[Remote] Accounting Coordinator

Note: The job is a remote job and is open to candidates in USA. PAEA is hiring an Accounting Coordinator to support its day-to-day accounting and financial operations. The role handles payments and reimbursements, accounts payable and receivable, month-end close and audit support, finance systems, and responsive service to employees, members, and vendors.

Responsibilities

• Process, verify, code, and prepare invoices, honorariums, awards, scholarships, and other payments in accordance with established policies and procedures
• Process employee, Board, volunteer, consultant, and other approved expense reimbursements
• Support administration of the expense management system, including setting up and maintaining employee, Board member, volunteer, and other authorized user accounts and providing routine user support
• Administer routine corporate credit card activities, including account setup and closure and follow-up on required documentation
• Review monthly corporate credit card activity for appropriate supporting documentation and coding and reconcile activity to card statements
• Maintain vendor records and required documentation, including W-9s, and support annual 1099 preparation
• Research and resolve routine vendor payment discrepancies and inquiries
• Process and accurately record incoming payments, including checks, ACH transactions, credit card payments, third-party payments, and other payment methods
• Maintain cash receipt records and related payment logs
• Prepare manual cash receipt entries and other routine accounts receivable entries, with appropriate supporting documentation, for review and approval by the Accounting Manager
• Prepare customer invoices and assist with purchase orders, remittance information, and other billing requirements
• Monitor outstanding receivables and perform appropriate follow-up and collection activities
• Maintain accurate customer and payment records
• Process routine exam release requests in accordance with established procedures and approval requirements
• Research and resolve routine customer account and payment discrepancies
• Complete assigned transaction-processing activities in accordance with the monthly close schedule
• Provide transaction documentation and supporting information requested by the Accounting Manager or external accounting provider as part of the monthly close
• Research transaction-level questions or discrepancies identified during the close process
• Assist with audit requests by gathering and organizing requested supporting documentation
• Use finance systems, including Sage Intacct, Bill.com, Nexonia, Salesforce, and other platforms, to perform assigned responsibilities
• Participate in testing system updates or process changes affecting assigned responsibilities
• Maintain procedures, checklists, and documentation for assigned processes
• Provide responsive and professional Finance support to employees, members, customers, vendors, and other stakeholders, consulting the Accounting Manager when additional review, guidance, or escalation is needed
• Respond to questions regarding invoices, payments, reimbursements, expense reports, account balances, payment status, coding, and other routine Finance matters
• Research questions and follow issues through resolution, involving the Accounting Manager when additional review or guidance is needed
• Communicate unresolved issues, unusual transactions, or anticipated delays to the Accounting Manager

Skills

• 2–3 years of experience in accounts receivable, accounts payable, bookkeeping, or general accounting
• Proficiency in Microsoft Excel and experience with accounting software and financial systems
• Strong attention to detail and organizational skills
• Ability to manage multiple priorities and meet deadlines
• Excellent communication and interpersonal skills, including the ability to communicate effectively with nonfinancial audiences
• Experience handling confidential information with discretion and professionalism
• The individual in this position must be authorized to work in the United States
• Experience with Salesforce, Sage Intacct, Nexonia, Emburse, or similar systems
• Familiarity with nonprofit financial operations
• Prior experience in association environments

Benefits

• Remote, with no in-office presence required.
• Health, life, and disability insurance
• Paid time off and holidays
• A 403(b)-retirement plan with an 8% employer contribution
• A monthly wellness stipend
• Professional development funding and tuition assistance

Company Overview