[Remote] Project Coordinator I: Project Management & Client Support – (CA, AZ & MA)

Note: The job is a remote job and is open to candidates in USA. iQ Biosciences is hiring a Project Coordinator I to support the delivery of scientific projects and contribute to inside-sales activities. The role coordinates project tracking, client communications, documentation, and collaboration across scientific and operational teams.

Responsibilities

• Drive project planning, execution, tracking, and closeout under the guidance of the Senior Project Manager
• Track timelines, milestones, client materials, deliverables, action items, and follow-up needs. Surface any process gaps and identify corrective workflow processes
• Coordinate with scientific, operational, business development, and finance teams to support timely project execution
• Draft professional client communications and prepare proposals, project documents, and other client-facing materials
• Coordinate internal and client meetings, including scheduling, agendas, decisions, and action items. Summarize key information in after action-reports and confirm understanding across stakeholders, utilizing background knowledge of scientific needs
• Own invoicing, documentation review, deliverable tracking, and project closeout
• Maintain accurate project, client, lead, and opportunity information in CRM and project-tracking systems
• Follow up on inquiries and proposals, help qualify opportunities, and support existing client relationships
• Develop project management training materials, tools, processes, and SOPs
• Have ownership of projects as experience and proficiency grow
• Provide additional project management, client service, inside sales, or administrative support based on business needs

Skills

• Bachelor's degree or higher in biology, immunology, or a closely related life-science field
• Interest in progressing in project management, client account support, or inside sales role
• At least 1–2 years of experience in a customer-facing role. Relevant experience may come from biotechnology, a contract research organization, hospitality, restaurants, or another service-oriented environment
• Strong organization and follow-through with the ability to manage multiple priorities and deadlines
• Confidence interacting with clients and internal stakeholders in a professional and service-oriented manner
• Strong written and verbal communication skills
• Eager to learn: You are curious, receptive to feedback, and motivated to continually build your scientific and project management knowledge
• Passionate about the science: You enjoy understanding the scientific rationale behind each project and how the work supports the client's broader goals
• Accountable: You take ownership of your responsibilities, follow through on commitments, and communicate early when something may affect scope, timing, or deliverables
• Proactive: You anticipate next steps, identify potential risks or gaps, and take action before they become larger issues
• Organized: You can manage multiple projects, priorities, timelines, and follow-up items while maintaining attention to detail
• Detail-oriented: You consistently produce accurate, thorough work and carefully review project details, pricing, documentation, and communications before they are finalized
• Collaborative: You work effectively with scientific, operational, business development, and finance teams to keep projects moving
• Clear communicator: You communicate thoughtfully and professionally, adapting the level of detail for clients and internal teams
• Adaptable: You are comfortable working in a fast-paced environment where project needs, timelines, and priorities may change

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• 401(k) with employer match after the introductory period
• Paid holidays
• PTO
• EAP
• Life insurance
• Long-term disability insurance
• FSA with employer contribution
• Company-provided lunch/snacks
• On-site/hybrid in Alameda, CA preferred; remote work from California, Arizona, or Massachusetts will be considered.

Company Overview

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