Seasoned QuickBooks Online Bookkeeper & Virtual Assistant – Long‑Term Financial Management & Administrative Support for Diverse Enterprises

Welcome to brighthush – Where Precision Meets Passion

At brighthush, we believe that meticulous financial stewardship and seamless administrative support are the twin engines that drive sustainable growth. Our portfolio spans a boutique vineyard and rental property, a forward‑thinking consulting practice, and the everyday financial rhythm of a dynamic household. As we continue to expand our horizons, we are seeking a highly skilled QuickBooks Online Bookkeeper who also excels as a Virtual Assistant. This is more than a contract role; it is a partnership built on trust, initiative, and a shared commitment to excellence.

Why This Role Is a Game‑Changer

Imagine being the architect of financial clarity for multiple, distinct business streams while also streamlining the day‑to‑day operations of a busy household. In this long‑term position, you will lay the foundation for robust accounting systems, ensure payroll runs like clockwork, and provide the administrative backbone that lets our teams focus on what they do best. Your expertise will directly influence profitability, compliance, and the overall peace of mind for the owners of brighthush.

Core Responsibilities – Your Day‑to‑Day Impact

Financial Architecture & Bookkeeping

• Set up, clean up, and maintain QuickBooks Online for both the vineyard/rental property and the consulting business, ensuring each entity’s chart of accounts reflects its unique operational needs.
• Organize historical financial records, migrate legacy data, and establish a systematic filing protocol that guarantees easy retrieval and audit readiness.
• Execute daily, weekly, and monthly bank and credit‑card reconciliations with pinpoint accuracy.
• Manage accounts payable and receivable, generate and send invoices, and track collections to maintain optimal cash flow.
• Prepare detailed monthly financial statements, variance analyses, and performance dashboards for review by the owners and external accountants.

Payroll Mastery

• Process payroll for all U.S.‑based employees, contractors, and seasonal staff, ensuring timely and accurate disbursements.
• Maintain comprehensive payroll records, handle tax withholdings, and coordinate quarterly and annual filings.
• Act as the liaison with payroll service providers, banks, and tax agencies to resolve any discrepancies swiftly.

Household Financial Coordination

• Separate personal household expenses from business transactions, creating distinct reporting streams.
• Track utility bills, mortgage payments, insurance premiums, and other domestic obligations, providing monthly summaries for the household’s financial health.

Virtual Assistant & Administrative Excellence

• Manage calendars, schedule meetings across multiple time zones, and coordinate travel logistics for business and personal trips.
• Draft, proofread, and send professional correspondence, including client proposals, vendor contracts, and internal memos.
• Oversee document management, ensuring all contracts, permits, and compliance paperwork are stored securely and are easily accessible.
• Provide proactive follow‑up on pending tasks, reminders, and deadlines to keep every project on track.

Essential Qualifications – What You Bring to the Table

• QuickBooks Online Expertise: Minimum 3‑5 years of hands‑on experience, including setup, migration, and ongoing maintenance for multiple entities.
• Payroll Proficiency: Demonstrated ability to manage payroll for U.S. businesses, familiarity with federal and state tax regulations, and experience with payroll software integrations.
• Multi‑Business Financial Management: Proven track record of handling bookkeeping for at least two distinct business models simultaneously.
• Organizational Acumen: Exceptional attention to detail, systematic approach to record‑keeping, and a knack for creating efficient workflows.
• Communication Skills: Clear, friendly, and responsive communication style; ability to translate complex financial data into understandable insights.
• Reliability & Trustworthiness: Demonstrated history of handling confidential financial information with the utmost integrity.
• Availability: Consistent presence during U.S. Eastern Time business hours (Monday‑Friday), with prompt response times to emails and messages.

Preferred Qualifications – The Extra Edge

• Certification as a Certified Bookkeeper (CB) or Certified Public Accountant (CPA) – not required but highly valued.
• Experience in the hospitality, agribusiness, or consulting sectors, providing contextual insight into industry‑specific financial nuances.
• Familiarity with additional tools such as Expensify, Gusto, Asana, Trello, or Microsoft 365.
• Background in process improvement, having designed or refined SOPs (Standard Operating Procedures) for finance or admin functions.

Key Skills & Competencies for Success

• Analytical Thinking: Ability to spot trends, anomalies, and opportunities within financial data.
• Problem Solving: Proactive in identifying bottlenecks and implementing practical solutions.
• Time Management: Juggle multiple priorities without sacrificing accuracy or quality.
• Tech Savvy: Comfortable navigating cloud‑based platforms, integrating apps via APIs, and troubleshooting minor technical issues.
• Customer‑Centric Mindset: Treat internal stakeholders as clients, delivering service that exceeds expectations.

Growth Opportunities & Learning Benefits at brighthush

While the role is rooted in bookkeeping and virtual assistance, brighthush is committed to your professional development. You will have access to:

• Quarterly training sessions on advanced QuickBooks features, emerging payroll technologies, and financial analytics.
• Mentorship from senior finance leaders who can guide you toward certifications such as CPA or CMA.
• Opportunities to expand your scope into strategic budgeting, forecasting, and even advisory services for the consulting arm.
• Cross‑functional exposure to marketing, operations, and hospitality teams, broadening your business acumen.

Work Environment & Culture at brighthush

We foster a collaborative, transparent, and supportive atmosphere. Our core values include integrity, innovation, and work‑life harmony. As a remote team member, you will enjoy:

• Flexible scheduling that respects personal commitments while meeting business needs.
• A culture of open communication—regular video check‑ins, virtual coffee chats, and an inclusive Slack community.
• Recognition programs that celebrate milestones, accuracy achievements, and process‑improvement wins.
• Access to a shared knowledge base where best practices, templates, and SOPs are continuously updated.

Compensation, Perks & Benefits

While exact figures will be discussed based on experience, brighthush offers a competitive hourly rate or retainer model that reflects the high level of expertise required. Additional benefits include:

• Performance‑based bonuses tied to accuracy, timeliness, and cost‑saving initiatives.
• Paid time off for holidays, personal days, and mental‑health breaks.
• Reimbursement for professional development courses, certifications, and relevant software subscriptions.
• Access to a wellness stipend for fitness, meditation, or ergonomic home‑office upgrades.

How to Apply – Join the brighthush Family

If you are a proactive, detail‑oriented professional who thrives in a multi‑business environment and enjoys the blend of finance and administrative support, we want to hear from you. To apply, please submit:

• A concise cover letter outlining your QuickBooks Online experience, payroll management background, and any relevant industry exposure.
• A résumé highlighting specific bookkeeping projects, especially those involving multiple entities.
• Your typical working hours and availability during Eastern Time business hours.
• Any certifications, training, or tools you are proficient with that would add value to the role.

We look forward to building a long‑term, mutually rewarding partnership with a candidate who shares our dedication to financial excellence and operational smoothness.

Take the Next Step

At brighthush, your expertise will be the cornerstone of our financial health and administrative efficiency. Join us, and help shape a future where every transaction is transparent, every payroll run is flawless, and every administrative task is handled with a personal touch. Apply today and become an integral part of a thriving, forward‑thinking team.