Remote Position
[Remote] Air Force HVAC – Chief of Staff & Strategic Operations
🌍 Remote · United States
💼 Full-time
Note: The job is a remote job and is open to candidates in USA. Air Force HVAC is hiring a Chief of Staff & Strategic Operations professional to work directly with the CEO on strategic initiatives and day-to-day priorities. The role supports operations, client success, business development, recruiting, vendor relationships, finance, and collaboration with United Water Restoration Group.
Responsibilities
- Partner directly with the CEO on day-to-day priorities and strategic initiatives
- Help solve operational challenges and keep key projects moving
- Prepare reports, presentations, and business analyses
- Track company priorities and ensure accountability
- Jump into whatever is needed to help the business succeed
- Attend customer meetings and project walkthroughs
- Assist with client communications and follow-up
- Help resolve customer issues and ensure exceptional service
- Follow active projects from start to finish while coordinating with operations
- Build and manage targeted business development campaigns
- Create target lists of property owners, property managers, municipalities, healthcare systems, schools, hospitality groups, and commercial clients
- Execute thoughtful, high-touch outbound outreach
- Help register Air Force HVAC with large corporations, government agencies, and institutional clients
- Evaluate incoming bid opportunities and determine which projects are worth pursuing
- Attend job walks and pre-bid meetings
- Source, interview, and recruit exceptional employees
- Coordinate hiring efforts across the business
- Assist with onboarding and organizational development
- Recruit and qualify new subcontractors throughout Florida
- Expand and strengthen our subcontractor network
- Negotiate pricing and service agreements
- Build long-term vendor relationships
- Assist with Accounts Receivable initiatives for our sister company, United Water Restoration Group
- Support collections and customer follow-up
- Help prepare operational and financial reporting
- Coordinate special administrative and strategic projects
- Share commercial opportunities
- Coordinate cross-selling efforts
- Improve customer follow-up and client experience
- Develop strategic partnerships across both businesses
Skills
- Bachelor's degree required
- Exceptional work ethic with a willingness to roll up your sleeves
- Highly organized with outstanding attention to detail
- Strong written and verbal communication skills
- Comfortable interacting with executives, customers, subcontractors, and field personnel
- Proficient with Microsoft Office and Google Workspace
- Naturally curious and eager to learn
- Highly dependable and accountable
- Thrive in fast-paced environments with changing priorities
- Enjoy solving problems and taking ownership
- Comfortable wearing multiple hats
- Looking for a long-term career, not just your next job
- 1–5 years of professional experience preferred
Benefits
- Health benefits
- Paid time off
- Hybrid work flexibility
- Direct mentorship from the CEO
- Significant opportunities for advancement as the company continues to grow
Company Overview