[Remote] Accounts Payable Specialist

Note: The job is a remote job and is open to candidates in USA. Smart Tech Contracting is seeking an Accounts Payable Specialist to process vendor invoices, employee expense reports, and payments accurately and on time. The role supports financial controls and project accounting, maintains vendor relationships, and assists with reconciliations, monthly close, audits, and process improvements.

Responsibilities

• Review, code, and process vendor and subcontractor invoices in Deltek
• Match invoices to purchase orders, contracts, receiving documentation, and other supporting records
• Verify the accuracy of general ledger accounts, project numbers, phases, tasks, cost codes, and departments
• Route invoices through approval workflows and follow up on outstanding approvals
• Process employee expense reports and verify compliance with company policies and documentation requirements
• Prepare weekly payment runs, including ACH, check, wire, and other electronic payments
• Review vendor statements, respond to inquiries, and resolve invoice and payment discrepancies promptly
• Maintain accurate vendor records, including W-9 forms, payment information, insurance documentation, and other required records, in accordance with company policies and record-retention standards
• Support new-vendor setup and independently verify requests to change vendor banking information
• Monitor accounts payable aging and identify past-due invoices, credits, duplicate payments, or unusual items
• Support cash-flow planning by providing accurate information about upcoming payment obligations
• Prepare accounts payable accruals and support the monthly accounting close
• Reconcile accounts payable subledger activity to the general ledger
• Assist with year-end Form 1099 preparation and reporting
• Provide documentation and support for financial audits, project audits, and compliance reviews
• Collaborate with project managers, accounting personnel, procurement, and operations to ensure costs are recorded accurately and promptly
• Identify and help implement improvements to accounts payable procedures, workflows, and internal controls
• Perform other accounting and administrative responsibilities as assigned by the Controller
• Completion of Assigned Tasks and Deliverables on Time and on Budget
• Performs Other Related Duties as Assigned

Skills

• Hands-on experience with Deltek Vantagepoint or Deltek Vision accounting software is required
• At least three years of accounts payable or related accounting experience
• Working knowledge of general ledger coding, project accounting, and month-end close procedures
• Experience processing a high volume of invoices while maintaining accuracy and meeting deadlines
• Proficiency with Microsoft Excel, Outlook, and other Microsoft 365 applications
• Strong attention to detail, organization, problem-solving, and follow-through
• Strong written and verbal communication skills
• Ability to handle confidential financial and vendor information professionally
• Ability to work independently while collaborating effectively with employees, project managers, and vendors
• Associate or bachelor's degree in accounting, finance, business administration, or a related field
• Accounts payable experience in engineering, construction, data centers, systems integration, government contracting, or another project-based organization
• Experience with purchase orders, subcontractor invoices, project cost coding, reimbursable expenses, and approval workflows
• Familiarity with Form 1099 reporting and vendor compliance requirements
• Experience supporting multiple projects, departments, or legal entities

Benefits

• Choice of comprehensive medical plans (including two PPO-style plans and a HDHP w/ HSA option)
• Dental and vision plans
• Comprehensive medical, dental and vision benefits extended to spouse / domestic partner and dependent children up to age 26
• 401k with company match and self-directed brokerage account option
• PTO including additional paid time off during the last week of the year
• Company paid life insurance coverage for employees and their eligible dependents
• Short and long-term disability, AD&D coverage
• Professional development opportunities, tuition reimbursement and professional licensing assistance
• Paid parental leave after one year of employment
• Remote - work virtually from anywhere in the United States

Company Overview