Seasoned Virtual Assistant & Project Coordinator – Estate & Trust Stewardship, Real‑Estate Optimization, Fine Art Research, and Digital Innovation at brighthush

About brighthush and the Opportunity

brighthush is a trailblazing organization that marries centuries of heritage stewardship with the agility of a modern tech‑savvy startup. Our portfolio spans historic estates, family trusts, philanthropic foundations, and cutting‑edge digital ventures that shape the future of cultural preservation, real‑estate investment, and AI‑driven sustainability. We are on a mission to create lasting impact by safeguarding legacy assets while simultaneously driving transformative technology projects that benefit communities worldwide.

We are looking for a highly organized, tech‑savvy Virtual Assistant who can thrive in a fast‑paced, multi‑disciplinary environment. If you are a self‑motivated professional who enjoys juggling complex calendars, conducting deep research, and automating workflows, this role offers you the chance to influence projects that span fine art investment, real‑estate management, tax strategy, and digital transformation.

Key Responsibilities

• Project & Calendar Management – Coordinate schedules, deadlines, and deliverables across brighthush’s corporate arm, its non‑profit arm, and associated trusts. Ensure seamless alignment between day‑to‑day tasks and long‑term strategic goals.
• Research & Insight Generation – Conduct in‑depth research on fine art valuation, tax implications of estate planning, fractional executive opportunities, real‑estate portfolio optimization, and historical preservation best practices. Deliver concise, actionable briefs.
• Digital Workspace Optimization – Set up, maintain, and troubleshoot digital tools (Google Workspace, Slack, Zoom, Squarespace, Cloudflare). Implement automation workflows (Zapier, Python scripts) to streamline repetitive tasks and improve data integrity.
• Probate & Appraisal Support – Assist with documentation, communication, and updates related to probate proceedings, property appraisals, and non‑profit fundraising platforms such as GoFundMe. Ensure compliance with legal and regulatory requirements.
• Progress Tracking & Reporting – Create and maintain dashboards that track project milestones, budget allocations, and key performance indicators. Provide regular status updates to the executive team.
• Sentiment & Trend Analysis – Perform quick web searches and sentiment analysis on emerging topics like AI innovation, sustainability in real‑estate, and cultural heritage preservation. Summarize findings in clear, concise reports.
• Confidentiality & Data Security – Handle sensitive information with the utmost discretion. Implement best practices for data protection, ensuring no leaks or unauthorized access.

Essential Qualifications

• Minimum of 2 years of proven Virtual Assistant experience, preferably within estate management, startup environments, or technology firms.
• Advanced proficiency with Google Workspace, Slack, Zoom, Squarespace, and Cloudflare. Experience with automation tools such as Zapier and scripting languages (Python) is highly desirable.
• Exceptional organizational skills: ability to juggle multiple calendars, deadlines, and projects without supervision.
• Strong written and verbal communication. Must be able to convey complex information clearly and concisely.
• Availability of 8–12 hours per week, with flexibility to accommodate high‑pace, urgent tasks.
• U.S. time zone alignment (EDT‑3 to UTC+1 preferred). International candidates must hold a U.S. green card or equivalent status.

Preferred Qualifications

• Experience managing estate or trust documentation, including probate and appraisal processes.
• Background in fine art investment research or cultural heritage projects.
• Knowledge of tax strategy related to estate planning and charitable giving.
• Familiarity with real‑estate management platforms and fractional executive models.
• Proficiency in data visualization tools (Google Data Studio, Tableau).

Core Skills & Competencies

• Tech Fluency – Comfortable navigating multiple digital ecosystems and troubleshooting issues on the fly.
• Analytical Thinking – Ability to distill large volumes of information into actionable insights.
• Proactive Initiative – Anticipate needs, propose solutions, and act without constant direction.
• Attention to Detail – Precision in data entry, document management, and compliance matters.
• Adaptability – Thrive in a dynamic environment where priorities shift rapidly.
• Integrity & Confidentiality – Uphold the highest standards of privacy and ethical conduct.

Career Growth & Learning Opportunities

At brighthush, your role is not static. As you demonstrate mastery of our operations, you will be invited to take on fractional leadership responsibilities, such as overseeing specific trust portfolios or spearheading a new digital initiative. We provide:

• Mentorship from senior leaders in estate law, tax strategy, and technology.
• Access to industry conferences, webinars, and professional development courses.
• Opportunities to contribute to high‑impact projects that shape our legacy and future.
• Clear pathways to transition into full‑time roles within our organization.

Work Environment & Company Culture

Our culture is built on respect, curiosity, and a shared commitment to excellence. We value:

• Transparent communication across all levels.
• Collaborative problem‑solving and cross‑functional teamwork.
• Work‑life balance, even in a remote setting.
• A focus on continuous improvement and innovation.

Compensation, Perks, and Benefits

We offer competitive hourly rates ranging from $30 to $40, with the potential for growth as responsibilities expand. Additional benefits include:

• Flexible work hours and remote work environment.
• Reimbursement for necessary software subscriptions and equipment.
• Access to a curated library of industry resources and learning materials.
• Participation in a company‑wide wellness program and virtual social events.

How to Apply

Ready to join a team that blends heritage stewardship with modern innovation? Submit your resume, a cover letter detailing why you’re the perfect fit for this role, and two professional references. Highlight any relevant experience with estates, trusts, or tech projects.

We look forward to discovering how your skills can help us shape the future of legacy management and technological advancement at brighthush.

Join brighthush Today – Where Legacy Meets Innovation

Take the next step in your career by applying to this exciting Virtual Assistant position. Your expertise will directly influence the stewardship of historic assets and the execution of forward‑thinking technology initiatives. Together, we’ll create lasting impact and drive meaningful change.