Experienced Grants Administration & Data Entry Specialist – Remote Data Entry/Giving Assistant for a 20-Year-Old Pharmaceutical Advancement Leader at brighthush

About brighthush

At brighthush, we are dedicated to transforming the lives of patients worldwide through cutting‑edge medical and pharmaceutical research. With a proud history spanning two decades, brighthush has become a trusted partner for innovators, clinicians, and patients alike. Our mission is simple: to accelerate the journey from discovery to delivery, ensuring that breakthrough therapies reach those who need them most.

Operating from the vibrant Research Triangle Park in North Carolina, brighthush blends a collaborative, forward‑thinking culture with the flexibility of remote work. We empower our teams to bring their best selves to work, whether they’re in the office or working from home. If you’re passionate about data, compliance, and making a tangible impact on patient outcomes, brighthush is the place for you.

Position Overview

We’re seeking a meticulous, process‑oriented Grants Administration & Data Entry Specialist to join our remote team. In this role, you will serve as the linchpin in our grant intake, review, and disbursement workflow, ensuring that every grant request is complete, compliant, and on schedule. Your work will directly support brighthush’s commitment to advancing medical science and improving patient lives.

Key Responsibilities

• Grant Intake & Documentation: Verify that each grant request includes all required documents—application forms, detailed budgets, W‑9/tax information, program agendas, and accreditation details—before it proceeds to the next stage.
• Process Management: Follow internal SOPs for intake, review, approval, and disbursement, maintaining a clear audit trail for every decision.
• Eligibility Screening: Evaluate incoming requests against brighthush’s criteria and therapeutic area priorities, ensuring alignment with strategic goals.
• Committee Coordination: Route requests to the appropriate review committee, prepare meeting materials, capture minutes, and track decisions.
• Compliance & Reporting: Ensure adherence to the PhRMA Code, OIG guidance, Sunshine Act reporting requirements, and all applicable regulations.
• Record Keeping: Maintain accurate, complete records in the grants management system, ensuring audit readiness.
• Financial Reconciliation: Process approved payments, reconcile disbursements against budgets, and manage post‑activity documentation such as proof of performance and attendance records.
• Risk Management: Monitor deadlines across the grant lifecycle, flag potential risks, and follow up on overdue or missing documentation.
• Cross‑Functional Collaboration: Partner with Legal, Compliance, Medical Affairs, and Finance to review policies and resolve queries.
• Audit Support: Prepare complete request files for internal and external audits, and generate periodic reports on grant volume, spend, and turnaround times.

Essential Qualifications

• Bachelor’s degree in Business Administration, Finance, Healthcare Management, or a related field.
• Minimum of 3–4 years of experience managing grants or related financial processes.
• Strong organizational skills with a proven track record of owning and driving end‑to‑end processes.
• Excellent written and verbal communication abilities.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint) and experience using grant management or ERP systems.
• High attention to detail and a commitment to accuracy.

Preferred Qualifications

• Experience in the pharmaceutical or life sciences industry.
• Knowledge of the PhRMA Code, OIG guidance, and Sunshine Act reporting.
• Familiarity with grant budgeting and financial reconciliation.
• Experience coordinating committee meetings and capturing minutes.
• Prior exposure to audit processes and compliance documentation.

Core Skills & Competencies

• Process Excellence: Ability to design, refine, and execute efficient workflows.
• Analytical Thinking: Strong problem‑solving skills and the capacity to interpret complex data.
• Stakeholder Management: Skilled at building relationships with cross‑functional teams.
• Regulatory Knowledge: Understanding of industry regulations and compliance frameworks.
• Technology Savvy: Comfortable learning new systems and leveraging technology to improve productivity.
• Adaptability: Thrives in a fast‑paced, evolving environment.

Career Growth & Learning Opportunities

At brighthush, we believe in investing in our people. As a Grants Administration & Data Entry Specialist, you will:

• Advance to senior roles in Grants Management, Compliance, or Finance.
• Participate in leadership development programs and mentorship initiatives.
• Attend industry conferences, webinars, and training sessions to stay ahead of regulatory changes.
• Contribute to cross‑departmental projects that shape the future of medical research funding.
• Benefit from a culture that encourages continuous learning and innovation.

Work Environment & Culture

brighthush offers a hybrid work model that blends the flexibility of remote work with the camaraderie of in‑office collaboration. Our culture is built on:

• Collaboration: Open communication channels across departments.
• Innovation: A commitment to exploring new ideas and technologies.
• Integrity: A strong ethical foundation that guides every decision.
• Inclusivity: A diverse workforce that values different perspectives.
• Work‑Life Balance: Flexible schedules and generous time‑off policies.

Compensation & Benefits

We offer a competitive hourly rate of $20–$25, commensurate with experience and qualifications. In addition to base pay, brighthush provides:

• Health, dental, and vision insurance plans.
• 401(k) retirement savings plan with company match.
• Paid time off, including vacation, sick leave, and holidays.
• Professional development budget and tuition reimbursement.
• Employee wellness programs and mental health resources.
• Annual company retreats and team‑building events.

Why Join brighthush?

When you join brighthush, you become part of a mission‑driven organization that values your expertise and supports your growth. You’ll work alongside passionate professionals who are dedicated to making a difference in patient care. Your contributions will help shape the future of medical research and bring life‑changing therapies to patients worldwide.

Ready to Make an Impact?

If you’re a detail‑oriented, process‑savvy professional eager to play a pivotal role in advancing medical science, we want to hear from you. Apply today and become a key player in brighthush’s journey to improve lives through innovation.

Apply Now –