled Virtual Assistant – Calendar Management, Data Entry, and Digital Marketing Support for brighthush

About brighthush

brighthush is a forward‑thinking, technology‑driven organization that empowers businesses to thrive in a digital world. With a focus on innovation, customer success, and continuous improvement, we help clients streamline operations, enhance customer engagement, and unlock new growth opportunities. Our culture is built on collaboration, transparency, and a relentless pursuit of excellence. As a remote‑first company, we value flexibility, autonomy, and the ability to work from anywhere while staying connected through cutting‑edge tools and a supportive community.

Position Overview

We are looking for a highly organized, tech‑savvy Virtual Assistant to join our dynamic team. In this role, you will be the backbone of our daily operations, ensuring that calendars run smoothly, data flows seamlessly into Salesforce, and communications are timely and professional. You will work closely with senior leaders, cross‑functional teams, and external partners to keep the organization moving forward. If you thrive in a fast‑paced environment, love solving problems, and have a passion for Salesforce and digital marketing, we want to hear from you.

Key Responsibilities

• Calendar & Scheduling Mastery: Maintain and coordinate monthly calendars for senior executives, schedule meetings, appointments, and travel arrangements, and proactively resolve conflicts.
• Email & Communication Management: Filter, prioritize, and respond to emails and phone calls on behalf of the team, ensuring a high level of professionalism and confidentiality.
• Salesforce Data Stewardship: Upload, organize, and update leads and other critical data in Salesforce, ensuring accuracy and completeness.
• Salesforce Configuration & Administration: Manage user accounts, custom fields, objects, page layouts, workflows, and validation rules to support business processes.
• Meeting Support: Prepare agendas, take minutes, and distribute materials promptly to all participants.
• Confidentiality & Discretion: Handle sensitive information with the utmost care, following data protection policies and best practices.
• Cross‑Functional Collaboration: Work with marketing, sales, HR, and product teams to ensure seamless workflow and alignment on objectives.
• Newsletter & KPI Tracking: Set up and send monthly newsletters, monitor open rates, unsubscribes, and other key performance indicators.
• Social Media & Digital Marketing: Assist with basic social media posting, content scheduling, and digital marketing campaigns.
• Customer Service Excellence: Provide outstanding support to clients and stakeholders, addressing inquiries and resolving issues efficiently.
• Data Entry & Accuracy: Perform high‑volume data entry tasks with precision and speed.
• Graphic Design Support: Collaborate with designers to create promotional materials and presentations.
• Recruitment Assistance: Participate in candidate screening, interview coordination, and onboarding support.
• Ad‑hoc Projects: Take on additional tasks as assigned, demonstrating flexibility and initiative.

Essential Qualifications

• Proven experience as a General Virtual Assistant or in a similar role, preferably within a fast‑moving, tech‑centric environment.
• Hands‑on experience with Salesforce CRM, including data management, configuration, and basic administration.
• Strong proficiency with office software (Microsoft Office, Google Workspace) and collaboration tools (Slack, Asana, Notion, Zoom).
• Expertise in online calendar and scheduling tools such as Calendly and Google Calendar.
• Excellent written and verbal communication skills in English, with the ability to craft clear, concise, and professional messages.
• Demonstrated discretion and the ability to handle confidential information with integrity.
• Highly organized, detail‑oriented, and capable of prioritizing multiple tasks under tight deadlines.
• Self‑motivated, disciplined, and able to work independently with minimal supervision.
• Adaptability, proactive mindset, and a willingness to learn new tools and processes quickly.

Preferred Qualifications

• Experience with marketing automation platforms (HubSpot, Marketo) and email marketing tools.
• Basic graphic design skills using Canva, Adobe Creative Cloud, or similar software.
• Knowledge of recruitment platforms (LinkedIn Recruiter, Indeed, Greenhouse) and applicant tracking systems.
• Previous exposure to remote work environments and familiarity with remote collaboration best practices.

Core Skills & Competencies

• Technical Proficiency: Comfortable navigating multiple software ecosystems, troubleshooting issues, and learning new applications.
• Communication: Clear, concise, and professional in all written and verbal interactions.
• Time Management: Ability to juggle competing priorities and meet deadlines consistently.
• Problem Solving: Analytical mindset to identify bottlenecks and propose effective solutions.
• Team Player: Collaborative attitude, open to feedback, and supportive of colleagues.
• Confidentiality: Strong ethical standards and respect for sensitive information.
• Continuous Learning: Eagerness to stay current with industry trends, tools, and best practices.

Career Growth & Learning Opportunities

At brighthush, we believe in nurturing talent and providing clear pathways for advancement. As a Virtual Assistant, you will gain exposure to:

• Advanced Salesforce administration and certification programs.
• Digital marketing strategy, content creation, and analytics.
• Project management methodologies (Agile, Scrum) and tools.
• Leadership and mentorship opportunities as you support cross‑functional initiatives.
• Regular training sessions, webinars, and access to industry conferences.

Our commitment to professional development means you can evolve from a support role into a specialist or even a managerial position within the organization.

Work Environment & Company Culture

brighthush thrives on a culture of innovation, respect, and inclusivity. Key highlights include:

• Remote‑First Flexibility: Work from anywhere with a reliable internet connection.
• Collaborative Tools: We use Slack, Zoom, Notion, and Asana to keep everyone connected.
• Open Communication: Regular all‑hands meetings, transparent decision‑making, and a culture that values feedback.
• Diversity & Inclusion: A workforce that reflects a wide range of backgrounds, perspectives, and experiences.
• Well‑Being Initiatives: Virtual wellness programs, mental health resources, and flexible scheduling.

Compensation, Perks, and Benefits

While the exact compensation will be discussed during the interview process, we offer a competitive hourly rate for part‑time work, along with:

• Health, dental, and vision insurance options for full‑time employees.
• Paid time off and flexible holiday scheduling.
• Professional development budget and tuition reimbursement.
• Employee referral bonuses and performance incentives.
• Access to a digital library of courses, books, and industry publications.

How to Apply

If you are ready to bring your Salesforce expertise, organizational prowess, and digital marketing enthusiasm to a forward‑thinking team, we encourage you to apply today. Submit your resume, a brief cover letter outlining your relevant experience, and any portfolio samples that showcase your work. Join brighthush and help us shape the future of digital business solutions.